Waitlisting in Banner 8
Bob Hughes
Application Support Manager
North Orange County Community College
District
Eric Raznick
Director, Information Technology Services
(Senior Consultant, Strata Information Group)
San Mateo County Community College District
Waitlisting - Agenda
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Waitlist overview
Setting up the forms
View as a Student, Faculty and Staff
Experiences at North Orange and San Mateo
Lessons learned
Waitlisting Overview
• Each course can have a WL from 0 – 999
• Rules can be configured to check for pre-reqs,
duplicates, links, time-conflicts, etc.
• Students are notified by email when they
reach the top of a list and a seat is available.
• If the student does not respond within the
specified time, they are moved off the list.
• Faculty can view the WL from SSB Banner
Setting up Waitlisting
SOAWLTC
Setting up Waitlisting
SOAWLTC
Setting up Waitlisting
SSASECT
Monitoring Waitlisting
SFIWLNT
Setting up Waitlisting
(North Orange letter)
<FIRST_NAME>,
You requested to be waitlisted for <TERM_DESC> <SUBJ_DESC> <COURSE_NUMBER> <CRN_KEY>. A seat is now
available.
You must officially register for this class no later than <DEADLINE_END_TIME>. If you receive this notification less than
48 hours before the first day of instruction, return to myGateway and officially add this class no later than midnight
prior to the first day of class.
Access myGateway and go to 'Registration Tools'. Select 'Add or Drop Classes' and choose the term 'Fall 2010
Cypress/Fullerton College'. Click the down arrow beside this class and change your status from 'Waitlisted' to
'Registered-Web'. Click on the buttons 'Confirm Your Choices' and 'Complete Registration'. The required enrollment
fees are due immediately.
If no action is taken, the seat will then be offered to the next student on the waitlist.
Do not respond to this system generated email. For more registration information, access the Class Schedule at
www.cypresscollege.edu OR www.fullcoll.edu.
Setting up Waitlisting
(San Mateo letter)
Dear XXXX ,
You have been moved to the top of the waitlist for (CRN) 40681 , CAOT 201 and there is now an open space. You must register
within 72 hours from the time this message was sent to secure your space in this class. Failure to do so will cause you to be
removed from the waitlist.
If you wish to register, follow these steps:
1. Go to https://websmart.smccd.edu
2. Log in to WebSMART
3. Go to Registration - Add/Drop Classes
4. Select Term and click on Submit
5. Select "Register" in the Action Box for this CRN
6. Click the "Submit Changes" button
For more information, go to WebSMART and click on the waitlist FAQ link.
If you do not want to register in this class, follow these steps:
1. Go to https://websmart.smccd.edu
2. Log in to WebSMART
3. Go to Registration - Add/Drop Classes
4. Select Term and click on Submit
5. Select "Drop Class" in the Action Box for this CRN
6. Click the "Submit Changes" button
Do not reply to this automated email. If you have questions or concerns about your course registration please contact the
Admissions and Records offices on your campus.
- Skyline College
skyadmissions@smccd.edu
- College of San Mateo
csmadmission@smccd.edu
- Canada College
canadaadmissions@smccd.edu
What the Student Sees
(San Mateo CCD)
What the Student Sees
(San Mateo CCD)
What the Student Sees
(San Mateo CCD)
What the Student Sees
(San Mateo CCD)
What the Student Sees
(San Mateo CCD)
What the Student Sees
(San Mateo CCD)
What the Instructor Sees
(San Mateo CCD)
What the Instructor Sees
(San Mateo CCD)
Student View at North Orange
Student View at North Orange
Student View at North Orange
(Pending Status)
Student View at North Orange
Student View at North Orange
Student View at North Orange
Waitlist Reports at North Orange
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Waitlist ‘DO’ Report
Waitlist ‘WW’ Report
Waitlist after CRN Start Date
Waitlist Expiration by Banner ID
Waitlist Info by CRN
Waitlist Purge Report
Waitlisted & Registered for same Subj/Crse
Wait listing - Lessons Learned
• Drop students from waitlist before canceling a
class!
• Be careful when you clone your production
database.
• Do not “give away” seats when you have
students on a waitlist.
Wait listing - Lessons Learned
• Waitlists and Add Codes don’t play well
together
– Add codes used as ‘permit to register’ before term
• Beware the ‘Waitlist Drop’ issue
– Students get assessed fees for using the incorrect
code
• Beware the ‘No Notice’ period
• Instructors either love it or hate it
Satisfied Customer!
Bless you! The Wait List worked like a charm!
I e-mailed the first 4 people on the wait list a few days before class met and
advised them to come to class in case I had no shows. For the most part, I was
able to admit them (took a few above seat count plus had a couple noshows). I posted a notice on my door informing students that the class was
full and that I had already admitted the students on the wait list and I asked
them not to disturb the class.
I was able to actually make use of the class time- not have to spend it
blocking the door or arguing with angry students. We all feel for their
predicament but we have to attend to those who are in our class and give
them the instruction they expect and deserve. Thanks for making that
possible!!!!!
Questions….
• Our contact info:
Bob Hughes rhughes@nocccd.edu
Eric Raznick raznick@smccd.edu