2014 Redrock Software Conference
Tracking Resources and
Materials
Keegan Johnson
Redrock Software
2014 Redrock Software Conference
What are Resources?
• Resources are items that may be checked in and
out of your Center(s) and lent to students. The
borrowing these resources at your center(s) can
be tracked, recorded, and the data collected can
be displayed through Reports. Your center(s) may
have available textbooks, calculators, laptops,
even tablets or iPads that students may utilize
during their visit.
2014 Redrock Software Conference
Overview
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Creating Resources
Resource Setting
Search Resources
Checking Resources In/Out
Reserving Resources
Emailing
Report on Resources
2014 Redrock Software Conference
Creating Resources
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Barcode
Type
Title
Description
Key Words
Max days or time out
Always Available
*ex.100 towels
2014 Redrock Software Conference
Resources Settings
• Log Resource Box
• Allow User to Log Resources in and out
• Allow User to view logged out items on
log listing
• Allow Users to Manage Resources
• Types
2014 Redrock Software Conference
Search Resources
• Resources Listing
• Search from Trac Navigation
– Enter Titles, barcodes, or keywords
– Use Quick Search Options such as the wildcard “@”
2014 Redrock Software Conference
Search Resources
• The List Options offers a simple Search or Power
Search
• Search by Barcode, Type, Description, Availability,
and more.
2014 Redrock Software Conference
Where do you check out Resources?
• From the Log Resource Box
– Will appear on the top of any page
– Admin, Consultants, Staff, and Students can
have access to find a resource to check in/out or
reserve in item.
– Barcode, Keyword, or Student ID can be used
2014 Redrock Software Conference
Where do you check out Resources?
• From the Resource Listing
– Quick Icon to use are the Arrow on the right
– Clicking on the Names of the resource will
display additional options.
2014 Redrock Software Conference
Where do you check out Resources?
• From the Student Log Listing
– Click on “Check resource out to Student?”
2014 Redrock Software Conference
Reserving a Resource as a Staff…
• You can reserve an item for future use by
disallowing the item to be checked out to any
other student other than the student selected.
2014 Redrock Software Conference
Reserving a Resource as a Student…
• From a Students account they can search and reserve an
item.
• From a Kiosk Mode enter the Resource barcode, keyword,
title, or your student ID
2014 Redrock Software Conference
Emails on Items
• EmailOverdue(Advanced)
• ResoverDue(Advanced)
• Resoverlist(Advanced)
2014 Redrock Software Conference
Report on Resources
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Material Usage Report
– The Report displays the materials that have been
checked out over the assigned date range. First organized
by resource type, the resources are listed with their
usage over the date range: date/time checked out,
date/time returned, student name.
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Material
Usage Total
Time by? Report
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Reserved
Resource List