Room Manager
Intuitive door panels for modern conference rooms
“ We have spent a lot of time thinking about the complex things
so you don’t have to!”
Richard Glückman (CEO Evoko)
The problem
■
Everyone has experienced the frustration that can arise
around booking meetings. The Cause?

Doublebookings
Two different groups claim the room at the same time

Interrupted meetings
People knock on the door & wonder “how long you are going to be?”

Missing Overview
Difficulties finding an unoccupied room for instant spontaneous
meetings

Inefficient resource usage
Meeting rooms are booked but not used. Some equipment is defect
The solution
■
… The Evoko Room Manager prevents missunderstandings
and helps to optimize the resource usage

Touch-sensitive screens
Placed outside of the meeting room beside the door room show
whether the room is free or occupied

LED illumination as supporting instrument
green & red backlight elements can be seen even at a distance
The display
■
Capture basic information at a glance

Basic information is automatically displayed on the screen,
including starting and ending times, the remaining duration
of the meeting, the topic of the meeting,
who has booked the room
and equipment status.
The conection
■
Connection via Exchange Server / IBM Domino

The units synchronize with MS Exchange / Office 365 / Google
Apps for Business to always show the latest information both at
the room and in the calendar on the server.
IBM Domino / Lotus Notes is supported, too.
The booking process
■
… On the display


Book directly with the clear menus on the screen.

The screen can refer you to another room
that is free,if this room is occupied
You can also obtain an overview of meetings,
make your own bookings and cancellations,
and easily extend a meeting that is in progress
The booking process
■
… at your computer

Book your meetings as usual on you computer and use your
calendar / Email-System

Easy booking direct via outlook invitation function.
No extra server and no hidden costs!
The booking process
■
… via mobile device

Book a meeting with mobile devices like Smartphone / Tablet
connected to the server network via Google Apps for Business.

Evoko room manager enables to book
away on business due to
automatically synchronisation
to the local enterprise server
The evaluation
■

Meeting Intelligence

Find out how much, when &
by whom your rooms are used

Identify bottle necks in different
room types & available equipment
Gather valuable statistics to optimize the use of company
resources and change the meeting culture to save
considerable amounts of money.
Learn more about the organizations
meeting culture and how to
make it more efficient
The product advantages
■
In fact its all about convenience…
 Ready to install out of the box –
4. Easy
to
manage
everything you need is provided
by single supplier and in one
package
 No extra server costs
3. Easy
to use
EVOKOs
easy
concept
1. Easy
to buy
 No license or subscription fee
 No objections from the IT
department (secure solution
with minimal infringement
to the IT environment)
2. Easy
to
install
The product advantages
■
In fact its all about convenience…
 Mount the units on wall or glass
(both mounting kits are included in
the box)
1. Easy
to buy
 PoE allows for single cable
installation
 No extra server needed
4. Easy
to
manage
EVOKOs
easy
concept
3. Easy
to use
2. Easy
to
install
 No heavy programm.
Use the Evoko Control Panel to
configure the units – just as easy as
adding a new user to the company
network
The product advantages
■
In fact its all about convenience…
 No new software to learn. Book
2. Easy
to
install
the same way as you always
have on your computer,
smartphone or tablet.
 Smart and intuitive touch1. Easy
to buy
EVOKOs
easy
concept
4. Easy
to
manage
3. Easy
to use
sensitive screens. Only one-two
touches for all commands – no
instructions or training needed.
The product advantages
■
In fact its all about convenience…
 Remote Management – use a
2. Easy
to
install
1. Easy
to buy
EVOKOs
easy
concept
centralized computer to:
3. Easy
to use
•
Upgrade:
Install new software on
units
•
Update:
Change settings on units
•
Monitor:
See if any unit has lost its
connection
 No extra server or software
means a minimal infringement on
the IT environment
4. Easy
to
manage
 Complete solution with full
support and warranties from one
provider
The product advantages
■
In fact its all about convenience…

Product out of the box leads into an manageable amount
of effort & costs


Easy setup and installation according to Evoko software package
Intuitive booking process and prospects and the opportunity
to report problems and statistics
The product advantages
Great market references:
Evoko Room Manager has a great value offer compared to the
competitors. The Simplicity Concept enables Evoko to have a
feature rich product without adding complexity.
Evoko
Room
Manager
Control,
Facility &
Visitor
Management
Systems
Meeting
Room
Managers
Tablet &
Web
based
Solutions
Features
Features
■
Control,
Facility &
Visitor
Management
Systems
Evoko
Room
Manager
Meeting
Room
Managers
N.B. Cost excluding
installation time which on
average is c. 1 hour more
than an Evoko Room
Manager
Price
Tablet &
Web
basierte
Lösungen
Complexity