Bitrix Intranet: Introduction
Bitrix® Intranet is a highly secure, turnkey
intranet solution for small and medium-sized
businesses designed for effective
collaboration, communication, social
networking, workflow and knowledge
management. The product enables increased
employee productivity, motivation and
awareness, and smoother internal
operations.
Enterprise2.0 Benefits
 Broadcast important corporate news and announcements to employees,
raise staff awareness and advance corporate culture
 Convert alienated employees and improve team spirit with internal social
networking technology
 Synchronize employees, provide insight about staff availability
 Automate routine interaction between the HR department and
employees, reduce staffing costs and speed up internal business processes
 Speed up orientation of new employees
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Bitrix Intranet: Editions
Bitrix Intranet solution is divided into three editions. Each of
them corresponds with the organization’s maturity and
readiness to implement intranet collaboration and
communication features.
InfoPace Edition
$ 499
InfoPace provides
organizations with a
centralized corporate directory
for fast and easy businessrelated information discovery.
TeamPace Edition
$ 2,299
Everything contained in the
InfoPace Edition plus a whole
spectrum of collaboration and
communication features that
streamline internal work
processes.
BizPace Edition
$ 3,299
Everything contained in the
TeamPace Edition plus a
business-driven framework
with advanced workflow and
project management tools.
Front Page
A true multi-functional dashboard with logo and color scheme gives a
snapshot of all levels of the intranet - corporate, workgroups, and personal
items, as well external information via RSS.
Links to
personal
page
Bitrix Intranet
provides out-ofthe-box portal
structure and
content that can
be easily
modified
Add new
gadgets with
information
from any part
of the portal,
RSS’s, Google
gadgets, etc.
Launch custom polls and
surveys to get valuable
feedback from
employees
Drag-and-drop applets in this dashboard as
needed. A similar dashboard is provided for each
user and workgroup
Company news and important information can be
placed prominently, with complete details on a
separate portal page
Broadcasting
An intranet should have several tools for ‘broadcasting’: News feeds,
RSS, web pages, email blasts to specified groups, internal mass
messages, banners, etc. In practice everything from broadcasting to
narrowcasting is covered by these features.
3 Types of target
audiences:
1. User Groups
2. Departments
3. Work Groups
Keep your team updated
about the latest news,
familiarize with adopted
rules, procedures and
official instructions, and
create a unified view on
corporate values, history
and market positioning.
And new employees get
their quick orientation!
Strengthen team spirit and increase
employee involvement and awareness with
a hall of fame, best performers, birthdays
and announcements. Broadcast media
content, publish photos and videos, all
wrapped in customizable page layouts
reflecting your branding.
Company Structure
Find and connect with the right person and
department quickly with the visual company
structure, which is created automatically after
employee database is completed
Departments, their
heads and
employees are
shown in the visual
company structure
Send an email, instant
message or make a
video call in one click
Telephone Directory
The telephone directory is not only about
telephones. It provides an extensive list of
contacts to allow employees to save time,
locating the right people immediately.
Add new employees, manage
employee accounts, import
employees from AD/LDAP or
export to Outlook and Excel
The list contacts typical
contact details that can be
easily extended with
company-specific data
Search employees by their
names, e-mails, phones,
departments or presence
status
Workgroups
Workgroups provide a secure zone for project
development with a wide range of tools. Groups may
be open to all, by invitation only, or invisible to nonmembers
Customize the
appearance of
the workgroup
dashboard with
intranet
applets and
external feeds
Overview of
recent activity
Shortcuts to
reporting,
discussions,
files, tasks,
calendar s,
wikis and
more.
Instant Messenger
An internal IM system shows who is online, allows multiple recipients at a
click and is complemented with XMPP server to support JABBER clients in
place of this built-in system.
Quick-info:
user
availability
Initiate video calls,
view recent
messages, open all
messages
Use recent
contacts or the
company
structure to send
to multiple
recipients
Format text
and use
smileys
Messagenotification by
email optional
File Sharing
An essential part of collaboration, file sharing in the Bitrix Intranet
includes versioning, recovery, comments, tags and a sophisticated
workflow tool. Content is indexed immediately for fast searching.
Quick-launch buttons let you upload a new document,
create a new folder, subscribe to comments made on
documents
Map this folder as a
local drive
File storage areas at the general level,
workgroup level, and in each user
profile
Action button gives options
to view, modify, comment,
download, view history,
roll-back, delete, or set
business processes. Batch
processing is also available!
Forums & Blogs
Discussions / Blogs are available at 3 levels: from the
portals main page; in each workgroup; for each user.
The ease of posting to a discussion facilitates
participation in the group
Discussion posts may include smileys, links, photos, video files, etc.
Each topic is a section in the
table; each post is an element
in the section
Participation in discussions may be done through email,
and the email topic can specify the thread – does not
require login to participate
Subscribe to a thread by email
Wiki
Wiki lets you create an unlimited number of public and
workgroup-specific knowledge bases for better team
collaboration
Wiki allows teams to
collaborate on shared
knowledge bases with
content versioning,
changes history and rollback features
Calendar
Calendars for the entire organization, each
workgroup, and each user can be shared easily and
integrated with Outlook and through iCal
Themed personal calendars and
imported calendars can be
shown on a single grid
Integrate with Outlook without
using MS Exchange
Marking Availability as
“Away” will add the event to
the company Absence Chart
Schedule a new event by clicking
on the day. Click-away
invitations to other users and the
Event Scheduler
Event Scheduler
From any calendar, an event can be initiated using scheduling
conflict resolution. Guests can be invited and a meeting room
can be book all within this window.
Schedule of each
participant and the
meeting room is
shown
Move this bar to the
time slot desired and
adjust its width for
quick scheduling with
multiple persons
What happens next?
• Invitations are sent out to participants
• The meeting room is reserved
• Notifications of accepted invitations are sent to organizer; the
event is marked on the participant’s calendar
• Participants can see who is invited and who has confirmed
Absence Chart
The Absence Chart shows who is out of the office in
Day, Week, and Month regimes. Entries can be made
from any user’s personal calendar
Show for individual departments, branches
Absence types may be
added or removed easily
Absences of less than a
day are shown in the Week
and Day views
Certain persons (CEO, etc.) may be excluded from the Absence Chart
Service Orders
Web forms allow simple management of basic service tasks in
the company. Modification and customization of these tasks is
simple and convenient
Click an icon to specify the service
issue; the system initiates and
tracks your request
Expedite courier pick-up, printing,
ordering of office supplies or
maintenance. And of course you
can add your specific e-orders!
Simple forms for each type of service call send
messages to appropriate service providers
Helpdesk
For more complex services, especially IT support, an interactive
ticketing system with messaging and reminders, and the ability to
attach files (such as screenshots) smoothly handles support issues
Tickets may be searched using various
filters
Each user can see all the tickets which he submitted and,
if applicable, is responsible for. Status and history are
included. A red indicator means that the user needs to
respond
Tickets may be closed at any time by the issuer
Task Management
Create a task
Set fields for tasks and add
attached files.
Trackers monitor the progress of the task
View your tasks and those
which you have assigned
Synchronize with Outlook
No MS Exchange is
required
Task progress
Task assigned by User A but not yet accepted by User B
Business Processes
Business processes may be based on documents or events and start
when prerequisite data is entered into a form. This powerful tool
can draw data from virtually any part of the portal and be integrated
with other applications
Business Processes = Integrated Workflow
Draws from
•
•
•
•
•
Starting forms
Documents
User profile data
Records from a list
External resources via php
Sends to
•
•
•
•
•
•
Approval / Publication
Calendar events
Tasks
Email notifications
Internal messages
External outputs via php
Business Process
Editor
Business processes may be based on documents or events and start
when prerequisite data is entered into a form. This powerful tool
can draw data from virtually any part of the portal and integrated
with other applications
Sample: a two-stage approval process
for a document to be published
Properties determine the
targets and specifics of the
actions
Operations concerning documents, logic,
communications and other utilities can be dragged and
dropped into the process. No coding skills are required
E-Learning
A powerful and flexible module allows the importing of
SCORM training courses with testing directly into the
intranet. Voluntary or mandatory training is easily
monitored by supervisors
A real intranet training
course is included
Make training for
new employees
available in the
intranet
Add and manage
training modules,
with any content you
like (videos, etc.)
Easily connect
SCORM-compatible
courses
A supervisor can check the personal test results of any
employee, retake tests if applicable, and improve the training
Enterprise Search
.
True enterprise search returns results to which the user
has access. MS Office, PDF and Open Office formats are
supported, indexing is instant, and additional libraries
may be added for other formats.
Instant search delivers realtime search tips drawn from
intranet content for more
effective discovery of data,
personnel and expertise
Search covers texts of
documents, comments, blogs,
tags, forums, tasks, and all
other parts of the portal
Documents are indexed in
real time and available for
immediate search
Sort by date or relevance
Choose which sections of the
portal you wish to search
Thank You
Download our white papers at:
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Bitrix Team
info@bitrixsoft.com
703 740 8301
www.bitrixsoft.com