INTRODUCTION TO ONLINE
CLINICAL ORIENTATION SYSTEM
“OCO”
Maria Fidazzo
OCO-History

“Town Hall on Clinical Issues” March 2007
 Many
issues identified-but one for both clinical agencies
and nursing schools-Frustration with costly and
redundant process of orienting students and faculty to
Clinical sites
 Online Clinical Orientation Task Force(OCOTF)
developed June 2007
Activities of OCOTF









OCOTF representatives
Banner,
St Joseph’s, Mercy
Gilbert/Chandler Regional,
Scottsdale Health Care,
St. Luke’s/Tempe St. Lukes
John C Lincoln NM, DV
Arrowhead/Maryvale/PVH
Phoenix Children’s Hospital
Hacienda/Los Ninos
Mayo




MCCCD Nursing
MCCCD Allied Health
Yavapai College Fire Sciences
Nursing







GCU
ASU
PMI
ITT
EAC
CAC
UOP
Activities of OCOTF



Survey other states who had online systems
Dialog with vendors of online learning systems
Survey of Clinical Agencies, Education program as to cost in
time and money for current orientation system





300-1000 hours per year
200-10,000 copies of orientation materials/yr
List of Desired Features for new standardized, online system
Development 50+ page RFP-Competitive Bid Process
administered through MCCCD
Three finalist


Winner TraCorp
Customized system, local vendor
OCO Bid Process

Cost to Build OCO paid for by MCCCD


$189,000
Ongoing cost to administer OCO on daily basis

For first 3 years student cost is $8.25/year (2012-2015)

If you move from school to school within that year OCO account can be moved to new
school without paying NEW fee

TraCorp, JT Gunter, Administrator of OCO, 602-864-1385 x 15

Each school must arrange with TraCorp how they will pay fee

Student self pay by credit card

TraCorp billing school for student use.

System in development 2011-MAY 2012

Opened for use by ALL nursing programs, MCCCD allied Health May 1, 2012

May 1, 2013 All students going to participating sites will use OCO

Recognized and utilized by ALL Hospitals for students (see handout)*

Due to corporate initiatives at some point Banner may have to use system that is
recognized by their facilities across the country
FIVE Parts of OCO
Part I

Regulatory Modules
 Participating hospitals agreed upon content of FIVE regulatory Modules
 Professional Conduct
 Patient Safety
 Corporate Compliance
 HIPAA
 Infection Control
 Modules done ONCE per year
 Interactive, professional in appearance
 Must click EVERY page to get completion
 Must complete Post Test with 80% score to pass
 Transcript can be printed to show completion
 Schools and Clinical Agencies can also see in system “green/red” lights to show
completion/non completion
 Estimate it takes 1-2.5 hours to complete modules/post tests
Part II-Tabbed Pages

Each clinical agency has their own section of OCO to post content specific to their site

“Tabbed pages” “clinical agency requirements”



Once student assigned in OCO to site for clinical experiences tabbed page content will be
visible to them
We tried to not repeat content from Regulatory Modules in tabbed pages-about 90%
successful
Tabbed page content includes:

Mission, vision, values

Parking maps

Handbooks

Interactive forms (information forms, attestation to reading and begin compliant with rules
of agency)

Tests (agency specific safety tests, medication computation tests (nursing faculty)

Time to complete Tabbed page content –Varies from 5 minutes to several hours

Most tabbed page content must be completed ONCE PER YEAR

Exception-BANNER CERNER modules done after 10/31/12 are good for lifetime

CTHVAMC-Must download some forms EACH rotation
Part III
Creation of Rotations/CERF forms




Permission for each school to bring students to an agency is still handled OUTSIDE
OCO
Once a school has permission to use a site Each school creates a rotation in OCO
for students
Tabbed page content is seen once such an assignment is made
Creating rotation also created Clinical Experience Requirement Form (CERF) for
Clinical Agency







Shows dates/times rotation
School/program, type of rotation
Students/faculty involved in rotation
“Green/Red” lights for completion of Regulatory Modules/ Tabbed page content
Attestation that students will meet ALL Health and safety requirements, and all OCO
content requirements at least TWO business days BEFORE start of rotation.
Rotation and CERF form can be seen online by CA and school
We hope to soon build functionality so that CA gets an email to notify them when
school has approved a CERF form
Part IV
Evaluation of Clinical Experiences






Once a student rotation is near last day student will receive email with link
to complete an online evaluation of their experience at the clinical site
Evaluations have both Likert scale answers and text field expanded
answers
Student identifying info will NOT be tied to their feedback…but if there is
only ONE student in a rotation it would be possible for school, clinical
agency to identify them with their feedback
OCO will tabulate results of surveys
Results will be available to the school and CA they pertain to.
School and CA will be able to look at evaluations




All evals from a site
All evals from their program
All evals from a specific level of student
All evals from a specific type of rotation.
Part V
Repository of Health and Safety requirements


Clinical Agencies want to be able to verify that all students and
faculty have completed all necessary Health and safety
requirements
OCO will store that info in TWO ways

OCO will help school monitor specific info





School will enter actual dates for requirements in system
School will also enter if student/faculty have met all requirements of “family
of requirements” (MMR, varicella, background check CPR etc). CA will see
“GREEN/RED” light for completion
OCO will allow sorting, viewing
OCO will send out emails when requirement about to expire, or has expired
For schools who monitor Health and Safety on their own”

School will batch enter that students and faculty have met requirements of
each family-Clinical agency will see GREEN/RED Light.
So…..what is next

1st-Contact Andy Schumerly, President, TraCorp to set up your account



602- 864 -1385 ext 11
andy@tracorp.com
2nd Attend a Training Session for hands on use of OCO. You must register
online:



http://healthcare.maricopa.edu/forClinicalPartners.php
Click on OCO Training
Click on appropriate training for your role



School representative- “faculty”
Clinical Agency representative- “Clinical agency’
Once you have your account set up and you attend training you can start
getting your students enrolled and completing materials for hospital
experiences after 5/1/13
What is next



Number of Users
‘Lessons Learned
Future Plans for OCO