Management Reporter
By Zara Beckstein/Matt Saad
Basic Navigation
• Similar to GP 2013 R2 windows, there is a
Navigation Pane in the lower left. This will take
you into the different areas of the system to work
in.
• Depending on your security, you may be limited in
which areas you can access.
Report Definitions
• Report building and
generating is done in this
window.
• Building blocks for reports
are Row, Column and
Tree
• Detail level allows you to
select what kind of data
will be available once the
report is generated
Output and Distribution
• You can define the
output name, report
library folder, and
options on how the
output will be
formatted
Headers & Footers
• Many options in how
to format these
sections
• Insert AutoText are
predefined
parameters that can
be inserted in any
section
• Images allows for the
use of logos
Settings
• Control how and
when rows are
displayed
• Set reporting numbers
formats
• Set page margins,
paper size and
orientation
Row Definitions
Row Definitions
• The main structure of the report that will print
• Row code used for formulas and tracking of the lines
• Description is the label for the row and prints on the report
• Format code controls formulas, title location, page breaks, underscores, print lines, sorting, and remarks
• Related rows works with the format coding
• Format override controls how the amounts can be displayed on a single row differently from the rest of the report
• Normal Balance will reverse the sign on an account balance
• Print control is an override of when to print or to suppress detail
• Column restriction allows you to dictate where in the columns a row will display
• Row modifier sets the period, beginning balance, YTD balance different from column layout. Careful on this!
Conflicting codes can cause errors.
• Link to Financial dimensions is where you build the account numbers to match the row descriptions
• Link to external Excel worksheet for outside of GP financial information
Row Definitions
• Right click on a row to get
options
Row Definitions
• Manage Dimension Value Sets
• Multiple items can be placed
into a Value set
• Easily maintain complicated
accounts structures for a row in
one place, other then updating
multiple reports
Financial Dimension windows
• When you run out of room
entering accounts in, use the
down arrow to get a new row
• This also works in the row
definition window, or use the
right click to insert
System function – built in validation
• Will error when trying to save
any row, column or tree and
show red circle with white ! In
the building block grid
• Takes you to the error to correct
System tip!
• You can freeze the rows with the Freeze Vertical to lock the description for
reviewing the Financials Dimensions when they get large
• You can do this in the tree or columns too
Column Definitions
• Use to structure
how the amounts
will be displayed in
the columns
Column Definitions
• Headers can be
easily formatted
• There are prebuilt
formats to use
• Fonts, styles, size,
background colors
are easily done
from the menu
Column Definitions
• Column type defines what the column will
show, such as description, Financial
Dimensions, Budget, worksheet or
calculation
• Book Code/Attribute Category this will vary
by the column type selected
Column Definitions
• Fiscal year allows you to define which years
are used
• Period can be setup to use the period
selected to generate, a formula of that or a
hardcoded period
• Periods covered is the period, YTD or BB of
those
Column Definitions
• Formula is used to calculate columns to figure
percentages or total columns together from worksheets
• Column width to set a fixed width
• Extra spaces before column
Column Definitions
• Format/Currency override
sets the structure for that
column . Row format will
trump this.
• Print control will suppress,
not print, change signs and
wrap text if desired. There
are also conditions that can
be placed such as, not to
print if after the period
selected
Column Definitions
• Column restrictions
controls the kind of
amounts brought in, for
example only debit
items
Column Definitions
• Reporting Unit can be used to have
the accounts shown in that column
for a specific unit in the tree, or
branch . Can be for comparison of
unit to unit auditing
• Dimension filtering can further
define an account number to show,
say Van line versus own authority in
a column comparison, not row
Column Definitions
• Attribute filter is for very
detailed reporting of the
transactions being reported
on in the financial dimension
Column Definitions
• Start Date and End Date can be
used to do daily reporting for a
weekly review of certain accounts
• You can select 1 ,2, 3, 4, etc to be the
1st day of the reporting period
selected
• Justification for alignment specific
to a column
Reporting Tree
• Sets up the companies
that will be reported on
with the row and
column dimensions
• Can be broken out by
the account segments,
such as branch
Reporting Tree
• The Unit Name, Unit Description, Tree definition and Tree
definitions name can be used in the headers of the reports
• Dimensions allow for the main control of the reports generated,
such as by company
• Row definition can be set so that a row can only use the tree
assigned to it
• Worksheet link, path, name are tied to if using an Excel
worksheet outside of the GL
• Page options allows for a unit to not print
Reporting Tree
• Unit Security can see assigned to users
or groups to control who can have
access to view the report once
generated
• This is limited to those setup in Security
and is tied to a windows authenticated
user
Reporting Tree
• Additional text can be for
things such as “New branch”
• Can be up to 255 characters
• There are a total of 10 text
boxes per unit
• Can be included in the
header/footer of the report
Reporting Tree
• Mark the use row definition from
reporting tree to control the format
of the report
System How to’s
• You can make new folders in all
areas but security
• Right click and new folder
• If on an item with a name, you can
rename, delete, move, open and
see what it is associated to
System How to’s
• Clicking in the new button allows for
creation of new items in the list
Tools
• Protect – for putting
password on a report or
building block. Makes them
read only for other users.
• Report queue status is the
window that opens when you
generate a report
• Report wizard can be used
to automate creating a new
report
Tools
• Import default reports – if you did not load in
the default reports
• Source System Information – gives an update
of data provider coneection
• Registration – where the keys are stored for
your company
Tools
• Missing account analysis
is used to find accounts
not in a report that is in the
GL
• One issue with the report
is that it does not use 1010-61001000-00 to check.
It checks by segment only.
if company segment has
10, 20 , 30 etc or branch,
etc.
• Makes report challenging
to use for this reason.
Tools
• Checked out items allows you to
see who has a report checked
out
• Gives the options to undo the
checkout and open the report for
others to modify, if needed
• Great for when someone goes
on vacation or is out sick!
Tools
• Refresh cached financial data
can help when the reports are
bringing strange numbers back
between testing of reports
• Connection is to verify the
current connection path to the
server
Tools
• Report Library permissions
• Set the security for the folders
under the Library
• Control if they can view, edit,
create or delete
Tools
• Options!
• Mark Use Management Reporter
Report Viewer as default viewer to
stop the webviewer
• Select your default Library and file
locations
Company
• Company> Companies
to see what companies
have been setup for
reporting
• Good for verifying
multiple database
company structures
• Also to allow for
switching of companies
Company
• Company> Building Block
Groups
• Make a new group for
separate reports
• Import reports from others
• Export reports for backups or
to share
Report Schedules
• Automate when reports
will be ran
• Can be individual reports
or a report group
Report Groups
• Create a group
to put reports
in for
automated
report
scheduling
Security
• Create, modify & delete
users
• Uses Windows
Authenticated users
• Define the role they will
have
• Can make them part of a
group
• Control access to which
companies they can use
Report Library
• This is managed in the
report viewer
• After being created, they
can be used in the Report
Designer
• You can control
permission here too
Report Viewer
• Right click on a report for options of what
you can do
• One of them is show versions
Report Viewer
• Show versions is a history
running of the report
Charts & Comments
Report Viewer
• Drill down to GP
• Export to Excel
• Insert external files into
Library folders
System help
• Report Designer opens, but when you run a report, it never
displays
• Restart the services for Management Reporter
Modifying the long date
• Right-click on the time/date
on your desktop.
• Select “Change date and
time settings…”
• Click on “Change date and
time …”
• Then select “Change
calendar settings” Now the
“Long date” in Management
• Reporter will return only the
month, date, and year and
not the day of the week.
Questions???