Fund Manager Tools
School of Medicine FPM/QDB
• Access: QDB login and password
• How do I access it?
– In Excel, under Tools, Dean’s Office Programs or
QDB/GLPPP FPM Ad Hoc Reporting
• What do I use it for?
– In conjunction with FPM, SOM QDB is used to
produce monthly financial statements
– Used to create Closing Packet to close all contract
and grant funds
– Use to sort data quickly
– Use to search data quickly
School of Medicine QDB
SOM Financial Projection Module
• Access: QDB login and password
• How do I access it?
– Dean’s Office Application Dashboard icon installed on your
desktop
• What do I use it for?
– Enter projected staff salary and non-salary expenses to appear in
SOM QDB financial statements
– Add Closing To-Appear projections for Close Out Packet
– View Chart of Accounts for your division
• Assign Internal PI Name
• Assign Fund Manager
– MSOs use to enter Faculty Worksheet data
SOM Financial Projection Module
UCLA Financial Web Reports
• Access: UCLA Login and password
• Otherwise known as campus QDB
• How do I access it?
– Accounting’s Website – FS Applications
• What do I use it for?
– Reports: Fund Balances, Account Summary, Detail
General Ledger, Recharge Activity & ID, Open
Commitment, Consolidated Gift Fund, Table of Funds,
Table of Accounts, Sub-Object Code Listing
UCLA Financial Web Reports
SOM Fiscal Reporting Application
• Access: QDB login and password
• How do I access it?
– Dean’s Office Application Dashboard icon
installed on your desktop
• What do I use it for?
– Monthly Overdraft Report
– List of all Account/Funds in your Division you
are responsible for (current or historical)
SOM Fiscal Reporting Application
ORA Online Resource Center
(ORA Portal)
• Access: UCLA Login + Request access through
the portal
• How do I access it?
– ORA Portal
• What do I use it for?
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C&G, and ERS statistics
Award Status & Synopsis
Submission of Smart Closeout Package to EFM
FSRs due reports
NIH Salary Cap Exceptions Report
Links to other UCLA C&G related forms and information
NIH Salary Cap Exceptions Report
• Access: ORA Portal – Compliance Overpayment/Disallowance Report
Salary Cap
– Use your UCLA Logon
• Run report:
– Quarterly
– By Department FS Code
• Report will show original amount paid over the cap
AND any corrections
– Make sure the Debits and Credits zero out
• Ability to export to Excel
ORA Online Resource Center
(ORA Portal)
PI Portal
• Access: UCLA Login + PI MUST grant access to
the Fund Manager (via the Settings menu)
• How do I access it?
– PI Portal
• What do I use it for?
– View what the PI sees
• Generally the FM will use FPM/QDB, or other tools, instead of
PI Portal
– View Burn Rate for expenditures vs. time lapsed
– View linked account balances & expenditures
– View linked account Payroll details