Public Consulting Group
EdPlan - System for Managing Individualized Documentation
of SEN Students at Your School
September 2011
Public Consulting Group
Workshop Agenda
 About Public Consulting Group
 Psychological and Pedagogical
Assistance Reform
 EdPlan
Special Education Management System
Page 2
About Public Consulting Group
Public Consulting Group
About Public Consulting Group
 Public Consulting Group (PCG) is a global management
consulting firm
 We are the trusted advisor to the governments
and institutions in the area of education, healthcare,
human services and technology
 We employ 1000 professionals
in 35 offices and work with over
2 500 clients in USA, Canada,
and Poland
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Public Consulting Group
Special Education Technology and Expertise
 PCG is a market leader in Special Education Management
Technology in the US
 We have implemented our solutions in over 40,000
schools covering almost 1/6 of the total Special Education
population in the US
 Schools generated over 14 mln Individualized Education
Programs and other documents using PCG tools
 We offer a variety of technology solutions across the
education market: RtI, Special Education, Gifted, Behavior
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Psychological and Pedagogical
Assistance Reform
Public Consulting Group
What Are the Opportunities of the Reform?
 Improved Student Outcomes – higher graduation rates,
better examination results
 Accessibility of Services – greater access to additional educational and
therapeutic services for students
 School-Student-Parents partnership – school teams facilitate
communication and collaboration to better address student needs
 Transparency and Accountability – clearly defined roles and
responsibilities, data-driven decision making, preparation for external
evaluation and audits
 Collaboration and Cooperation between Schools, PPCs and Local
Government – better integration of institutions providing student support
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Public Consulting Group
What Are the Requirements?
Identifying Students with Special Needs
Planning
Coordination
Creating and organizing School Teams
Evaluation
Recommending
forms of
services,
duration and
frequency
IEP
Service Card
Support Plan
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Monitoring and
coordinating
Teachers’
actions
Evaluating
services and
assessing
current levels
of performance
Reporting on
goal progress
and evaluating
services
Adjusting plans
and programs if
needed
Goal Progress Report
Public Consulting Group
What Are the Components of Individualized Documentation?
TEAM




IEP
Service Card
Support Plan
(Initial)
(Initial)
(Initial)
Planning
Performance Levels
Team Assessment
Recommended Services
 Planning
 Performance Levels
 Planning
 Recommended Services
PRINCIPAL
 Services
TEAM
 Goals, Objectives, Methods
 Goals, Objectives, Methods
 Modifications
 Modifications
 External Support
 External Support
 Parental Consent
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 Services
 Parental Consent
 Parental Consent
Public Consulting Group
What Are the Components of Individualized Documentation?
TEAM





IEP
Service Card
Support Plan
(Review)
(Review)
(Review)
Planning
Performance Levels
Team Assessment
Progress Report
Recommended Services
 Planning
 Performance Levels
 Planning
 Progress Report
 Recommended Services
PRINCIPAL
 Services
TEAM
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 Services
 Goals, Objectives, Methods
 Goals, Objectives, Methods
 Modifications
 Modifications
 External Support
 External Support
 Parental Consent
 Parental Consent
Public Consulting Group
What Are the Challenges for Schools?
 Formalized, Individualized Documentation for SEN Students:
IEP, Support Plan, Service Card
 Expanded Definition of Special Education including Students with SLDs, Gifted,
and Behaviorally challenged – number of students requiring individualized
documentation projected to increase from 2% to 20-25%
 Tight Implementation Timeline of the reform in schools
September 2011



Źródło:
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Preschools
Gymnasia
Special Schools
September 2012

Primary Schools

Upper Secondary Schools
Public Consulting Group
What Are the Key Concerns that Schools Report?
 Limited Resources – lack of Special Education Teachers and Specialists in
regular schools, impact on General Education
 Limited Time – tight implementation timeline and limited availability of
teachers and specialists
 Limited Knowledge – how can classroom teachers meet needs of students with
different categories of special needs
 Lack of Clearly Defined Tools – documentation forms and special education
practices to be developed on a school level
Administrative Burden on Teachers, Specialists, School Principals and
Psychological and Pedagogical Centers
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EdPlan
Special Education Management System
Public Consulting Group
How Can EdPlan Support Schools and Teachers?
EdPlan helps schools and teachers implement effective SEN processes
with clear, simple, consistent processes and tools
• Guides teachers though the planning process so they can individualize
instruction to enhance student outcomes and reduce the number of dropouts
• Allows for creating and managing all required documentation for Students with
Special Needs: IEP, Support Plan, Services Card
• Helps organize the work of the School Team,
fosters coordination and collaboration
• Creates complete electronic student records
and data for analysis
• Help schools avoid paperwork and maximizes
teacher time with students
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Public Consulting Group
Forms Generated by the System
Forms generated by the system have all the components required by the
Ministry of Education and are 100% compliant with the legislation
• Individualized Education Program
• Service Card
• Support Plan
• Service Evaluation
• Progress Report
• Eligibility for Special Education
• Notes
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Public Consulting Group
Paper vs. Electronic Documentation Management
Paper documentation management
Electronic documentation management
Paper Documentation
Teachers lose 10-30% of time
Data is collected and imported via the System
Teachers save up to 30% of time
Efforts focused on creating documentation
Time in classroom reduced due to
administrative tasks
System has built-in compliance monitoring
Teachers focus on instruction
Inconsistent processes and standards
Inability to compare program effectiveness
Consistent process and meaningful data
Supports Teachers and promotes best
practices
Paper-based process is
INEFFICIENT
Electronic documentation management is
EFFICIENT
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Public Consulting Group
Special Education Process Data Diagram
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Public Consulting Group
Opportunities for SIS Integration
Automatic Data Import Benefits
Seamless exchange of
information between the
school information
system and EdPlan
Automatic Data Import
Data integrity and
consistency
between IT systems
Faster implementation
No user entry required
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Public Consulting Group
Potential Integration Points of EdPlan with an SIS
Data Flow
Student demographic
information
Users credentials and
contact information
Team of teachers and
specialists assignments
List of classes, leadteachers and school
organization
Ability to use internal
SIS messaging system
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Special Education
Needs Indicator
displaying in e-dziennik
Special Education
Services Matrix
available in e-dziennik
Public Consulting Group
EdPlan Special Education Management System
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Public Consulting Group
Getting Started with EdPlan
EdPlan is cost-efficient and quick and easy to implement
2 - 4 weeks
Create Students
Records


Import student
demographic
information
automatically
Input student data
manually
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Create User Profiles


Set user logins
and passwords
Identify user
roles
Attend Online Trainings


Participate in
interactive online
trainings led by PCG
Electronic training
materials available
on the website
Public Consulting Group
Getting Started with EdPlan
Additional Services
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
Business process review analysis, mapping current school special
education processes to EdPlan

Additional trainings on special education legislation, requirements and
processes

Profiled workshops on meeting needs of students with different
categories of special need (Behavior, Gifted etc.)

Additional trainings on system features, forms and navigation

Participate in EdPlan Consortium: focus user group offering feedback
and submitting new features requests
Public Consulting Group
EdPlan’s Future Development and New Functionality
EdPlan will develop to continue supporting teachers as legislative
requirements change and students’ needs evolve
• Addressing specific needs of students with different categories of special
needs: behavior, gifted
• Supporting transition planning, creating graduation plans
• Developing Report Studio with Data, Statistics and Analytics
• Creating a parent portal
• Addressing needs of general education students: response to intervention
Development based on clients and experts’ feedback
EdPlan Special Education Advisory Committee
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Public Consulting Group
Additional Information about EdPlan
Visit us at the PCG booth
Contact us to schedule an EdPlan demo
Fill out an entry form to win an EdPlan discount
Nominate yourself or someone else to help us plan
the future of EdPlan
Development based on clients and experts feedback
EdPlan Special Education Advisory Committee
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