A short time ago in a district close,
close to you…
STAAR WARS
Welcome to Jedi Training
Why is this necessary?
TRAINING REQUIREMENTS
All district and campus personnel who participate in statemandated testing or handle secure test materials must meet
eligibility requirements, be trained, and sign an oath.
Testing personnel are required to receive annual training in test
security and administration procedures and are responsible for
complying with state assessment requirements.
TRAINING REQUIREMENTS
Optional Web-based Test Administrator Training Modules are available: Active
Monitoring; Distribution of Test Materials; and Proper Handling of Secure Materials
RECOMMENDED for ALL; Required for NEW teachers (new to teaching or new
to state)
http://www.texasassessment.com/administrators/training/
HTTP://WWW.TEXASASSESSMENT.COM/ADMI
NISTRATORS/TRAINING
• NEW THIS YEAR: To enhance required training…All new testing
personnel (that will participate in grades 3-12 testing) will be
required to view all three modules by March 24, 2016.
• Each module takes approximately 10-20 minutes.
• All new teachers (1ST year to teacher or new to Texas) will
complete the three training modules.
• Campus Principals may require all staff to complete modules.
ROLES & RESPONSIBILITIES
Principal:
•
ENSURE that campus testing personnel are trained in test security and
confidentiality, as well as test administration procedures, in accordance
with TEA,
•
ENSURE that any violation of the state’s security or confidentiality
procedures is reported to the DTC.
•
ENSURE that security and confidentiality of test materials are maintained
on while on campus.
•
VERIFY that campus is properly monitoring test sessions (actively
monitoring, seating charts, announcing time left to test)
•
VERIFY that campus is following procedures for handling secure materials
(Control form, locked secure area, limited access)
.
•
ROLES & RESPONSIBILITIES
Campus Testing Coordinator:
•
CONDUCT campus trainings that address procedures for test administrators to
follow before, during and after testing.
•
ENSURE procedures are in place for the storing, distribution and
tracking of secure materials
•
ENSURE procedures are in place to monitor test administrators during
test administrations
•
ACCOUNT for all secure materials
•
ENSURE procedures are in place to retain test administration
documentation (5 years)
•
REPORT any suspected violation of test security or confidentiality to
DTC and the principal.
ROLES & RESPONSIBILITIES
Test Administrator:
•
ATTEND required trainings
•
READ all appropriate manuals
•
MAINTAIN security of materials until return to coordinator
•
PREAPRE and DISTRIBUTE test materials in the classroom
•
IMPLEMENT the test administration processes and procedures stated in
the manual and campus trainings
•
MONITOR and MAINTAIN test security (active monitoring)
•
PREPARE test materials for return to the campus coordinator
•
REPORT any suspected violation of test security or
confidentiality to CTC and the principal.
ROLES & RESPONSIBILITIES
Hall Monitor or Restroom Monitors:
• ATTEND required trainings
• READ all appropriate manuals
• IMPLEMENT the test administration processes and
procedures stated in the manual and campus trainings
• MONITOR and MAINTAIN test security by ACTIVELY
MONITORING(only certified testing personnel should be in
testing areas, avoid distracting activities)
• REPORT any suspected violation of test security or
confidentiality to DTC and the principal.
ROLES & RESPONSIBILITIES
Relievers:
•
ATTEND required trainings
•
READ all appropriate manuals
•
IMPLEMENT the test administration processes and procedures
stated in the manual and campus trainings
•
MONITOR and MAINTAIN test security (only certified testing
personnel should be in testing areas, avoid distracting activities)
•
Do not collect test materials from students (wait for the test
administrator to return)
• REPORT any suspected violation of test security or
confidentiality to CTC and the principal.
READ YOUR MANUAL(s)
It’s the Law!
Texas Education Code (TEC)
Sec. 39.0301. SECURITY IN ADMINISTRATION OF ASSESSMENT
INSTRUMENTS.
(a) The commissioner:
(1) shall establish procedures for the administration of
assessment instruments adopted or developed under Section
39.023, including procedures designed to ensure the security of the
assessment instruments;
It’s the Law!
Texas Administrative Code (TAC)
Title 19.
Education
Chapter 101.
Assessment
Subchapter CC. Commissioner’s Rules
Division 3.
Security of Assessments, Required Test
Administration Procedures and Training
Activities
§101.3031. Required Test Administration Procedures and
Training Activities to Ensure Validity, Reliability,
and Security of Assessments.
§101.3031(b)(2). Test Security Supplement
Student Assessment Division
Texas Education Agency
TEST SECURITY
• Accounting for all secure materials and confidential student
information before, during, and after each administration
• Ensure that only individuals permitted to have access to these
materials and information are district personnel who meet the
requirements, have been trained, and have signed the
appropriate oath.
• Implement controls to ensure the proper storage and accurate
tracking of secure materials through each state of the
administration
• Documents used to account for materials should be completed
accurately and carefully maintained in a location that would
prevent them from being compromised
CONFIDENTIALITY REQUIREMENTS
Maintaining the confidentiality of the
assessment program involves protecting
the contents of all secure test materials,
including test booklets, online
assessments, student authorizations,
completed answer documents, and
TELPAS holistically rated components
MATERIALS SECURITY
Secure Storage Areas Coordinators
are required to place all secure
materials in limited-access locked
storage when not in use.
Test administrators must sign out for
materials and keep them secure
until returning them to the testing
coodinator.
CONFIDENTIALITY
• No person may view, reveal, or discuss the contents of a test
booklet or online assessment before, during, or AFTER a test
administration unless specifically authorized to do so…
• No person may review or discuss student responses or solicit
information from students about test questions before, during, or
AFTER a test administration.
• No person may duplicate, print, record, write notes about, or
capture any portion of a secure assessment instrument (including
compositions)
• Only students may respond to test questions, perform
calculations, and create rough drafts to written responses
CONFIDENTIALITY
• TA who have permission to view secure materials in order to
provide an approved accommodation must be reminded that they
are viewing secure content, and that responding to test questions,
recording the information they see, scoring the test, or discussing
the contents of the test at any time is strictly prohibited. As a
reminder, these individuals must sign an additional section of the
oath (STAAR ALT 2 TA require more interaction with materials that
typically permitted).
Penalties for Violation of Security and
Confidentiality of Assessments
A person who engages in conduct prohibited by the Test Security
Supplement and in other test administration materials may be subject
to the following penalties:
–
placement of restrictions on the issuance, renewal, or
holding of a Texas teacher certificate;
–
issuance of an inscribed or non-inscribed reprimand;
–
suspension of a Texas teacher certificate for a set term; or
–
revocation or cancellation of a Texas teacher certificate.
Student Assessment Division
Texas Education Agency
Test Security
Penalties for Violation of Security and
Confidentiality of Assessments
Release or disclosure of confidential test content is a Class C
misdemeanor and could result in criminal prosecution under TEC
§39.0303, Section 552.352 of the Texas Government Code, and
section 37.10 of the Texas Penal Code.
Any irregularities in test security or confidentiality may result in the
invalidation of student results.
Student Assessment Division
Texas Education Agency
Testing Irregularities
Conduct that departs from the test administration procedures as
established in the test administration materials is considered a testing
irregularity.
Testing irregularities are viewed by TEA as falling into one of two
categories:
PROCEDURAL
Student Assessment Division
Texas Education Agency
SERIOUS
Testing Irregularities
Serious Irregularities
- constitute severe violations of test security or confidentiality
- must be investigated by the district coordinator immediately
- require a district to call or email TEA immediately to inform test
security of the incident
- can result in the individual(s) responsible being referred to the
TEA Educator Certification and Standards Division for
consideration of disciplinary action
Student Assessment Division
Texas Education Agency
Testing Irregularities
Serious Irregularities
Conduct that constitutes a serious testing irregularity may include, but
is not limited to, the following:
- changing or altering an examinee’s response or answer to a
secure test item;
- providing, suggesting, or indicating a test question response;
- aiding or assisting an examinee with a response or an answer
to a secure test question;
- identifying incorrect responses for examinees;
Student Assessment Division
Texas Education Agency
Testing Irregularities
Serious Irregularities
- solving questions in the test or scoring an examinee’s test;
- duplicating, recording, or electronically capturing confidential
test content unless specifically authorized to do so;
- viewing a test before, during, or after an assessment unless
specifically authorized to do so;
- disclosing the contents of any portion of a secure test;
Testing Irregularities
Serious Irregularities
- Falsifying TELPAS holistic ratings or writing samples
- Using answer sheets or notes that contain answers to complete
TELPAS calibration activities
- Receiving or providing answers to student profiles during
TELPAS calibration activities
Testing Irregularities
Serious Irregularities
- failing to report to an appropriate authority that an individual
engaged in any of the events listed above;
- fraudulently exempting or preventing a student from
participating in the administration of a required state
assessment; or
- encouraging or assisting an individual to engage in the conduct
described above.
Student Assessment Division
Texas Education Agency
Testing Irregularities
Procedural Irregularities
- reflect minor errors or deviations in testing procedures
- do not represent severe breaches in security or confidentiality
- do not require a call to TEA unless guidance is needed by the
district
- do not require supporting documentation
PROCEDURAL VIOLATIONS
• Eligibility Errors
• Eligible students not tested
• Ineligible students tested
• IEP Issues
• Student was provided an unapproved or undocumented accommodation or
was not provided a prescribed accommodation
• Administered the wrong test
• Improper Accounting for Secure Materials
• Secure materials were not returned, checked in, and accounted for at the
end of each testing day
• Answer document(s), test booklet(s), or other secure materials were lost or
misplaced
PROCEDURAL VIOLATIONS
Monitoring Error
•
TA did not verify that a student recorded his or her responses and
accepted a blank answer document.
•
TA left a room unattended when students or secure materials were present or
when secure online tests were open and visible.
•
Secure materials were left unattended, or secure tests were left open and
visible, during a lunch break, short break, or restroom break.
•
Testing personnel did not monitor students during a lunch break.
•
TA did not ensure that students worked independently during testing.
•
Students were not prevented from using cell phones or other electronic devices
to take pictures, share posts, or send messages.
•
Student was allowed to remove secure materials from the testing area.
PROCEDURAL VIOLATIONS
Other Procedural Errors
•
TA failed to issue the correct materials or students were provided nonallowable
materials
•
Testing personnel who were not properly trained were allowed to administer
tests or handle secure materials.
•
A student was permitted to test beyond the allowed time limit OR was not
provided the full time allotment to complete a STAAR assessment.
• A TA failed to use the test administration materials or failed to read aloud the
bolded, scripted test administration directions verbatim as outlined in the TA
materials.
•
A student was provided an unallowable accommodation.
•
A TELPAS writing collection was not submitted in accordance with required
assembly criteria.
STUDENT CHEATING
• If a district determines that a student is involved in a cheating
incident, either by providing or receiving assistance, the district is
required to invalidate the student’s test.
• The district should contact TEA immediately if a student electronically
captures (e.g., cell phone picture) any portion of a test or an answer
document.
• Any disciplinary actions taken locally against a student for cheating
must be reported to TEA using the
Locally Determined Disciplinary
Action (LDDA) online form
Tips to Avoid the Most Common Testing Irregularities
–
–
–
–
–
–
Ensure that test administrators have accurate
testing rosters that include updated information
about accommodations
Create accurate seating charts
Announce the time left to test in one hour intervals
Verify that students have recorded their responses
on the answer document or in the online form
Ensure that principals, campus coordinators, and
other staff are available to support test
administrators and to monitor testing
Account for all test materials immediately upon
materials check-in
The test administrator notices that a
student did not transfer a few of his
answers from his test booklet to his
answer document, so the test
administrator did it for him.
SERIOUS
In an attempt to better prepare her students for the
English II EOC next year, the test administrator
wrote down the writing prompts and short answer
questions she saw on the test. She thought she
might be able to use them in class.
Several test administrators were in the teacher’s lounge
the day after the English I EOC. They were discussing
the writing prompts they saw the day before and what
they saw several students write.
During a restroom break, student A and student
B begin talking about the test. The restroom
monitors sitting a few feet away did not stop the
conversation.
A test administrator, anxious to
get all of his testing materials
turned in, forgot to check Sue
Bob’s answer document when he
collected it. The Testing
Coordinator discovered that the
A test administrator asked
answer document was turned in
one of her bright students to
blank.
help her organize her testing
materials after everyone was
finished. The student
alphabetized the answer
A test administrator failed to
documents and put the test
provide the students in her
booklets in numerical order.
small group their approved
PROCEDURAL
accommodations.
ACTIVE MONITORING
• http://www.texasassessment.com/administrators/training/
• New Teachers: View this module by March 24, 2016
• Print the certificate and turn it in to your CTC (per District
requirements)
• The module takes approximately 15-20 minutes
• Recommended for all teachers to review
ACTIVE MONITORING HIGHLIGHTS
•
Giving the right answer document and test booklet to the right
student
•
Moving around the room to ensure that each student is
working independently.
•
Also applies to monitoring during breaks (lunch, restroom,
nurse, relocation, etc.)
•
Being aware of students that may be attempting to cheat
•
Contact the Campus Test Coordinator if you suspect cheating or
cheating has occurred.
ACTIVE MONITORING HIGHLIGHTS
•
Checking each answer document as students finish to ensure
that the student has marked his/her answers on the answer
document. (Do not accept blank answer documents)
•
Remind students of the time left to test in one-hour intervals.
•
Making sure students do not have access to materials that are
not allowed on an exam.
•
Making sure students have access to those materials that are
allowed on the exam (Calculators, dictionary, accommodations,
etc.)
ACTIVE MONITORING HIGHLIGHTS
•
•
•
•
•
•
•
When sitting—sit at a level higher than students if
possible, sit where you are able to see all students
Ensure that students are working independently
Ensure that students are working in the correct part of the
answer document and test booklet
Ask for clarification or help if needed from the testing
coordinator
Students must remain seated (Do not allow them to bring
you materials)
Students are not talking to each other during testing
STAAR: you are reminding students during the allowed
time intervals
NON-MONITORING RELATED ACTIVITIES
(INCLUDES HALL MONITORS)
• Reading/drawing/puzzles
• Grading papers
• Checking email
• Texting
• Using smart devices
Everything on walls are covered
LCD Projector is ON
(done by room’s owner)
Phone is off the hook
Nothing is under the desk
(done by room’s owner)
Computer is ON
Computer Screensaver is disabled
All other programs are closed on computer
Countdown link is ready and set to 4 HOURS
http://www.online-stopwatch.com/large-stopwatch/
Board is erased or covered
(done by room’s owner)
Write START TIME and
STOP TIME on the board
TEST READY ROOM
Students arrival
Only allow entrance to those on your roster
Belongings (including food and drinks) in the
front of the room
Electronics & Attendance
Every student MUST sign off on the
electronics log
Collect each electronic device/ put a sticky
note with student’s name on each device
Ready to begin
Send materials to late arrival
Post seating chart and “Testing Do not
Disturb” sign on the door
Start and
Stop Times
(inc.
Lunch/Nurse
/ Relocation)
NEW: Time
student took
to test and
break times
Seating
Chart
Seating
assignments
(front and
back)
Requirement
s
Will be
kept for 5
years
Names of ALL
students
(absent and
late students
documented)
Times
and
names of
relievers
in the
room
44
Directions
TIME
Monitoring
• Read them word for word
• Honor statement is required to be read;
students are not required to sign it
• Begins after you say, “You may now begin.”
• Start timer on computer
• Document start time on board and seating
chart
• Move around the room
• Do not sit where you can not see every
student
• Do not sit for long periods of time
STAAR: Time Limit Policies
and Procedures
•
Breaks INCLUDED in the •
4 (or 5) hour time limit •
(documented 3-8)
•
Water
Bathroom
Snack
Short physical or mental break
Breaks NOT INCLUDED
in the 4 (or 5) hour time
limit
* Start and stop time
must be documented on
seating chart
Lunch
Emergency situations
Medical breaks (medicine)
Moving to overflow
•
•
•
•
STAAR: Time Limit Policies
and Procedures
Reminders
• You may periodically
remind students to
mark answers on their
answer document.
• It is a good idea to
remind them about
marking answers after
reminding them about
time left.
Reminders of
TIME
• 3 hours remaining
• 2 hours remaining
• 1 hour remaining
• 30 minutes remaining
• 15 minutes remaining
• 5 minutes remaining
• 1 minute remaining
Time is UP
• Say, “Time is up, put
your pencil down.”
• Students MAY NOT
record answers after
time is up
• Collect materials
immediately
• Record the stop time
on the seating chart
15 MINUTE MARK
• The test administrator MUST notifiy the CTC and/or
campus principal if a student reaches the 15 minute mark
and has not recorded answers on the answer document.
• The CTC and/or principal will remind the student that
only the answers marked on the answer document will
be scored and that all answers must be marked before
the time ends.
• The test administrator should have been reminding the
student/room at the one hour intervals.
DISTRIBUTION OF TEST MATERIALS
• http://www.texasassessment.com/administrators/training/
• New teachers must view this module by March 24, 2016
• Print the certificate and turn it in to your CTC (per District
requirements)
• The module takes approximately 10-15 minutes
• Recommended for all teachers to review
Room needs to be quiet and ready
before you pass out materials….
set the tone.
Pass out allowed materials for all students
(Dictionary, Calculators, charts, etc)
IF possible, have these already on the desks
Pass out answer document
Tell students: NO BUBBLING on the answer
document.
Tell students: Check name and birthday (Contact
Holt if wrong)
Pass out test booklets
(each student’s name will be on the
back)
These are allowed for any student but should NOT be given to every
student unless requested. You are not allowed to have them on every
desk… “Would anyone like a highlighter?”
Scratch
paper
Test
directions
translated
Gentle
reminders
to stay on
task
Colored
overlays
Place
markers
Highlighters
ALLOWABLE
PROCEDURES
& MATERIALS
Individual or
Small Group
Administration
PROPER HANDLING OF SECURE MATERIALS
• http://www.texasassessment.com/administrators/training/
• New teachers must view this module by March 24, 2016
• Print the certificate and turn it in to your CTC (per District
requirements)
• The module takes approximately 10-15 minutes
• Recommended for all teachers to review
Student
is
finished
• Go to the student’s desk to collect materials
• Scan the answer document to make sure the multiple choice
sections, compositions and short answer sections are complete
• Collect materials (scratch paper
/charts/dictionaries/calculators/pencils, etc.)
• Mark the score code (S) and bubble in the date (STAAR EOC)
• Bubble in other required data (3-8 time to test; breaks) (Out
of State)
• Student may read a book or put head down on desk
Blank Answer Document
• If there is still time, you will say, “You have not recorded your
answers on the answer document. Please go back and mark
your answers on it now.”
• If the student refuses, do not collect and contact Holt
• If time is up, you will need to collect the answer document and
document that the student did not answer the questions before
the time was up.
PROPER HANDLING OF MATERIALS
1.
Accurately completing documents to account for secure materials (material control
form)
2.
Completing seating charts for all test sessions
3.
Placing test booklets and answer documents in limited-access (testing coordinator
access) locked storage when not in use
4.
Collecting and destroying immediately after each test administration any charts or
reference materials students have written on and any scratch* or graph paper* used
during an assessment
5.
Ensuring when testing has concluded that all secure materials have been accounted
for and returned to the campus coordinator.
Test administrators
•
You need to collect the materials and turn them in—CTC will destroy the used
materials
Relievers in the Room
•
•
•
•
Only the Test administrator should collect testing
materials from a finished student.
Relievers should tell finished students to wait for the
test administrator to return.
If there is a situation in which a reliever MUST collect
the materials, then the reliever is to INITIAL next to the
student’s or students’ name(s) on the seating chart.
FOR DOCUMENTATION PURPOSE,S WE MUST KNOW
WHO COLLECTED EACH STUDENT’S ANSWER
DOCUMENT.
PRIOR TO DAY OF TESTING
Come to Testing Office and fill
out your seating chart.
Morning of
Testing
Keep the materials
SECURE and with you at
all times
Have your Test
Administrator Manual
REPORT to the testing room
Time:
COUNT answer
documents and test
booklets
SIGN OFF on the
Materials control
form—make sure
numbers match
Be FAMILAR with the
day’s test (directions,
materials needed, etc.)
CONTACT YOUR CAMPUS TESTING
COORDINATOR IF YOU BELIEVE SOMETHING IS
WRONG OR IF YOU HAVE A QUESTION…
ALWAYS ASK BEFORE YOU DO SOMETHING
YOU CAN’T UNDO!!!
• Every role is important on testing days
• LOOK for ANSWERS in your manual
• ASK QUESTIONS if you are not sure
OATHS