Microsoft Office
Microsoft
Office
PowerPoint 2013
PowerPoint 2013
Courseware # 3256
Lesson 6: Enhancing
Presentations
Microsoft Office
PowerPoint 2013
Lesson Objectives
• insert audio and video
• use the animation pane
• use audio and video tools
• use motion path animations
• compress and optimize media
• change animation settings and
options
• use transitions
• insert transitions between slides
• change the duration of a
transition
• modify transition effects
• manage multiple transitions
• set animation triggers
• change animation timing
• apply animations to text
strings
• use the animation painter
• use animations
• change the order of
animations
• apply animations to shapes
• remove animations
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Microsoft Office
PowerPoint 2013
Adding Audio
• Begin or end presentation with music
• Play sounds directly related to
presentation content
• To insert a sound: on the Insert tab, in
the Media group, use one of the
following methods:
– click Audio on My PC to insert a file; or
– click Record Audio to create your own
audio clip; or
– click Online Audio to insert an audio
clip from an online source, such as
YouTube.
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Microsoft Office
PowerPoint 2013
Adding Audio
• Under Audio Tools, on Playback tab, adjust sound
options:
– Trim start and end of sound
– Fade sound in or out
– Raise or lower volume
– Loop until stopped
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Microsoft Office
PowerPoint 2013
Adding Video
• Could use movies to:
– Play a speaker not in attendance
– Demonstrate products or deliver training
• PowerPoint supports a variety of video file
formats, such as AVI, MP4, MPEG, SWF,
MOV, or QT
• To insert a movie, on the Insert tab, in the
Media group, click Online Video or
Video on My PC
• Can choose to insert online videos using
the From a Video Embed Code option
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Microsoft Office
PowerPoint 2013
Adding Video
• Under Video Tools, on Playback tab, you can modify the
video clip:
– Trim start and end of movie
– Fade movie in or out
– Raise or lower volume
– Adjust start to play automatically
– Play full screen
– Loop until stopped
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Microsoft Office
PowerPoint 2013
Adding Video
• Under Video Tools, on Format tab, you can:
– Adjust the video border style or frame or other visual effects (similar
to effects on pictures and clip art)
– Change its stacking order, alignment and size
– Adjust grouping and rotation
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Microsoft Office
PowerPoint 2013
Compressing and Optimizing Media
• Audio and video can greatly increase the size of a presentation file
• To reduce file size, in the Info section of the File tab, select one of
the Compress Media options
– Presentation Quality
– Internet Quality
– Low Quality
• To avoid playback issues when sharing your presentation or using
other computers,
– select Optimize Media Compatibility in the Info section of the File tab
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Microsoft Office
PowerPoint 2013
Using Transitions
• Transitions control how each
slide replaces the previous
one as show runs
• Use different ones or same
for all slides
• Can adjust timing, duration,
and effect options
• Can assign a sound to a transition
• To apply a transition, on the Transitions tab, in the Transition to
This Slide group, select the desired transition
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Microsoft Office
PowerPoint 2013
Using Animations
• A way of moving text and objects around on
slides
– make a set of bullet points fly in from the left, one at a time
• Use to capture the audience’s interest or lead
them through important points
• However, must avoid over-use – can distract
audience from content
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Microsoft Office
PowerPoint 2013
Applying, Changing, or Removing Animations
• To apply animation, select a
placeholder or object and on
the Animations tab, in the
Animation group, click the
animation style required.
• To remove animation, select
the placeholder, on the
Animations tab, in the
Animation group, click More
and then click None.
• Add additional animation to a
selected object with Add
Animation button
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Microsoft Office
PowerPoint 2013
Using the Animation Pane
• Used to track, manage, and organize all
animation effects on the active slide
• Can reorder, modify, remove and play
animations using the Animation Pane
• To open the Animation Pane, use one of
the following methods:
– on the Animations tab, in the Advanced
Animation group, click Animation Pane;
or
– double-click the number box beside an
object to which you have applied
multiple animations.
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Microsoft Office
PowerPoint 2013
Using Animation
• Four types of animations:
– Entrance effects: animate objects as they appear on
slide
– Emphasis effects: animate objects already on slide
– Exit effects: animate objects as they leave slide
– Motion paths: objects move around slide
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Microsoft Office
PowerPoint 2013
Previewing the Animation
• On the Animations tab, in the Preview group, click
Preview; or
• click Play at the top of the Animation pane; or
• run the slide show: on the Slide Show tab, click From
Current Slide, or press Shift+F5
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Microsoft Office
PowerPoint 2013
Changing Animation Settings and Options
•
Settings & Effect Options vary
depending on the animation
•
The Settings dialog box contains options
to:
–
Adjust timing and duration
–
Add enhancements, such as sound
–
Change direction or shape
–
Set order of execution
•
Effect Options offer basic direction,
shape and color options
•
To change an animation effect option or
setting
–
On Animations tab, in Advance Animation
group, click Effect Options; or
–
in Animation Pane, right-click animation and
choose Effect Options
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Microsoft Office
PowerPoint 2013
Setting Animation Triggers
• Can set an animation to start
when you click an object or when
a video reaches a specific point
• The clicked object or bookmarked
point in a video is called a trigger.
• To set an animation to start using
a Trigger, in the Advanced
Animation group, on the
Animations tab, select Trigger
then select On Click of or On
Bookmark
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Microsoft Office
PowerPoint 2013
Changing Animation Timing
• Most animations have a
default Start (On Click) and
default duration
• Slow down an animation by
increasing Duration
• Start animations when slide
starts or after other animations
• Change options on Animations
tab, in Timing group
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Microsoft Office
PowerPoint 2013
Applying Animations to Text
On the Text Animation tab in the Effect Options dialog box, you can group text
animation using one of the following sequences:
As One
Object
Animate the entire text (for example, within a text
box, list, or placeholder) as one animation event.
All
Paragraphs
at Once
Animate each paragraph (or list item) as a separate
animation event (for example, set the first paragraph
to start On Click and all others to start With
Previous, so all paragraphs appear simultaneously).
By
Paragraph
Animate each paragraph (or list item) as a separate
animation event set to start On Click.
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Microsoft Office
PowerPoint 2013
Using the Animation Painter
• Quickly copy animations (including settings and effect options) from
one object to another
• Use the Animation Painter the same way you would use the Format
Painter
• Select the object with the animations that you want to copy, then on
the Animations tab, in the Advanced Animation group, click
Animation Painter, then click the destination object to apply the
animation to it.
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Microsoft Office
PowerPoint 2013
Changing the Order of Animations
• Multiple animations on one slide can occur in
sequence or simultaneously
• Numbers beside each animation on the slide indicate
the order in which the animations execute
• Can change sequence by selecting object, then on
Animations tab, in Timing group, under Reorder
Animation, Move Earlier or Move Later; or
• View the Animation Pane and use the Reorder buttons
at the top of the pane or drag the items up or down in
the list.
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Microsoft Office
PowerPoint 2013
Removing Animations
• Click the object, then on the Animation tab, in the Animation group,
click None; or
• click the animation in the Animation pane and press Delete; or
• right-click the animated item in the Animation pane and click
Remove.
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Microsoft Office
PowerPoint 2013
Lesson Summary
• insert audio and video
• use the animation pane
• use audio and video tools
• use motion path animations
• compress and optimize media
• change animation settings and
options
• use transitions
• insert transitions between slides
• change the duration of a
transition
• modify transition effects
• manage multiple transitions
• set animation triggers
• change animation timing
• apply animations to text
strings
• use the animation painter
• use animations
• change the order of
animations
• apply animations to shapes
• remove animations
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Microsoft Office
PowerPoint 2013
Review Questions
1. What option can be used to ensure your presentation will
play back properly when used on other computers?
2. How do you decrease the file size of a presentation that
contains audio and video?
3. How does the application of a slide transition differ from an
animation effect?
4. How do you adjust the speed of a transition?
5. How do you change the direction of a transition?
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Microsoft Office
PowerPoint 2013
Review Questions
6. Which menu option allows you to change the shape, color, or
direction of an animation?
7. How do you add sound to an animation?
8. Name two methods to adjust the duration or speed of an
animation.
9. How do you rearrange the order of animations?
10. How do you remove an animation effect?
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