End of Session
Main Period Preparation
2012/13
Student Records
April 2013
Session Outline




Welcome & Quiz
• General Quiz
• Introductory Discussion
Assessment Periods
• Just the Basics
Marks Entry
• Theory
• Exercises
ARTs
• General Theory
• Scenario-based Exercises
Welcome & Quiz
End of Session 2013 (Summer)
Objectives:
All component marks entered
All module marks and
recommendations calculated
All progress decisions recorded
Assessment Periods
 Three
Assessment Periods in
BIRMS:
Main
Supplementary
PGT Dissertation
How did you do in the quiz?
Mark Entry
Components
What and why?
Components are the individual
assessments that comprise a module.
Component marks must be entered in
order to calculate a module mark in
BIRMS.
Component Structure
(Basic)
66
Module Mark
BIRMS calculates
65
54
72
Essay 1
Essay 2
Exam
25% of
overall
mark
25% of
overall
mark
50% of
overall
mark
Component Marks
Component Structure (Complex)
65
Module Mark
BIRMS calculates
Assessment
65
40% of
overall mark
Parent
Component
Mark
BIRMS calculates
–
roll up
84
52
Oral Presentation
Project
40% of
component mark
60% of
component mark
Child
Component
Marks
Essay
25% of
overall
mark
54
Exam
35% of
overall
mark
72
Top Level
Component
Marks
Components and
Modules
Every module needs a mark!
BIRMS needs to know that a student has a
mark for every module they are registered for.
If a student is registered for a module that has
no mark this will prevent you from correctly
running End of Session in BIRMS.
Once the components have been recorded calculate the
module mark and recommendation.
This one is ready to be released.
“We Recommend…”
Module Recommendations
Modules will have different recommendations
in BIRMS depending on whether a student
has a:
Pass for the module
Fail for the module
Further attempt
What is the correct recommendation
where a student has achieved a mark equal to or
higher than the pass mark for the module?
“P – Pass”
What is the correct recommendation
where a student:
1. has not achieved a mark equal to or higher
than the pass mark for the module;
2. has the opportunity to re-sit the failed
assessment; and
3. is to re-sit the assessment as a centrally
timetabled exam in the supplementary period?
“SE – Supp. with CT exam”
What is the correct recommendation
where a student:
1. has not achieved a mark equal to or higher
than the pass mark for the module;
2. has the opportunity to re-sit the failed
assessment; and
3. is not going to re-sit the assessment as a
centrally timetabled exam in the supp. period?
“SU – Supp. without CT exam”
What is the correct recommendation
where a student:
1. has not achieved a mark equal to or higher than the
pass mark for the module;
2. has extenuating circs. for failing the assessment;
3. has the opportunity to sit the failed assessment; and
4. is to sit the assessment as a centrally timetabled exam
in the supp. period?
“ME – Sit with CT exam”
What is the correct recommendation
where a student:
1. has not achieved a mark equal to or higher than the
pass mark for the module;
2. has extenuating circs. for failing the assessment;
3. has the opportunity to sit the failed assessment; and
4. is not going to sit the assessment as a centrally
timetabled exam;
“M – Sit, no CT exam”
What is the correct recommendation
where a student:
1. has not achieved a mark equal to or higher
than the pass mark for the module; and
2. is not permitted to have any further attempts at
the failed assessments?
“F – Fail”
ANY QUESTIONS?
Data Entry Exercise
Demo and Module Codes
1.
2.
3.
4.
How to enter component marks
How to calculate module marks
How to calculate recommendations
How to make manual amendments
20104 – Skills for Sport and Exercise Science
20422 – Human Physiology
20423 – Anatomy and Biomechanics in Sport
ANY QUESTIONS?
The Arts
What is an ART?


“ART” stands for Academic Review Type
An “Art” may be understood as:
1. A progress decision;
2. An Exam Board recommendation; or
3. A code representing the progression
and award recommendation made by
a Board of Examiners.
Different Arts

Each Art acts on a student’s record in a
different way.

It is important to understand what the
Arts do and how to apply them.
Basic Guides
They
Taught
will help
Student
guide
you
Administration
in understanding
have
produced
which students
two basic
should
guides get
to Art
which
usage.
Art.
Basic Guides
The Art Code
Some of the key art
actions of the Art.
The Art Name
Use the Art for
students who meet
all these criteria.
Basic Guides
There can
often be
exceptions!
If in doubt
ask your TSA
contact for
guidance.
Arts & Recommendations
Exercises
The “Display Errors” Button
The “Display Errors” button is there to
help explain problems with the EoS data.
The BIRMS guides hold a list of the
commonly encountered errors with advice
on how to address them.
TSA staff are on hand to advise and support
throughout the process.
ANY QUESTIONS?