LFA Finance Training
October – November 2013
Updated PUDR and Annual Funding Decisions
Case study’s Instructions
Your are FPMs or Finance Officers that need to make a
disbursement decision and report to your managers. You should
make your report in one the following areas:
• Expenditures (Pgs 1-7,11) Are the expenditures duly reported?
• Forecast (Pgs 6, 8-11) Is the forecast adequate?
Consider, and report back on, positive and shortcoming points,
risks included (or missed) in the report, type of PR, reporting
period, component, etc
• Group discussion is 20 minutes. Record your answers on a flip
chart.
• The time allocated for reporting is 15 minutes x 2. Please
appoint one of your colleagues to report back.
• Wrap up: 10 Min
What makes a good LFA product?
The PU/DR’s information should allow the
Secretariat to process disbursements
timely, without need to request
clarifications to the LFA.
The « 7 - C » approach ®
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Complete
Consistent
Clear
Compliant
Curious
Compare
Communicate
Complete
• Fill in all requested sections in the template, unless
stated as optional, or N/A
• Complete your analysis, including adding evidence
of benchmarks or other key points of references
• Include the main information in the template;
additional information in the annexes, not the
opposite.
• Information in PU/DRs should cover the whole
period since the last report
Compliant
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With Grant Agreement
Budgeting and other guidelines
OPNs,
Board’s decisions
OIG’s recommendations
Requirement of independency.
Curious and Compare
• Use professional skepticism on the PR
reported results, clarify the questions you had
and inform TGF
• For forecast amounts, compare with previous
expenditure trends, PR’s capabilities, etc.
• Pay attention to timings for Phase 2 and end
of the grant
• Compare with other information available
(e.g. other grants)
Phase 1 expenditure trend
20,000,000
120%
18,000,000
100%
16,000,000
14,000,000
80%
12,000,000
10,000,000
60%
8,000,000
40%
6,000,000
4,000,000
20%
2,000,000
0
0%
S1(Q1-Q2)
S2(Q3-Q4)
S3(Q5-Q6)
S4(Q7-Q8)
Disbursements
Approved budget (no buffer period included)
PR's Forecasted amount
Actual Expenditure (per semester) including advances to SRs
Total Grant's ending cash balance
Programmatic results (Gross)
Communicate
• With FPM, Finance Officer, PMAS officer, M&E officer
• LFA team
• With other LFA teams