CRLMS Implementation: MnDOT`s Experience

Mn/DOT’s Experience with the Implementation of CRLMS
AASHTO Subcommittee on Construction
Burlington, Vermont
Tuesday, August 17th, 2010
Tom Ravn
(Civil Right Labor Management System) Overview
 Manages all aspects of the Agency’s external civil
rights and labor compliance activities
DBE & TGB Goals
OJT Goals
Contract Clearance & Good Faith Efforts
Prevailing Wages
Compliance with Federal Regulations and Federal & Legislative
Benefits of wT CRLMS
Unified data base
One source of data input
Reduces duplication of data entry
Improves accuracy of data
Reduction in data management
Addresses the increasing number of data requests by the public
Web Based Technology – External Access
o Simplifies deployment to Mn/DOT, cities, counties, and contractors
Allows for centralization and standardization of contract
information such as item list, vendor list, federal reporting
Cutting edge technology used to build application
Mn/DOT’s Role in wT CRLMS to Date
 Early 2000 Mn/DOT developed initial requirements
 April 2005 solicitation went out to all states
 2006 twelve states agreed to participate in developing wT CRLMS
 2007 wT CRLMS development began
 January 2009 Mn/DOT’s Beta Testing team formed
 May 2009 Customized wT CRLMS to meet Mn/DOT’s business processes
 Spring 2010
 Migrated the following into wT CRLMS
 Federal reporting data
 State Aid’s open federally funded projects
 Created an accurate Master Vendor list
 The Unified Certification Program report/directory is now generated from the
wT data base
 Summer 2010
 A 2nd Beta Testing team formed
Milestones & Time Lines
 September 2010 – February 2011
o Beta Test wT CRLMS Version 2.01
 March 2011
o Production Release of wT CRLMS Version 2.01
 Late Spring 2011
o Pilot Projects
o Internal Pilot Project with a Mn/DOT District Office
o External Pilot Project with contractors
 September 2010 – February 2011
o Develop Support Plan
o Develop Training Materials
 Fall 2011
o Interface with Mn/DOT’s financial management systems
o Phased implementation plan
Training Plan
 Materials
◦ There are at least six User Groups of wT each with some unique use of the
External Users - Contractors
Civil Rights - Staff
Labor Compliance - Staff
Pre Construction & Pre Letting - Staff
Letting Pre-Approval - Staff
District Project Staff & Other Mn/DOT Offices
◦ Manuals, quick reference guides and computer based training materials will be
developed for the needs of each User Group
 Delivery
◦ Options
 Classroom
 E-Learning
Benefits to Labor Compliance
Standard process for all contractors to follow
Standard set of payroll rules for all projects
Few to no paper payrolls
E-mail process to notify the prime of payroll
Early detection of labor issues before they
become large problems
Benefits to Civil Rights
 Ready access to data from procurement and construction
 Improves and ensures monitoring and reporting of civil rights
and labor compliance requirements to the Federal
Government and other interested parties
 External Access will allow contractors to provide data
 Data analysis for goal setting and disparity studies
 Automated EEO reporting from data provided in Contractor’s