Leave Management
Housing and Dining Services
January 2011
Today’s Topic
• Managing Leave
•
•
•
•
•
2
Past Leave Management
Types of Leave
Types of Absences
Better Way to Manage Leave
Disciplinary Action
Past Leave Management
• Employees use sick and family personal
leave as soon as possible after 1/10 – “use it
or lose it”
• When employee is out of sick & family
personal leave and calls in sick, the
supervisor approves annual, OT, comp
holiday, etc.
3
Types of Leave
• Sick, Family Personal (new leave plan) or
Sick (old leave plan) – employees can use
this leave whenever they are sick or there is a
family emergency (sick child, death in the
family, etc) – management permission not
needed
• Annual, OT, Comp Holiday, Civil and Work
Related leave – policy allows management to
require advance notice and permission to use
4
Types of Absences
• Scheduled – with prior approval of supervisor
• May be Sick, FP, Annual, Comp/OT, Civil & Work
Related, etc
• Unscheduled – no prior approval (but employee
must always follow call in procedure)
• Management has the option to tell employees that
annual, OT, comp holiday, etc will not be approved for
unscheduled absences
• Management has the option to approve annual, OT,
comp holiday, etc for unscheduled absences
• If employee is sick or has family emergency, may use
sick leave or family personal leave
5
Better Way to Manage Leave
• Instead of “use it or lose it”, employees
should use leave, especially sick and family
personal leave, wisely
• Housing and Dining Services management
does not intend to approve annual, OT, comp
holiday, etc. for unscheduled absences
• An employee who has used all sick and family
personal leave may find him/herself in Leave
Without Pay (LWOP) if he/she has an
unscheduled absence
6
Exceptions
• There are likely to be occasional exceptions
• For example, Norovirus, emergencies
• Exceptions need to be consistent
• In order to make sure decisions are consistent,
Housing and Dining Services management will
decide what level management has the authority
to make exceptions
7
Disciplinary Action
• Employees are not disciplined for taking
leave if the leave is:
•
•
•
•
FMLA and/or VSDP
Sick
Family personal
Approved by management
• Employees may be disciplined for
• Being in LWOP
• Falsification of leave information
8
Tips from HR
• ALWAYS follow departmental call in procedures
• Be careful using sick and family personal leave –
don’t forget that the flu season comes late in the
year!
• If you have a situation that requires you to use a
lot of leave at one time (norovirus in your family,
family member is sick, etc)
9
• Talk to your supervisor - you may be able to use
sick or family personal for the first day or 2 of the
absence and then use annual, OT, comp holiday,
etc
• Talk to HR – you may qualify for FMLA