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Ben Hatch – Product Evangelist
Carolyn Kane – Product Evangelist
Digital Signatures
or
Electronic Signatures
Signature
Identification
Document alteration happens….
“Attorneys for Jamie McCourt accused Frank McCourt of altering three
copies of an agreement signed by Jamie McCourt which give her an equal
stake in the Los Angeles Dodgers.”
“Correction fluid was used to alter at least a dozen worksheets
produced by a panel that helps set property values in Cuyahoga
County...”
“Internal company documents revealed that Pfizer unlawfully removed,
altered, and changed published study findings that revealed unfavorable
results in at least 16 study reports.”
Reduce document alteration by:
•
Restricting document annotation
•
Ensuring alteration rights reflect current
policies
•
Storing business-critical documents as
unalterable documents
Document Alteration
Where’s the proof?
Digital Signatures
Allows users to digitally sign
OnBase documents using
digital certificates to ensure
authenticity and integrity
PRODUCTVIEW
Prove Document Unaltered
Sign any file type in OnBase
How Digital Signatures Works
0111001010111010001
1000110001010111011
953452438426483244621
0100000101111010110
1010101000100101110
953452438426483244621
354181521543453842284
1110101011100011010
&
0010110001101010100
1111101010110100110
1435481354848
1010110111011010111
0110101001011110011
354181521543453842284
=
354181521543453842284
354181521543453842284
869156262475329145963
≠
869156262475329145963
354181521543453842284
Digital Signatures Access
Right-Click
Option
OnBase Client Menu
OnBase
Toolbar
Who Could Use
Digital Signatures?
Legal
Contracts
Agreements
Work Orders
Master Service
Agreement Forms
Subcontractor
Agreements
Legal
Accounts Receivable
Batch Signing
Workflow Action
Workflow Action
Human Resources
Folder Signing
Benefits
Securely sign documents
Guarantee document unaltered
Increase signing efficiency
Route based on signature
Uses x.509 Certificates
Flexibility
Or Be Your Own Certificate Authority
Digital Certificate Considerations
Form of Identification
Issued by Certificate Authority
Ensure Validity
Within Acceptable Time-Period
PRODUCTVIEW
Signature Pad Interface
Electronically captures signatures,
allowing users to securely sign
documents in OnBase.
Sign an Image Document
Sign an E-Form
Functionality
Provides an electronic representation of a
physical signature
Permanently burned on the document
Apply multiple signatures to a document
“Locks” E-Forms to ensure that they are not
altered after signing
PRODUCTVIEW
How Signature Pad Interface
Works
Image Document
or E-Form
PARTNERVIEWS
Topaz Signature Pad
Signature Pad Interface Access
OnBase Client Menu
Right-Click
Option
OnBase
Toolbar
Two Signing Options!
Capture from Signature Pad
Insert Saved Signature
Usage
Signature Capabilities by Platform
Platform
Images
E-Forms
OnBase Client
Yes
Yes
Web Client
Yes
No
Desktop Client
No
Yes
Unity Client
No
No
PRODUCTVIEW
Who Could Use the
Signature Pad?
Human Resources
Administrative
Meeting Minutes
Approvals
Policy Acknowledgement
Financial
Signature Cards
New Account Documents
Account Authorizations
Loan Documents
Advanced Features
Signature Administration
Signature Pad Interface Benefits
Speed processing of documents
Reduce time and resources spent obtaining
signatures
Eliminate paper-based costs associated
with signatures
Minimize security risks
Digital and
Electronic Signatures
ROI
Your signature process
could cost you
over
$600,000
7.5% of Documents are Lost
Paper Based
Signatures Tasks
Printing
7,500 Lost Documents
$20 to Find Lost Document
Routing
Mail Wageare
20%
of LostUSDocuments
Employee
Hourly
=
Average
cost:
10,000
= $8,300
Never
Found
$10/Hour
Toner, Ink, & Paper =
Scanning
$40
to Reproduce Lost
Courier
(Overnight)
$.03/Page
Documents
Documents
Scanned
Filed = =
Document
5,000
=
$212,750
Archiving
20/Hour
10/Hour
100,000
Signatures/Year
Shipping
(Overnight)
Finding and Reproducing
Lost Documents
$.50
$.83
per
2 Pages
Document
10,000per
= $175,000
Scanned Document
Total Annual Cost
of Pages
Fax x $.03
200,000
50,000
Documents
$.50
25,000 = $750x $.83
Paper Based Signatures
Source: Arx, 2010
ROI Calculation for Digital Signatures
Costs
$6,000
$397,550
$25,000
$41,500
$180,000
$650,250
Not including:
Document Loss & Reproduction Costs
Environmental Costs
Lost Business Due to Delays
Failure to Realize Full ROI of ECM System
What Solution Fits Best?
Transfer of
Liability?
Signature
Required?
Authorization?
Physical signature
required
Signature Pad
Prove who signed
document
Digital Signature
Solutions (Both)
Verify document is
unaltered
Certificate Based
Digital Signature
Physical signature
required
Signature Pad
Prove who signed
document
Digital Signature
Solutions (Both)
Verify document is
unaltered
Certificate Based
Digital Signature
Product Blogs:
More information
Available at:
Questions?
Thank You