Federal Force Account
Utilizing Sponsor Resources
Georgia Airports Association – Spring Workshop
March 13, 2014
Presented By
Katie Eleam
Aviation Project Manager, Aviation Programs

What is Force Account?
 Work completed by sponsor’s employees
 Planning, engineering, construction
 Can also be performed by another public agency with sponsor agreement

Advantages of Federal Force Account
 Lower cost than contract construction
 Allows sponsors to utilize in-kind resources

Potential Disadvantages
 Depending on sponsor workload, may delay project
 Extensive record keeping required of sponsor

Why Federal Force Account?
 Weak economy
 Need to get creative to fund projects
 Sponsors have qualified personnel that can complete projects more efficiently

Case Studies
 Fulton County – Signage Installation
 Rome – Runway Safety Area Improvements and
Obstruction Removal
 Ellijay – Runway Safety Area Improvements and
Obstruction Removal

What Projects are Eligible?
 Eligible Sponsor
 AIP Eligible Project
 On the Airport Layout Plan
 Included in the Capital
Improvement Program
 Has an application
 Routine airport maintenance projects are
not eligible (i.e. mowing)

Notes to Keep in Mind
 Prior GDOT approval is required
 Qualified personnel must be used
 Appropriate NEPA document must be completed
 No deviation from AIP standards for construction (AC
150/5370-10) allowed
 Must meet federal construction standards
-Procurement of materials
-Inspection and Testing
-Construction reporting
-Plans and Specifications

How to Apply - Sponsor’s Proposal
 Preferred method under the AIP is through qualification based selection or competitive bidding
 Sponsor’s proposal must:
-Be submitted before work initiated
-Provide sufficient justification
-Include detailed cost estimates, resource information, and plans and specs

Sponsor’s Proposal - Justification
 Benefits to the sponsor and the Federal Government must clearly be shown
 Key Phrases that should be included:
-Willing & Able
-Cost Savings
-Qualified Personnel and Equipment
-Acknowledge and Comply with all federal requirements

Sponsor’s Proposal – Detailed Cost Estimates
 Wage Rates
 Estimated work hours
 Non-Salary Expenses
 Indirect Costs
 Comparison of costs between sponsor and contract construction
-Must show that force account construction is more cost effective

Example Detailed Cost Estimate – Rome RSA Project
Project List Labor Equipment
Item
Material
Material Extended Est.
Item No Item Description Qty Unit Unit Price Item Cost Oper Rate Hours Extended Equip Rate Hours Extended
1 CONSTRUCTION EXIT 1.0
EACH $2,000 $2,000 1 $18 2 $36 Dozer $80 2 $160
1 $12 2 $24 Tandem $60 2 $120
2
3
4
5
TYPE C SILT FENCE
CUT
FILL
STORM DRAIN PIPE, 18 IN, H 1-10
FES, 18 IN, STORM DRAIN
STORM DRAIN PIPE, 24 IN, H 1-10
FES, 24 IN, STORM DRAIN
STORM DRAIN PIPE, 30 IN, H 1-10
26.0
100 LF
44,756.0
CU. YD.
44,756/12 = 3730 Loads
3730/80 Loads per day = 47 days
12,963.0
CU. YD.
12,963/12 = 1080 Loads
1080/80 Loads per day = 14 days
128.0
1.0
462.0
1.0
100.0
LIN. FT.
EACH
LIN. FT.
EACH
LIN. FT.
$40
$18
$600
$20
$700
$24
$1,040
$2,304
$600
$9,240
$700
$2,400
3
1
1
3
2
1
1
1
2
2
$15
$18
$18
$12
$18
$18
$12
$15
$18
$12
470
140
140
140
20
470
470
140
160
160
$600
$8,460
$8,460
$16,920
$2,520
$2,520
$5,040
$2,100
$5,760
$3,840
Trencher
Dozer
Excavator
Tandem
Dozer
Excavator
Tandem
Compactor
Gradall
6 Yard
$5
$80
$115
$60
$80
$115
$60
$25
$40
$35
470
140
140
140
20
470
470
140
160
160
$100
$37,600
$54,050
$84,600
$11,200
$16,100
$25,200
$3,500
$6,400
$11,200
FES, 30 IN, STORM DRAIN 1.0
EACH $800 $800
6
7
8
9
JUNCTION BOX
STN DUMPED RIP RAP, TP 3, 12 IN
PERMANENT GRASSING
EROSION CONTROL MATS, SLOPES
TEMPORARY SEDIMENT BASIN
4.0
120.0
13.5
3,333.0
EACH
CU. YD.
ACRE
SQ. YD.
$2,000
$5
$500
$1
$8,000
$540
$6,750
$3,333
2
1
1
$12
$15
$15
10
20
20
$240
$300
$300
6 Yard
Hyrdoseeder
$35
$60
10
20
$700
$1,200
GRASSING
18" PIPE 60.0
2 ACRE
LIN. FT.
$500
$18
$1,000
$1,080
1
1
2
1
$18
$18
$12
$15
80
80
80
10
$1,440
$1,440
$1,920
$150
Gradall
Mini Exc
6 yard
Hydroseeder
$40
$65
$35
$60
80
80
80
10
$3,200
$5,200
$5,600
$600
Subtotals $39,787 $61,920 $260,530
Project Totals $362,237

Sponsor’s Proposal – Resources
 Labor – qualified for the work specified and capable
 Material – proper procurement
 Equipment
-Compare rates to United States Army Corps of
Engineers “Construction Equipment Ownership and
Operating Expense Schedule”
 Financing
 Workload
 Schedule

Procurement Methods - Materials
 Competitive Sealed Bids
 Competitive Proposal
 Small Purchase
-Under $100,000
-Price quotes obtained from adequate number of qualified sources
 Noncompetitive Proposals
-Single Source
-Emergency
-Competition inadequate

Sponsor’s Proposal – Plans and Specifications
 Shows the nature and extent of the work
 Makes sense for the project
 Does not have to be a full, complete set
-Erosion Control
-Construction Safety and
Phasing Plan (7460 submittal)

Proposal Acceptance
 Requirements met
 Proposal submitted to GDOT
 Reviewed by Project Manager
 Proposal and project accepted

What’s Next
 Important to maintain detailed records
-Timesheets signed off by supervisor
-Direct Costs
 Construction Administration
-Pre-Construction Meeting
-Monthly pay requests
-Final Inspection
 AIP Required Deliverables (if design)
-Engineer’s Report
-Construction Safety and Phasing Plan

What to Remember
 Prior GDOT approval is required
 Qualified personnel must be used
 Cost Savings
 Appropriate NEPA document must be completed
 No deviation from AIP standards for construction (AC
150/5370-10) allowed
 Accurate record keeping
 Consultants are a great asset and can assist in all phases of the project

Resources
• http://www.faa.gov/airports/resources/public ations/orders/media/aip_5100_38c.pdf
• http://www.faa.gov/airports/central/aip/spon sor_guide/media/1400.pdf
• http://www.faa.gov/airports/aip/procurement
/general/