The Self-Assessed Electronic Audit
Why have monitoring?
Section 131 Right to Information Act 2009 (RTI Act)
 The functions of the Information Commissioner
include “monitoring, auditing and reporting on
agencies’ compliance”
 Report to the Parliamentary Committee
Section 135 Information Privacy Act 2009 (IP Act)
 Conduct compliance audits of the privacy principles
 Report to the Speaker if considered appropriate
OIC has set up a performance monitoring program
Why
OIC has a program of monitoring based on risk assessment
How
Self-assessed electronic audit





All compliance obligations listed
Resource for reference
Assists agencies to target areas to improve
Supports agencies to achieve full compliance
Helps agencies obtain the benefits of open data and
strong personal information handling systems
What
Self-assessed electronic audit
 OIC reports to the Parliamentary Committee for Legal
Affairs and Community Safety
 Report of electronic audit is tabled in Parliament
 Report will identify responding and non-responding
agencies
 Results are aggregated and individual responses are not
reported
What
The 2010 Parliamentary report
Agency Progress on Right to Information
Reforms: Results of self-assessed electronic
audit - is published on OIC’s website.
http://oic.qld.gov.au/content/agency-progress-rightinformation-reforms%E2%80%94results-selfassessed-electronic-audit-completed
Where
Key results in 2010
• Full or partial implementation of 72 percent of the reform
obligations
What
Key results in 2010
Areas of strength and weakness across topics
What
Key results in 2010
Performance in different government sectors
What
Key results in 2010
•
There was better implementation when senior
governance was active in driving the processes
•
Agencies identified a need for further training and
awareness raising
What
Self-assessed electronic audit – general description




Self-assessment
All the legislative compliance obligations
Lengthy, but can be done efficiently
Once full compliance reported on a question, agencies
will not be asked that question again
What does the electronic audit look like?
What
The hard copy version of the electronic audit published on the OIC website :-
What
Electronic Audit - Hard Copy
Available for preview on the OIC website –
Performance Monitoring and Reporting – Tools to
assist agencies self assess
Link:http://www.oic.qld.gov.au/content/agency-selfassessment-tool
Where
Self-assessed electronic audit – 2013 online
The landing page for the online survey looks like this:
Administered by the Government Statistician’s office: a business unit within the state government
department, Queensland Treasury and Trade, which co-ordinates the collection of official
statistics.
What
Self-assessed electronic audit – 2013 online
The Government Statistician’s office will email a link to the
2013 self-assessed electronic audit to agency contact
officers, to be completed on-line.
Questions tailored (skipped) for each agency based on
• Type of agency
• Threshold questions
• Answers to 2010 electronic audit
New agencies, including all government departments and
hospital and health services, will be asked all questions
relevant to that type of agency.
What
Self-assessed electronic audit – 2013 online
The on-line survey will be:
• Sent to your agency’s contact officer through a
link in an email
• Issued in the last week of March
•
•
Can print out relevant questions at the start.
Responses can be saved as you go.
• Due for completion by 22 April 2013
Any questions?
For enquiries regarding the content of the audit, please contact Karen McLeod, Office of the
Information Commissioner on 07 3234 7373.
For technical difficulties relating to the completion of the audit, please contact the Government
Statistician’s office on 1800 068 587 or email oesr.websurvey@treasury.qld.gov.au.
These PowerPoint slides can be viewed on the Office of the Information
Commissioner website at www.oic.qld.gov.au