June 5, 2014 Agenda • Welcome Introductions • NMTIE Event Recap • Discussion on Consortium Group Structure o Leadership Group o Technical Architecture o Training o Contracts & RFP o Security • NM Banner XE Roadmap/Timeline 2 Welcome Introductions • NMSU o o o o Pamela Jeffries, Sr. Director, Enterprise Application Services Pankaj Sharma, ICT Project Management Office Alejandro Garcia, ICT Project Management Office Grace La Torra, ICT Project Management Office • CNM o Joe Gieri, Office of IT Services Executive Director o Ray Avila, Enterprise Application Director • UNM o Duane Arruti, IT Applications Director o Paige Briggs, IT Applications Manager 3 NMTIE Event Recap Inaugural Banner Track effort at NMTIE • Best Practices for Implementing Banner XE (Alan Hansen, VP of Product Enhancement at Ellucian) • Lessons Learned from a Beta Partner (TTU) • Planning and Preparation (NMSU, UNM) • Chartering a NM Banner Consortium (Round Table) • Existing Collaborative Groups • Benefits/Concerns of a Consortium • Proposed Structures/Subcommittees 4 Existing Collaborative Groups • • • • • • • CHECS NM Independent Community College NM Financial Aid group Registrars NM Registrars Group NM IT Exchange (smaller version of Banner Consortium) NM Oracle Users Group Security Group 5 Benefits/Concerns of a Consortium Benefits: • Training • Standardization • Cost Benefits • Sharing • Idea & Collaboration • Best practices • No duplications of effort • Common reporting - HED • Simplify state data • 3rd Party Integration & inventory/version/contact/ issues • Leverage buying power Concerns: • More meetings • Consensus • Fizzle with no bang • Different priorities and timelines • All our eggs in one basket • Need more users in the consortium to balance technical • Funding considerations • Legislators • Focus 6 Brainstorming on Subcommittees • • • • • • • • • • • • • • • Leadership Committee to cover structure and communication Technical Architecture Group Module specific with Tech and Users Training Group Contracts/RFP Group reviewing agreements CHECS? (What are they currently doing) Reporting/Data Management Ellucian Code Repository Community/Outreach Security Compliance Leveraging shared infrastructure/Service Center Model Common Infrastructure Group Common App Development Group DBA 7 Discussion on Consortium Group Structure o The purpose of each group is To be a forum for exchange of ideas, o To identify common problems, and o To collaborate on scalable common solutions o 8 Discussion on Consortium Group Structure o Leadership o o Technical Architecture o o Provide strategic guidance to the consortium Identify opportunities for standardizing technical architecture across the state and propose recommended scalable technical architecture(s) Training o Identify common training needs and propose a recommended training curriculum for consortium members 9 Discussion on Consortium Group Structure o Contracts & RFP o o Identify opportunities for collective bargaining with vendors Security o Identify common security needs and recommend a scalable security framework 10 Discussion on Consortium Group Structure o Discussion points o Process for constituting the groups o Open enrollment or through nomination by respective institutions? o How do we appropriately balance representation? o Chartering the groups o What is the charge of each group? 11 NM Banner XE Roadmap/Timeline 12 13 14 15 Closing and Next Steps 16