Federal Force Account - Georgia Airports Association

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Federal Force Account

Utilizing Sponsor Resources

Georgia Airports Association – Spring Workshop

March 13, 2014

Presented By

Katie Eleam

Aviation Project Manager, Aviation Programs

What is Force Account?

 Work completed by sponsor’s employees

 Planning, engineering, construction

 Can also be performed by another public agency with sponsor agreement

Advantages of Federal Force Account

 Lower cost than contract construction

 Allows sponsors to utilize in-kind resources

Potential Disadvantages

 Depending on sponsor workload, may delay project

 Extensive record keeping required of sponsor

Why Federal Force Account?

 Weak economy

 Need to get creative to fund projects

 Sponsors have qualified personnel that can complete projects more efficiently

Case Studies

 Fulton County – Signage Installation

 Rome – Runway Safety Area Improvements and

Obstruction Removal

 Ellijay – Runway Safety Area Improvements and

Obstruction Removal

What Projects are Eligible?

 Eligible Sponsor

 AIP Eligible Project

 On the Airport Layout Plan

 Included in the Capital

Improvement Program

 Has an application

 Routine airport maintenance projects are

not eligible (i.e. mowing)

Notes to Keep in Mind

Prior GDOT approval is required

Qualified personnel must be used

 Appropriate NEPA document must be completed

 No deviation from AIP standards for construction (AC

150/5370-10) allowed

 Must meet federal construction standards

-Procurement of materials

-Inspection and Testing

-Construction reporting

-Plans and Specifications

How to Apply - Sponsor’s Proposal

 Preferred method under the AIP is through qualification based selection or competitive bidding

 Sponsor’s proposal must:

-Be submitted before work initiated

-Provide sufficient justification

-Include detailed cost estimates, resource information, and plans and specs

Sponsor’s Proposal - Justification

 Benefits to the sponsor and the Federal Government must clearly be shown

 Key Phrases that should be included:

-Willing & Able

-Cost Savings

-Qualified Personnel and Equipment

-Acknowledge and Comply with all federal requirements

Sponsor’s Proposal – Detailed Cost Estimates

 Wage Rates

 Estimated work hours

 Non-Salary Expenses

 Indirect Costs

 Comparison of costs between sponsor and contract construction

-Must show that force account construction is more cost effective

Example Detailed Cost Estimate – Rome RSA Project

Project List Labor Equipment

Item

Material

Material Extended Est.

Item No Item Description Qty Unit Unit Price Item Cost Oper Rate Hours Extended Equip Rate Hours Extended

1 CONSTRUCTION EXIT 1.0

EACH $2,000 $2,000 1 $18 2 $36 Dozer $80 2 $160

1 $12 2 $24 Tandem $60 2 $120

2

3

4

5

TYPE C SILT FENCE

CUT

FILL

STORM DRAIN PIPE, 18 IN, H 1-10

FES, 18 IN, STORM DRAIN

STORM DRAIN PIPE, 24 IN, H 1-10

FES, 24 IN, STORM DRAIN

STORM DRAIN PIPE, 30 IN, H 1-10

26.0

100 LF

44,756.0

CU. YD.

44,756/12 = 3730 Loads

3730/80 Loads per day = 47 days

12,963.0

CU. YD.

12,963/12 = 1080 Loads

1080/80 Loads per day = 14 days

128.0

1.0

462.0

1.0

100.0

LIN. FT.

EACH

LIN. FT.

EACH

LIN. FT.

$40

$18

$600

$20

$700

$24

$1,040

$2,304

$600

$9,240

$700

$2,400

3

1

1

3

2

1

1

1

2

2

$15

$18

$18

$12

$18

$18

$12

$15

$18

$12

470

140

140

140

20

470

470

140

160

160

$600

$8,460

$8,460

$16,920

$2,520

$2,520

$5,040

$2,100

$5,760

$3,840

Trencher

Dozer

Excavator

Tandem

Dozer

Excavator

Tandem

Compactor

Gradall

6 Yard

$5

$80

$115

$60

$80

$115

$60

$25

$40

$35

470

140

140

140

20

470

470

140

160

160

$100

$37,600

$54,050

$84,600

$11,200

$16,100

$25,200

$3,500

$6,400

$11,200

FES, 30 IN, STORM DRAIN 1.0

EACH $800 $800

6

7

8

9

JUNCTION BOX

STN DUMPED RIP RAP, TP 3, 12 IN

PERMANENT GRASSING

EROSION CONTROL MATS, SLOPES

TEMPORARY SEDIMENT BASIN

4.0

120.0

13.5

3,333.0

EACH

CU. YD.

ACRE

SQ. YD.

$2,000

$5

$500

$1

$8,000

$540

$6,750

$3,333

2

1

1

$12

$15

$15

10

20

20

$240

$300

$300

6 Yard

Hyrdoseeder

$35

$60

10

20

$700

$1,200

GRASSING

18" PIPE 60.0

2 ACRE

LIN. FT.

$500

$18

$1,000

$1,080

1

1

2

1

$18

$18

$12

$15

80

80

80

10

$1,440

$1,440

$1,920

$150

Gradall

Mini Exc

6 yard

Hydroseeder

$40

$65

$35

$60

80

80

80

10

$3,200

$5,200

$5,600

$600

Subtotals $39,787 $61,920 $260,530

Project Totals $362,237

Sponsor’s Proposal – Resources

 Labor – qualified for the work specified and capable

 Material – proper procurement

 Equipment

-Compare rates to United States Army Corps of

Engineers “Construction Equipment Ownership and

Operating Expense Schedule”

 Financing

 Workload

 Schedule

Procurement Methods - Materials

 Competitive Sealed Bids

 Competitive Proposal

 Small Purchase

-Under $100,000

-Price quotes obtained from adequate number of qualified sources

 Noncompetitive Proposals

-Single Source

-Emergency

-Competition inadequate

Sponsor’s Proposal – Plans and Specifications

 Shows the nature and extent of the work

 Makes sense for the project

 Does not have to be a full, complete set

-Erosion Control

-Construction Safety and

Phasing Plan (7460 submittal)

Proposal Acceptance

 Requirements met

 Proposal submitted to GDOT

 Reviewed by Project Manager

 Proposal and project accepted

What’s Next

 Important to maintain detailed records

-Timesheets signed off by supervisor

-Direct Costs

 Construction Administration

-Pre-Construction Meeting

-Monthly pay requests

-Final Inspection

 AIP Required Deliverables (if design)

-Engineer’s Report

-Construction Safety and Phasing Plan

What to Remember

 Prior GDOT approval is required

 Qualified personnel must be used

 Cost Savings

 Appropriate NEPA document must be completed

 No deviation from AIP standards for construction (AC

150/5370-10) allowed

 Accurate record keeping

 Consultants are a great asset and can assist in all phases of the project

Resources

• http://www.faa.gov/airports/resources/public ations/orders/media/aip_5100_38c.pdf

• http://www.faa.gov/airports/central/aip/spon sor_guide/media/1400.pdf

• http://www.faa.gov/airports/aip/procurement

/general/

Questions?

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