2014 CEF Transport Calls
National Info Day – Czech Republic
Michal Ziliak
Innovation and Networks Executive Agency
Prague, 28 November 2014
Overview
• Innovation and Networks Executive Agency
• 2014 CEF Transport Calls
• The Call process
• Preparation of proposals
From TEN-T EA to INEA
• From 1 January 2014 – INEA replaced TEN-T EA
• INEA started with TEN-T EA's 100 staff – and will reach 318 staff
managing 2100+ projects by 2020 with a budget of €37 billion
• Currently 145 staff in a multinational team of 25 nationalities
• Specialists in engineering, project management, finance,
evaluation, accounting, audit, financial engineering, IT, statistics,
communication, and legal affairs
European Commission
INEA
defines the policy
turns policy into action
and makes
implementation happen
Makes all CEF/TEN-T programming
decisions
Defines strategy, objectives and priority
areas of action
Selects the projects for co-financing
Monitors the Agency
Evaluates the CEF programme and the
Agency’s performance
Follows up the technical and
financial implementation of the
projects
Manages the entire project lifecycle
Executes the CEF budget
Gives feedback, assistance and
reports to the Commission
Provides administrative support to
the beneficiaries of CEF financing
Coordinates with other Commission
services, programmes, Institutions
and financial instruments
INEA's main tasks
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Managing Calls for Proposals and external evaluations
Managing the ensuing grant agreements
Providing support in programme implementation
Monitoring the projects
Bringing innovative ideas, concepts and products to
implementation
Support to the Commission for programme and projectrelated tasks
Controlling the use of allocated funds
Promoting achievements, results and successes
Supporting the Commission - giving feedback as input to
policy-making
Raising visibility of CEF Transport programme
Promoting funding opportunities
INEA's programmes
• From 2007 to 2013: The mandate covered only transport
and implementation of the TEN-T Programme
• From 2014 to 2020: The mandate is extended to:
 Parts of the CEF programme (transport ⃰, energy and
telecommunications)
 Parts of transport and energy research under the
Horizon 2020 programme
 The legacy of the TEN-T programme
 The legacy of the Marco Polo programme (managed
under last MFF by EACI – now EASME)
* Including Cohesion Fund allocation
INEA - organisational structure
Director
Accounting
Internal Audit
Dirk Beckers
Milena Chakarova
1
Vacant
Assistant
Thomas Kellermann
CEF Department (C)
Horizon 2020 Department (H)
Andreas Boschen
Alan Haigh
Anna Panagopoulou
C01 - Transport
Morten Jensen (Acting)
Baltic Sea (DE, DK, SE, FI, EE, LV, LT, PL) +
MoS, ERTMS
C02 - Transport
Cristobal Millan de la Lastra
East Mediterranean, Black Sea, Southeast
Europe (AT, CZ, SK, SI, HU, HR, RO,BG,
EL,IT,MT,CY) + Marco Polo
C03 - Transport
Yiannis Giogkarakis
West Mediterranean, Atlantic Sea
(PT,ES,FR,BE,NL,LU,UK,IE) + ITS, RIS, ATM
C04 – Energy & ICT
Olivier Silla
Programme Support &
Resources Department (R)
H01 - Energy
Robert Goodchild
R01 -Programme Support,
Coordination, & Communication
Bernadette Frederick
H02 - Transport
Marcel Rommerts
R02 - Administrative Finance, Legal
and Financial Management
Philippe Stalins
R03 - Operational Finance
Joachim Ball
R04 - HR, IT & Logistics
Anna Panagopoulou (Acting)
Implementing CEF in 2014
MAP
Work programme
AP
Work programme
• Max budget available: 11bln
• Objective: stimulate efficiency; strengthen
visibility of the 9 corridors
• Coverage: pre-identified projects along the 9 core
network corridors, other core network projects and
horizontal priorities (Annex 1 of the CEF regulation)
• Max budget available : 1bln
• Objective: implementation of the core network by
2030 and comprehensive network
• Coverage: transport infrastructure development /
transport services and facilities; projects on the
core and comprehensive network
CEF Transport Funding Objectives
FO1
FO2
FO3
Removing bottlenecks and bridging missing links (~80% of
max budget)
Ensuring sustainable and efficient transport in the long
run (~5% of max budget)
Optimising integration and interconnection of modes and
enhancing interoperability (~15% of max budget)
€11
billion
FO1
AP
FO2
Call 1
€1
billion
Removing bottlenecks and
bridging missing links
FO3
Ensuring sustainable and
efficient transport in the
long run
Optimising integration and
interconnection of modes
and enhancing interoperability
MAP
calls
Call 2
€6
billion
Call 3
€250
million
Call 4
€750
million
Call 5: Cohesion countries
€4
billion
Delivering
CEFTransport
grants
External evaluation
• Individual assessment
• Each proposal is assessed independently by at
least three independent experts which give
scores from 0 to 5
• Each expert completes an evaluation form,
commenting and scoring each criterion
• Scores must be in line with comments; minimum
threshold per criterion is 60%
• No contact between experts
External evaluation
• Consensus
• Experts agree during the consensus meeting on:
 Comments and give a score for each of the
four award criteria mentioned before
 A general recommendation
• Experts will not recommend for funding proposals
that score <3 points for one or more of the four
award criteria!
External evaluation: Criteria
Relevance
•Contribution of
the proposed
Action to the
TEN-T & CEF
priorities and
priorities of the
calls
•EU added value
Maturity
•Is the proposed
Action ready to
go?
Impact
•Expected effect
on financial
viability
•Expected socioeconomic effects,
climate and
environmental
aspects
Quality
•Completeness and
clarity of the
proposal
•Description of the
planned activities
•Coherence
between
objectives,
activities and
planned resources
•Soundness of the
project
management
process
External evaluation: Key principles
Selection Committee
Composition: DG MOVE, INEA & DG ENV
Role: Assess and validate the list of proposals recommended
for funding and those not to be funded paying particular
attention to:
Contribution to the
balanced
development of the
network
Complementarity with
other EU funded
projects
Comparative EU
added value in
relation to other
proposed Actions
Budgetary constraints
Potential synergies
across the different
CEF sectors and/or
other EU Programmes
Any risks of doublefunding from other
Union sources
Two additional aspects for projects funded under the
CEF Transport call for Cohesion countries
The programming for the European
Structural and Investment Funds in
order to ensure complementarity
between the two sources of funding
How the proposed Action fits in the
national transport plan in the
Member State(s) concerned where
appropriate
Provisional timeline
Deadline for submission of proposals
26 February 2015
Deadline for submission of translations
5 March 2015
in English (if applicable)
Evaluation of proposals
March - April 2015
(indicative)
Consultation of Financial Assistance
Committee; scrutiny right of European
Parliament
June 2015 (indicative)
Signing of individual grant agreements
As from September
2015 (indicative)
Grant Agreement
• Replaces the funding Decision used under the
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predecessor programme
Will be used across the three CEF sectors and are
harmonised as much as possible
Will be signed bilaterally by INEA and beneficiary
Implies a lighter administrative procedure and
therefore less time to grant
Detailed discussions – Grant Agreement Preparation
Meeting
Proposal - Application form A
• Essential information on the applicants (general)
and the proposal (content and finance) to be
encoded online in the TENtec electronic tool
• Includes Form A2.2 that requires signature of
the applicants and Form A2.3 for Member State
validation
• Start early, save frequently
• Allows for access and editing by more than one
person
Proposal - Application form B
• Administrative information on applicants and
information on the operational and financial
capacity
• Some categories of applicants do not need to
demonstrate their operational and financial
capacity (Member States, third countries, public
bodies established in the EU)
Proposal - Application form C
• Collects information to allow the assessment of
compliance with EU law
 Environmental protection (e.g. EIA, Natura 2000,
Water Framework Directive, consultation with
environmental authorities) and requires declaration
by relevant environmental authorities
 State aid
 Public procurement
 Other sources of EU financing
 Transport mode specific law (i.e. on interoperability)
Proposal - Application form D
• Technical information describing the proposed
Action and its activities in detail
• Structure reflects the four blocks of Award
Criteria
• Should provide all information needed by the
technical experts and the Commission for a fair
and comprehensive evaluation of the proposal
• Cannot exceed 40 pages
Proposal - Submission
• Call deadline: 26 February 2015 at 17.00
• Mandatory electronic submission using the TENTec eSubmission module
Part A automatically generated, other parts need to be
downloaded from the call website and duly filled in
• Less paper! Paper version of part A and annexes
only
How to improve your proposal
• Anticipate competition and oversubscription
• Read the work programme, call text and
Guide for Applicants very carefully
• Take available guidelines seriously,
especially on formal, selection and award
criteria
• Use the application check list & consult
the FAQ regularly for updates
How to improve your proposal
• Start early (especially for MS endorsement,
compliance with EU law and multi-applicant
proposals)
• Pay attention to each question, they may not
seem important to you, but they are for
evaluators (project management, risk
assessment, communication, etc.)
How to improve your proposal
• Provide enough detail
 Objectives and the means to achieve these
 Realistic planning & reliable financial data
 Elaborate and explain on each question, avoid
mere statements
• Do a consistency check of the financial tables,
double check formatting of decimals
How to improve your proposal
• Re-read your proposal and ask yourself
 Is it clear and does it cover all points the
evaluators need to know?
 Does it make the case for why it should
receive EU funding above others?
• Do not submit by mistake Part A based on MS
Word, only submit the eSubmission print out!
For more information
Internet website: http://inea.ec.europa.eu/
Twitter: https://twitter.com/inea_eu