2014 STARS & STRIPES
DINNER
Registration Instructions
Tutorial
In this tutorial we will show you how to register the attendees in your group. The registration for the
2014 Stars & Stripes Dinner will be divided into eight (8) groups:
1.
2.
3.
4.
5.
6.
7.
8.
Founders
Senior Officials, Award Recipients, Wounded Warriors, Legends
U.S. Army Honorees
U.S. Air Force Honorees
U.S. Marine Corps Honorees
U.S. Navy Honorees
U.S. Coast Guard Honorees
Students & Mentors (Non-Honorees)
Each group will be handled by a designated representative. Each group will be assigned a predetermined number of tables/seats. The instructions that follow will show you how to register your
constituents.
The instructions will focus primarily on the Honoree registration.
4/9/2015
2
GETTING STARTED
URL to Registration Portal illustrated below
https://s4.goeshow.com/ccgroup/beyastem/2014/attendee_registration.cfm
Registration link will also be posted at www.beya.org
4/9/2015
3
Enter an email address to locate a record.
4/9/2015
4
Result if the email address is found. Select the correct name and click on “Start”.
4/9/2015
5
Result when the email address you entered is not found.
4/9/2015
6
When the email address is found, the contact information populates the fields as shown
below. You can make corrections on this form. NOTE – The Comp Pass Code does NOT
pre-populate.
4/9/2015
7
Definitions
• Comp Pass Code
– Unique for each group
– Directs you to specific tables
– Removes the fees that the general audience
sees
– Not case sensitive
– Used at the beginning of the registration
process
4/9/2015
8
Definitions
• Registration Types
– Stars & Stripes Paying Attendee
• Does not fall in any managed category
• Guest of Honorees
– Stars & Stripes Special Invited
• Sr. Officials
• Taborn Invited
• Guests of Founders
– Stars & Stripes Honorees
• Featured in the USBE&IT magazine
4/9/2015
9
Definitions
• Registration Types
– Stars & Stripes Award Winner
• Selected by each service
• Guest of Award Winner
– Stars & Stripes Founders
• 13 Stars & Stripes Founders
• Spouses of Founders
4/9/2015
10
Make your selections then click on “Continue” to advance to the next screen.
4/9/2015
11
When you use the Comp Pass code, it directs you to the complimentary fee and the
amenities attached to that fee. The next few screens display the items included. You
must affirm your selection by placing a check mark in the box to the left of the fee name.
4/9/2015
12
4/9/2015
13
4/9/2015
14
4/9/2015
15
The Comp Pass code used in this illustration shows only one table available. Select a
seat by clicking on one of the small circles until it turns green. Scroll to the bottom of the
page and click on “Continue” to advance to the next screen.
4/9/2015
16
This is a summary of all the items selected for this demonstration. To register additional
individuals, select “ADD GUEST”.
Do not use this feature to add paying guest unless you have a credit card for payment.
4/9/2015
17
When you have successfully registered an individual, you will see the screen below.
Complete the assistant email address field to send a copy of the confirmation to yourself
or someone else. Check the required boxes and then select “Complete Registration”.
4/9/2015
18
Honoree Paying Guest: A separate Comp Pass code will be provided for honorees
bringing a guest. This will give the guest access to the same group of seats reserved for
that group. Please remember to leave seats open for planned guests and also to
communicate the table number to the guest.
4/9/2015
19
Honoree Paying Guest registration type selections.
4/9/2015
20
Honoree paying guest registration selections. Note the addition of the $90.00 fee.
4/9/2015
21
4/9/2015
22
Honoree paying guest registration selections.
4/9/2015
23
Payment Page
4/9/2015
24
Confirmation Letter Cont’d
Note the ability to target the Stars & Stripes attendees with specific instructions once they
arrive onsite.
4/9/2015
26
Group Management
• Service Center for Your Group
– View Table Assigned
– List of Registrants
– Dinner Layout
– Table Roster
4/9/2015
27
Group Management Portal
4/9/2015
28
Seat Assignment: Clear Removes the current seat assignment.
Assign allows you to search for anyone using your Comp Pass Code and not seated to
be seated. This is a good way to re-seat those in your group.
4/9/2015
29
Notice that Jean Hamilton was cleared from her seat at Table #3.
Selecting the “Assign” link reveals all the registrants for Comp Code EP101 who have not
been seated.
4/9/2015
30
Table Roster
4/9/2015
31
The integrity of the registration list is dependent on the domain name in the email
addresses used to register.
If users use commercial domains like GMAIL, Yahoo, AOL, etc. they will not be reflected
on this list.
4/9/2015
32
Summary
•
Registration URL:
https://s4.goeshow.com/ccgroup/beyastem/2014/attendee_registration.cfm
•
Two (2) Comp Pass Codes to be issued
–
–
•
Complimentary registration with seats pre-defined
Paying registration with seats pre-defined
Service Center Access
–
–
–
–
View table roster / seat assignments
Re-assign seats
Additional registration portal for Service Reps Only
Registration list (limited by email address domain used to register)
4/9/2015
33
Known Issues
• Browsers not set to clear cache automatically can cause survey
questions previously used to remain checked and present mixed
fees on the fees screen.
• Closing the browser and starting with a fresh browser solves the
cache problem.
• You cannot start a registration and finish it later when you login
again.
4/9/2015
34