Digital Assets Matter:
Demystifying digital assets
management
IMAS forum presented by
University Digitisation Service, Library
and
Research Services, ITS
24 November 2011
SESSION OVERVIEW
• Anna Shadbolt – Welcome & Introductions
• Silvia Paparozzi - The why and how of Optical Character
•
•
•
Recognition (OCR)
Ben Kreunen - Principles and best practices in the
management of digital assets
– Including demonstration of Cumulus™
Andy Tseng - Implementation of Mediaflux™ for
Research Data – Use cases
– Peter Cross & Jason Lohrey will lead demonstration
of Mediaflux
Joe Arthur – Q & A
The why and how of Optical
Character Recognition (OCR)
Silvia Paparozzi, Senior Digitisation Officer
University Digitisation Service (UDS)
Scanned Image
Microsoft Office
Tools
Microsoft Office Tools
OCRed Word Document
OCRed Word Document
Adobe Acrobat Professional
Adobe Acrobat Professional
OmniPage
OmniPage
White on black background
Adobe Acrobat Pro
OmniPage
Audio Wave File
More information
University Digitisation Service
www.digitisation.unimelb.edu.au/ocr
Principles and best practices in
the management of digital assets
Ben Kreunen, Digitisation Technical Support Officer
University Digitisation Service (UDS)
Digital
Asset
Management
System
DAMS: Introduction
Digital
•
•
•
•
•
Files on a computer/ computer storage device
Images, Video, Audio
Word, PDF, PowerPoint, Excel
Remote files (URLs)
Any file containing information/ data
• Not necessarily a single file!
DAMS: Introduction
Asset
• Something of value
–
–
–
–
–
Expensive to acquire
Expensive to create
Time consuming to create
Difficult to replace/ irreplaceable
Useful for creating other assets
DAMS: Introduction
Digital Asset
• Digital file(s) +
• Metadata
–
–
–
–
–
Descriptive
Provenance
Copyright
Management
etc…
Click to edit Master title style
Attached metadata
Analog Asset
Orientation
ID
Orientation
Reference
Title: Figure
Author
Click to edit Master title style
Single image file
Digital Asset
Click to edit Master title style
Collection of files
Digital Asset
DAMS: Introduction
Management
• Perform actions
• Make decisions:
– based on information
– guided by standard processes, guidelines, rules
DAMS: Introduction
System
• A set of tools to perform actions
•
– Access
– Creating derivative files
– Cataloguing
– Archiving etc…
A database consisting of:
– Metadata
• Physical, descriptive, administrative
– Predefined, customisable actions
– Predefined, customisable workflows
– Access control etc…
DAMS: Introduction
System
• A set of tools to perform actions
•
– Access
– Creating derivative files
– Cataloguing
– Archiving etc…
A database consisting of:
– Metadata
• Physical, descriptive, administrative
– Predefined, customisable actions
– Predefined, customisable workflows
– Access control etc…
DAMS: Introduction
DAM Builders
• Integration with external services
• Integration with external data sources
• Access DAM from within applications
– e.g. InDesign, PowerPoint
Watched folders
Folder synchronisation
•
•
• Asset editing/ annotation
Hugo.arg : http://commons.wikimedia.org/wiki/File:Beaver_dam_on_Smilga.JPG
DAMS: Introduction
DAM Busters
• Not just a catalogue/
•
repository
Search is not the only
function
• The GIGO principle applies to metadata
• Must be integrated into workflows in order to be practical
• Systems don’t manage assets, people do.
Bzuk : http://commons.wikimedia.org/wiki/File:Lancaster_VR-A.jpg
Edit
Annotate
Workflow
Access Comment
Share
Search
Link
Publications
Catalogue
Presentations
Metadata
Video
Documents
Export
Images
Archive
Import
Click to edit Master title style
Feature Flick (including add-ons)
Canto Cumulus
Canto Cumulus
Clients
Server
• Desktop (Java)
•
•
•
•
– Windows
– Mac OSX
– Linux
• Web
• Client/Server
• Single User
• “Cross” Client
Basic
Workgroup
Enterprise
Feature set activated as
purchased
• Catalogue sizes up to 1Tb
Canto Cumulus
Cataloguing
• Automatically catalogue linked files in PowerPoint,
Indesign, images in PDF documents
Index text in documents for searching
•
• Customise metadata field mapping on import
• Catalogue pages of documents as separate items
– PDF, InDesign, PowerPoint, OpenDoc, iWork,
Keynote, Outlook
• Shot boundary determination for videos
• Catalogue URLs e.g. images on other websites
Canto Cumulus
Metadata
•
•
•
•
•
IPTC, EXIF, XMP
Customisable fields
Write metadata back to assets
Templates for bulk application
Prefilling
Canto Cumulus
Connectivity
Authentication/ Roles
•
•
•
•
• Built-in
• LDAP
• AD (Enterprise)
XML
SOAP
WSDL
Oracle
Canto Cumulus
Asset processing
Workflow
• Collect and package
• Add comments on asset
•
assets for specific
purposes
ZIP, Email, CD
preparation
•
previews without requiring
creator application
Live rules-based access
controls e.g. approvals,
embargo dates
• Restrict searches,
interface display to
specific categories
Canto Cumulus
3rd Party Add-ons
• eCommerce
• ImageMagick
• Automated workflows
Click to edit Master title style
Let’s play!
Canto Cumulus
Q&A
Joe Arthur
Manager, University Digitisation Service
Contacts
• Dr Andy Tseng Research Services, ITS
– Phone: 903 53315
– Email: tsenga@unimelb.edu.au
• University Digitisation Service
– Phone: 834 46161
– Email: digitisation-enquiries@unimelb.edu.au
• Anna Shadbolt
– Phone: 834 43139
– Email: annams@unimelb.edu.au
More information
USEFUL LINKS
University Digitisation Service (UDS)
http://digitisation.unimelb.edu.au/
Contact: http://digitisation.unimelb.edu.au/about/contact
Research Services – ITS
http://www.its.unimelb.edu.au/research
Contact: http://www.its.unimelb.edu.au/research/contact
Information Management Advisory Service (IMAS)
http://www.imas.unimelb.edu.au/
Contact: imas-info@unimelb.edu.au
Mediaflux™ Arcitecta
http://www.arcitecta.com/Products
Cumulus™, Canto
http://www.canto.com/
© Copyright The University of Melbourne 2011
All images sourced
through Microsoft Office