SHARE Special Project Cash Management Remediation Requesting Agency: Ricky Bejarano SHARE: David Holmes State Controller DFA Financial Control Division SHARE Systems Manager 1 SHARE Special Project Cash Management Remediation The SSP Cash Management Remediation is requesting certification for the Phase II Implementation Project Justification: Statewide cash balances haven’t been fully reconciled since the inception of SHARE in July of 2006 Monthly reconciliation of general ledger cash accounts to bank activity is required by Section 6-5-2.1.J NMSA 1978 Full, accurate and timely statewide cash reconciliation is essential to all State agencies. Without it: Fraud, corruption and theft may go undetected Bank overdrafts may occur General Ledger cash balances are unreliable 2 SHARE Special Project Cash Management Remediation Project Objectives: Improve financial data processing functionality and system integration Reduce reliance on manual processes and system customizations Implement Treasury functionality not currently deployed in SHARE Preparation for the planned SHARE Financials upgrade 3 SHARE Special Project Cash Management Remediation Key Updates: Emergency Loan approved by State Board of Finance September 18, 2012 Cash Management Plan and Business Processes (Phase 0) deliverable published October 12, 2012 Loan proceeds will fund Phase II of the project Available on DFA’s website at: http://www.nmdfa.state.nm.us/Cash_Control.aspx DoIT Contract with Deloitte Consulting, LLP executed October 23, 2012 Phase I scheduled to be completed November 30, 2012 Planned Implementation date is February 1, 2013 Phase II scheduled to be completed March 15, 2013 4 SHARE Special Project Cash Management Remediation Changes Requested for Certification: Expand scope to include Implementation activities Increase project budget to fund Phase II (Build, Test, Deploy/Deliver, and Operate/Support) Revise project schedule due to contracting delays 5 SHARE Special Project Cash Management Remediation Updated Timeline for Cash Management Remediation project: 6 SHARE Special Project Cash Management Remediation CASH MANAGEMENT REMEDIATION BUDGET Major Project Deliverable and Performance Measure Budget Define Business Requirements. Determine project goals and deliverables, Begin development of Project Management Plan. Perform software functionality assessment. Prepare and conduct workshops. $20,000.00 Completion of Project Management Plan and Project Schedule. Define requirements, fit-gap, and business processes. Functional and technical design. $126,000.00 PMP updates, Project Schedule updates, Project Reporting Due Date(s) Project Phase Various Initiation- received PCC certification 8/22/12 Nov. 30, 2012 Planning- received PCC certification 8/22/12 $40,000.00 Mar. 15, 2013 Implementation Configuration/reports. Unit and integration testing. Training. UAT and regression testing. $180,000.00 Feb. 1, 2013 Implementation Perform Knowledge Transfer, Create Job Aids, Develop resolution approach remediation, Go-Live $120,000.00 Feb. 1, 2013 Implementation DoIT Closure Report and Lessons Learned Post Mortem, PostImplementation Support Total $60,000.00 Mar. 15, 2013 Closeout $546,000.00 7 SHARE Special Project Cash Management Remediation Q&A 8