Federal Force Account
Utilizing Sponsor Resources
Georgia Airports Association – Spring Workshop
March 13, 2014
Presented By
Katie Eleam
Aviation Project Manager, Aviation Programs
What is Force Account?
Work completed by sponsor’s employees
Planning, engineering, construction
Can also be performed by another public agency with sponsor agreement
Advantages of Federal Force Account
Lower cost than contract construction
Allows sponsors to utilize in-kind resources
Potential Disadvantages
Depending on sponsor workload, may delay project
Extensive record keeping required of sponsor
Why Federal Force Account?
Weak economy
Need to get creative to fund projects
Sponsors have qualified personnel that can complete projects more efficiently
Case Studies
Fulton County – Signage Installation
Rome – Runway Safety Area Improvements and
Obstruction Removal
Ellijay – Runway Safety Area Improvements and
Obstruction Removal
What Projects are Eligible?
Eligible Sponsor
AIP Eligible Project
On the Airport Layout Plan
Included in the Capital
Improvement Program
Has an application
Routine airport maintenance projects are
not eligible (i.e. mowing)
Notes to Keep in Mind
Prior GDOT approval is required
Qualified personnel must be used
Appropriate NEPA document must be completed
No deviation from AIP standards for construction (AC
150/5370-10) allowed
Must meet federal construction standards
-Procurement of materials
-Inspection and Testing
-Construction reporting
-Plans and Specifications
How to Apply - Sponsor’s Proposal
Preferred method under the AIP is through qualification based selection or competitive bidding
Sponsor’s proposal must:
-Be submitted before work initiated
-Provide sufficient justification
-Include detailed cost estimates, resource information, and plans and specs
Sponsor’s Proposal - Justification
Benefits to the sponsor and the Federal Government must clearly be shown
Key Phrases that should be included:
-Willing & Able
-Cost Savings
-Qualified Personnel and Equipment
-Acknowledge and Comply with all federal requirements
Sponsor’s Proposal – Detailed Cost Estimates
Wage Rates
Estimated work hours
Non-Salary Expenses
Indirect Costs
Comparison of costs between sponsor and contract construction
-Must show that force account construction is more cost effective
Example Detailed Cost Estimate – Rome RSA Project
Project List Labor Equipment
Item
Material
Material Extended Est.
Item No Item Description Qty Unit Unit Price Item Cost Oper Rate Hours Extended Equip Rate Hours Extended
1 CONSTRUCTION EXIT 1.0
EACH $2,000 $2,000 1 $18 2 $36 Dozer $80 2 $160
1 $12 2 $24 Tandem $60 2 $120
2
3
4
5
TYPE C SILT FENCE
CUT
FILL
STORM DRAIN PIPE, 18 IN, H 1-10
FES, 18 IN, STORM DRAIN
STORM DRAIN PIPE, 24 IN, H 1-10
FES, 24 IN, STORM DRAIN
STORM DRAIN PIPE, 30 IN, H 1-10
26.0
100 LF
44,756.0
CU. YD.
44,756/12 = 3730 Loads
3730/80 Loads per day = 47 days
12,963.0
CU. YD.
12,963/12 = 1080 Loads
1080/80 Loads per day = 14 days
128.0
1.0
462.0
1.0
100.0
LIN. FT.
EACH
LIN. FT.
EACH
LIN. FT.
$40
$18
$600
$20
$700
$24
$1,040
$2,304
$600
$9,240
$700
$2,400
3
1
1
3
2
1
1
1
2
2
$15
$18
$18
$12
$18
$18
$12
$15
$18
$12
470
140
140
140
20
470
470
140
160
160
$600
$8,460
$8,460
$16,920
$2,520
$2,520
$5,040
$2,100
$5,760
$3,840
Trencher
Dozer
Excavator
Tandem
Dozer
Excavator
Tandem
Compactor
Gradall
6 Yard
$5
$80
$115
$60
$80
$115
$60
$25
$40
$35
470
140
140
140
20
470
470
140
160
160
$100
$37,600
$54,050
$84,600
$11,200
$16,100
$25,200
$3,500
$6,400
$11,200
FES, 30 IN, STORM DRAIN 1.0
EACH $800 $800
6
7
8
9
JUNCTION BOX
STN DUMPED RIP RAP, TP 3, 12 IN
PERMANENT GRASSING
EROSION CONTROL MATS, SLOPES
TEMPORARY SEDIMENT BASIN
4.0
120.0
13.5
3,333.0
EACH
CU. YD.
ACRE
SQ. YD.
$2,000
$5
$500
$1
$8,000
$540
$6,750
$3,333
2
1
1
$12
$15
$15
10
20
20
$240
$300
$300
6 Yard
Hyrdoseeder
$35
$60
10
20
$700
$1,200
GRASSING
18" PIPE 60.0
2 ACRE
LIN. FT.
$500
$18
$1,000
$1,080
1
1
2
1
$18
$18
$12
$15
80
80
80
10
$1,440
$1,440
$1,920
$150
Gradall
Mini Exc
6 yard
Hydroseeder
$40
$65
$35
$60
80
80
80
10
$3,200
$5,200
$5,600
$600
Subtotals $39,787 $61,920 $260,530
Project Totals $362,237
Sponsor’s Proposal – Resources
Labor – qualified for the work specified and capable
Material – proper procurement
Equipment
-Compare rates to United States Army Corps of
Engineers “Construction Equipment Ownership and
Operating Expense Schedule”
Financing
Workload
Schedule
Procurement Methods - Materials
Competitive Sealed Bids
Competitive Proposal
Small Purchase
-Under $100,000
-Price quotes obtained from adequate number of qualified sources
Noncompetitive Proposals
-Single Source
-Emergency
-Competition inadequate
Sponsor’s Proposal – Plans and Specifications
Shows the nature and extent of the work
Makes sense for the project
Does not have to be a full, complete set
-Erosion Control
-Construction Safety and
Phasing Plan (7460 submittal)
Proposal Acceptance
Requirements met
Proposal submitted to GDOT
Reviewed by Project Manager
Proposal and project accepted
What’s Next
Important to maintain detailed records
-Timesheets signed off by supervisor
-Direct Costs
Construction Administration
-Pre-Construction Meeting
-Monthly pay requests
-Final Inspection
AIP Required Deliverables (if design)
-Engineer’s Report
-Construction Safety and Phasing Plan
What to Remember
Prior GDOT approval is required
Qualified personnel must be used
Cost Savings
Appropriate NEPA document must be completed
No deviation from AIP standards for construction (AC
150/5370-10) allowed
Accurate record keeping
Consultants are a great asset and can assist in all phases of the project
Resources
• http://www.faa.gov/airports/resources/public ations/orders/media/aip_5100_38c.pdf
• http://www.faa.gov/airports/central/aip/spon sor_guide/media/1400.pdf
• http://www.faa.gov/airports/aip/procurement
/general/