Mn/DOT’s Experience with the Implementation of CRLMS
AASHTO Subcommittee on Construction
Burlington, Vermont
Tuesday, August 17th, 2010
Tom Ravn
AASHTO’s wT CRLMS
(Civil Right Labor Management System) Overview
 Manages all aspects of the Agency’s external civil
rights and labor compliance activities
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DBE & TGB Goals
OJT Goals
Contract Clearance & Good Faith Efforts
Prevailing Wages
Compliance with Federal Regulations and Federal & Legislative
Reporting
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Benefits of wT CRLMS
Unified data base
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One source of data input
Reduces duplication of data entry
Improves accuracy of data
Reduction in data management
Addresses the increasing number of data requests by the public
Web Based Technology – External Access
o Simplifies deployment to Mn/DOT, cities, counties, and contractors
Allows for centralization and standardization of contract
information such as item list, vendor list, federal reporting
Cutting edge technology used to build application
Mn/DOT’s Role in wT CRLMS to Date
 Early 2000 Mn/DOT developed initial requirements
 April 2005 solicitation went out to all states
 2006 twelve states agreed to participate in developing wT CRLMS
 2007 wT CRLMS development began
 January 2009 Mn/DOT’s Beta Testing team formed
 May 2009 Customized wT CRLMS to meet Mn/DOT’s business processes
 Spring 2010
 Migrated the following into wT CRLMS
 Federal reporting data
 State Aid’s open federally funded projects
 Created an accurate Master Vendor list
 The Unified Certification Program report/directory is now generated from the
wT data base
 Summer 2010
 A 2nd Beta Testing team formed
Milestones & Time Lines
 September 2010 – February 2011
o Beta Test wT CRLMS Version 2.01
 March 2011
o Production Release of wT CRLMS Version 2.01
 Late Spring 2011
o Pilot Projects
o Internal Pilot Project with a Mn/DOT District Office
o External Pilot Project with contractors
 September 2010 – February 2011
o Develop Support Plan
o Develop Training Materials
 Fall 2011
o Interface with Mn/DOT’s financial management systems
o Phased implementation plan
Training Plan
 Materials
◦ There are at least six User Groups of wT each with some unique use of the
system
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External Users - Contractors
Civil Rights - Staff
Labor Compliance - Staff
Pre Construction & Pre Letting - Staff
Letting Pre-Approval - Staff
District Project Staff & Other Mn/DOT Offices
◦ Manuals, quick reference guides and computer based training materials will be
developed for the needs of each User Group
 Delivery
◦ Options
 Classroom
 E-Learning
Benefits to Labor Compliance
Standard process for all contractors to follow
Standard set of payroll rules for all projects
Few to no paper payrolls
E-mail process to notify the prime of payroll
problems
Early detection of labor issues before they
become large problems
Benefits to Civil Rights
 Ready access to data from procurement and construction
functions
 Improves and ensures monitoring and reporting of civil rights
and labor compliance requirements to the Federal
Government and other interested parties
 External Access will allow contractors to provide data
electronically
 Data analysis for goal setting and disparity studies
 Automated EEO reporting from data provided in Contractor’s
payrolls
QUESTIONS?