Full Service and
The Future of Mail Acceptance
Anthony Loera
Supervisor, Business Mail Entry
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Full-Service Benefits
 Reduce Costs
• Receive automation price discounts
• Eliminate permit fees
• Use the same permit at any location
 Address Correction
• Address correction on Full-Service pieces
 Monitor Service
• Start-the-Clock on Mail Entry
• Visibility and Tracking
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Full-Service Requirements for Automation Rates – Jan’14
Intelligent Mail Barcode
• On Mailpieces, Trays and
Containers
Barcode Uniqueness*
Electronic Documentation
Valid MIDs, CRIDs
• Mail.dat®, Mail.XML™ or Postal
Wizard
By-For
Valid Service Type ID in Barcode
* Exception: For mailings of <10,000 pcs barcode can contain
same serial number for every piece in the mailing. Serial #
must be unique for each mailing.
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Mail Eligible for Full-Service
• Effective January 26, 2014, use of Full-Service
Intelligent Mail is required to qualify for
automation prices for
–
–
–
–
First-Class Mail® postcards, letters and flats
Standard Mail® letters and flats
Periodicals letters and flats
Bound Printed Matter flats
• On April 18, 2013 the Postal Service posted the
Final Rule Federal Register Notice which
outlines the requirement for January 2014
– This Federal Register Final Notice can be reviewed in
its entirety by visiting the website federalregister.gov
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What is Intelligent Mail?
The Intelligent Mail Service uses information-rich barcodes and
electronic documentation, providing valuable services that
enhance business operations such as marketing, financials and
customer support
Intelligent Mail barcode (IMb)
Intelligent Mail Tray barcode (IMtb)
SCF SAN FRANCISCO CA
STD FLTS SCF BC/NBC
940
XYZ CORPORATION
INTERNATIONAL FALLS, MN
Intelligent Mail Container barcode (IMcb)
(Mailer Area)
Under the Full-Service option, most mailers are required to use unique
Intelligent Mail barcodes for mailpieces and handling units (trays or sacks)
and keep those barcodes unique for 45 days.
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What is Electronic Documentation (eDoc)?
• Electronic documentation allows mailers to submit
postage statements and qualification reports
electronically through the PostalOne! system
• The 4 Options for submitting electronic
documentation are:
•
•
•
•
Mail.dat
Mail.XML
Postal Wizard
Intelligent Mail for Small Business (IMsb) Tool
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Available eDoc Technologies
Mail.dat®
Mail.XML ™
Postal Wizard
• Mail.dat is an
electronic file that
represents the
mailing
• Mail.dat uses a
fixed file format to
send mailing
information
• Mailer uses own
software or vendor
software to create
electronic file
• Mail.XML is an
electronic file that
represents the
mailing
• Allows two-way
conversational
communication
letting the
customer select
data fields
submitted
• Mailer uses own
software or vendor
software to create
electronic file
• Mailer types
information into
online forms in
Postal Wizard, a
USPS tool
• Postal Wizard
creates the
electronic postage
statement
• Separate software
is needed to
generate barcodes
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Intelligent Mail Small
Business Tool (IMsb)
• Designed
specifically for
small-volume
mailers
• Allows mailers to:
• Upload address
list to the IMsb
Tool
• Print address
with an Intelligent
Mail barcode on
labels, envelopes
or insert page
• Print tray labels
• Prepare mailings
for entry into the
mailstream
• Submit postage
statement(s)
electronically
As a New Customer, how do I obtain a single MID?
• When creating a new
business account on the
Business Customer
Gateway (BCG), a MID and
CRID will automatically be
assigned for that business
location
– Log-on to the Business
Customer Gateway to access
all online services.
https://gateway.usps.com
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As an Existing Customer, how do I obtain an additional MID?
• Customers can obtain additional MIDs through the BCG “Mailer ID” portal, which
can be accessed one of three ways:
- Mailing Services menu
- Shipping Services menu
- Click on the “Mailer ID” button within the Favorite Services panel
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As an MSP, how do I obtain an additional MID?
Mail Service Providers may request individual or bulk CRIDs,
MIDs or both on behalf of a client through the BCG
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Intelligent Mailpiece Barcode
TRACKING CODE
ROUTING CODE
Barcode Uniqueness
BARCODE
ID
SERVICE
TYPE ID
MAILER ID
SERIAL
NUMBER
ROUTING
CODE
EXAMPLE: 50
FOR MIXED
AADC
EXAMPLE: 300
FOR FIRSTCLASS MAIL®
EXAMPLE:
123456
EXAMPLE:
200800001
MAILER
ASSIGNED
EXAMPLE: 6449
EARL CT,
MEMPHIS, TN
38141834649
USPS ASSIGNED
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Unique Intelligent Mail Tray Barcode for Handling
Units (IMtb)
Barcode Uniqueness
ZIP CODE
CONTENT
ID #
PROCESSING CODE
MAILER ID
SERIAL
NUMBER
LABEL
TYPE
EXAMPLE:
MEMPHIS,
TN 38141
EXAMPLE:
3-DIGITS
DESCRIBING
THE TRAY
EXAMPLE: 1
FOR
AUTOMATION
COMPATIBLE
EXAMPLE:
123456
EXAMPLE:
20080001
MAILER
ASSIGNED
EXAMPLE: 1
FOR 6-DIGIT
MID
USPS®
ASSIGNED
Under the Full-Service option, most mailers are required to use a unique
Intelligent Mail® tray barcode on all handling units (trays or sacks) and keep
this barcode unique for 45 days.
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Unique Intelligent Mail Container Barcodes (IMcb)
SCF SAN FRANCISCO CA
STD FLTS SCF BC/NBC
940
XYZ CORPORATION
INTERNATIONAL FALLS, MN
(Mailer Area)
APPLICATION
IDENTIFIER
TYPE
INDICATOR
MAILER ID
EXAMPLE:
EXAMPLE:
99
M
USPS
ASSIGNED,
EXAMPLE:
Ex: 2034Z
SERIAL
NUMBER
EXAMPLE:
Mailer Assigned,
Ex:
200800000001
Barcode
Uniqueness
Under the Full-Service option, most mailers are required to use a unique
Intelligent Mail® container barcode on the Intelligent Mail® container placard
and keep this barcode unique for 45 days.
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Full-Service Mailing Solutions
Commercial Mailing Software Vendors
• Mailing software vendors offer easy, ready-to-go
solutions for preparing and submitting Full-Service
mailings.
- Mail.dat/Mail.XML: software solutions for mailers who wish
to use software to prepare presort mailings, generate
unique barcodes, and submit mailing information
electronically to USPS.
- Postal Wizard: software solution which allow mailers to
presort mail and generate unique barcodes, but require the
mailer to enter the postage statement information online via
the online Postal Wizard tool.
For additional details, reference the RIBBS Certifications > eDoc & Full-Service page:
https://ribbs.usps.gov/index.cfm?page=electronicdoc
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Full-Service Mailing Solutions
Commercial Mailing Software Vendors (Cont’d)
• For a list of software vendors that offer dynamic Full-Service
solutions and have tested them with USPS, reference the
following documents on RIBBS:
– The summary list is a one-page document which
identifies the three types of presort software and which
vendors offer each type
• Also identifies the specific submission methods
and classes of mail that are supported by each
vendor
– The detailed list is an Excel vendor matrix which
provides more in-depth details about the capabilities
and offerings of each software vendor
– Mailers using a product on one of these lists can start
mailing in production without additional testing in the
Test Environment for Mailers (TEM). Mail Owners and
Mail Service Providers who wish to validate a FullService test mailing can do so by submitting a single
file through TEM instructions on the fact sheet located
on RIBBS:
http://ribbs.usps.gov/electronicdoc/documents/tech_guide
s/TEMProcessMailingsMail.dat_Mail.XML.pdf
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Intelligent Mail® package barcodes
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Intelligent Mail® package barcodes
• Enhanced package visibility
• Federal Register filing September 10,
2010
– Notice of advanced rulemaking
• Federal Register filing February 26, 2013
– Request for comments
• Federal Register filing July 11, 2013
– Proposed rule
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Requirements
• Existing
– Required on all commercial parcels with exception of Standard
Mail parcels effective January 27, 2013
• Claiming presort or destination entry
• All parcels of any class with tracking
• All mailpieces with shape requesting extra services
• Proposed effective January 2014 (on or about 01/26/14)
– Required on all remaining commercial parcels
– Require transmission of supporting electronic documentation
• Including piece level address (or ZIP+4) information
• Proposed effective January 2015
– Complete destination delivery or 11-digit delivery point validated
ZIP Code required in electronic documentation
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eInduction
• eInduction improves the Plant Verified Drop Shipment
(PVDS) process by streamlining the entry process.
– Eliminates paper 8125s and 8017s
– Utilizes electronic documentation
• In Pilot
• National Deployment – October 2013
• eInduction Guide For Mailers – RIBBS>Intelligent Mail
Services>Guides and Specs
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Mailer Scorecard
What is Mailer Scorecard
•
The Mailer Scorecard provides a dashboard view summarizing performance
•
Allows comparison across facilities
•
Conditional formatting provides a trending view across months
•
Drill reports provide a way to determine specific mail preparation errors
•
Available for any company that submits electronic documentation
–
Data grouped by a eDoc submitted CRID
Postal Explorer
• Postal Explorer located
at USPS.COM
• Federal Register Notices
Postal Explorer
• DMM Advisory
– Send email to
dmmadvisory@usps.com
to subscribe
DMM Advisory
Federal
Register
Notices
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Postal Explorer – FRNs & DMM Advisory
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RIBBS
• RIBBS.USPS.GOV
• Full-Service Intelligent
Mail Requirements for
Automation Prices
– Federal Register Notice
(Final Rule)
• Intelligent Mail Services
–
–
–
–
Latest News
Getting Started
Guides & Specs
Business Customer
Gateway
• eDoc and Full-Service
Authorization for
Software Vendors
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Questions
Thank You!
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Q&A
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