Plan/ACT/WorkKeys
TESTING AND ACCOUNTABILITY DEPARTMENT
New Hanover County Schools
September 2014
Outcomes
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Provide information to administrators to assist in
the successful planning & administration of the
PLAN, ACT, and WorkKeys.
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Review decisions/activities school principals and
appointed testing staff need to know to complete
the “Establishment Process” for ACT testing.
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Review accommodations application process for
ACT PLAN, ACT, WorkKeys testing.
ACT Series in NC
EXPLORE
PLAN
ACT
WorkKeys
Grade 8
Grade 10
Grade 11
Grade 12
Formative
Formative
Accountability:
College Ready
Accountability:
Career Ready
What is the PLAN?
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Serves as the entry measure of academic progress toward
college and career readiness when used with the PLAN
(Grade 10) and the ACT (Grade 11).
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Curriculum-based achievement test that measures college
readiness and assesses academic progress.
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English -15
Math - 19
Reading - 18
Science - 20
Non-cognitive section provides vital planning information
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Career Interest Inventory and educational/career plans collected
Needs Assessment - students indicate areas in which they need help
Demographic Information
Target Students
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All 10th grade students (Except for students
on the EXTEND1 assessment)
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College and Career Readiness Alternate
Assessment at Grade 10
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Accommodations must be provided
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No Review of Accommodations Forms
2 Day Administration
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Non-cognitive student information components of the
test are administered on Day 1 (October 1).
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Academic tests administered on Day 2 (October 2)
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Plan at least 3 hours for regular administration
Develop a plan for lunch for students with accommodations
Develop a plan for the break between tests 2 and 3
Non-cognitive components MUST be administered
prior to academic tests even in make-up situations
PLAN Details
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Non cognitive student information (Oct. 1)
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60-75 min
College readiness perception
Career interests
Cognitive section (Oct. 2)
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English - 50 questions - (30 min)
Math - 40 questions - (40 min)
Break (10 minutes – develop a school plan)
Reading - 25 questions - (20 min)
Science - 30 questions - (25 min)
Materials Received
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Supervisor’s Manual
“Why Take PLAN” handouts
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English and Spanish
Parent letter on Testing Department Website
“Instructions for Completing Your Answer Folder”
Test booklets
Answer folders
School headers
Return envelopes
School poster
Test Coordinator Training
Before testing - Standard procedures (p. 6)
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Inform parents – letter on website
Distribute copies of Why Take PLAN? to students
Train test administrators (MUST be certified staff)
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Provide accommodations for those with IEP, 504, LEP
(page 14-15)
Notify Testing of the number of additional Supervisor’s
Manuals needed by October 16
Train Proctors (p.4)
Test Coordinator Training
Before testing - Standard procedures (p. 6)
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Plan room assignments including separate settings
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All desks/students face the same way
3 foot rule
Bulletin boards with content must be covered
Count and clear calculators
Prepare test materials
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Student - Test booklet (paper and pencil), # 2 pencil
w/eraser, calculator (must be cleared)
Teacher - Door sign, absentee form, accommodations
Test Coordinator Training
Before Testing: Pre ID Bar Code Labels
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Pre ID labels save administration time and ensure
accuracy
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Pre-ID labels will be shipped separately from test
materials.
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Apply to page 1 of the answer folder prior to test day.
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Make certain pre-ID barcode label corresponds to
correct student (e.g., double-check labels for twins,
students with the same/similar first and last names).
Test Administrator Training
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Suggested Training Session Outline (p. 4)
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Roster for Training
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Room Supervisor Responsibilities (p. 3)
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Proctor Responsibilities (p. 4)
Test Administrator Training
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Test Administration Policies (p. 18)
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Breaks – develop a plan
Leaving the Room – test administrators and
proctors MUST remain in the room
Electronic Devices – applies to students and adults
Irregularities – call the testing office ASAP
Prohibited Behavior (p. 21)
PLAN – During Testing
During testing - Standard procedures
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Display testing door sign.
Display start/stop times.
Provide test accommodations.
Generate a plan for emergencies.
Develop a plan for make-up testing on October 3-8.
Components needed for PLAN
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Certified Test Administrator
Proctor
Irregularities – Contact Testing Office
PLAN – After Testing
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Plan for make-ups to be completed by October 8
Mark accommodations codes (p 43)
Complete Special Status Codes
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X – STAE student
Y – student living in the Youth Enrichment Zone (YEZ)
Complete School Header (p 45)
Materials must be shipped by October 16
Pack student answer sheets and header per instructions
on page 47
 Schools ship directly to ACT
 UPS
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PLAN – After Testing
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Store used student test booklets and use with
teachers/students/parents once scores arrive.
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Estimated arrival time – January
Return Test Supervisor manuals, unused test
booklets and unused answer documents to the
Testing Office on October 16.
Accommodations
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Read Aloud All
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Work with CRT to ensure DVDs work in all testing
locations using this accommodation prior to test date
Secure headphones/ear buds
Ensure those reading aloud have a reader’s script
Read Aloud By Request
Marks Answers in Book
Separate Setting
Extended Time
Lunch Plan
Multiple Sessions
Important Dates
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September 17 – School test coordinator training
September 26 – Testing plan & request for
additional administration guides due to testing office
TBD by schools – Test administrator training
TBD by schools – Test proctor training
October 1 – Non-cognitive sections administered
October 2 – Academic tests administered
October 3-8 – Make-up sessions administered
October 16– Deadline to ship materials
Check school calendar for conflicts and reschedule
NC Career and College Readiness
Assessment Grade 10
1
Eligibility Criteria
p.1
The student:
 Is enrolled in grade 10 according to PowerSchool (first time only)
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Must have a current IEP (includes limited English proficient (LEP))
Does not have only a current Section 504 Plan
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Is following a course of study that, upon completion of high school,
may not lead to admission into a college-level course of study
resulting in a college degree
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Is not receiving instruction in the North Carolina Extended Common
Core and Essential Standards
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Meets the criteria above AND has a written parental request for an
alternate assessment*
*Permission process will become part of annual review.
Testing Window and Important Dates
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Testing Date: October 2
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Testing Plan due: Sept 26th
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Pick up materials: Monday, September 29th.
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Materials must be returned on Tuesday,
October 7th .
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p. 2
Estimated Test Administration Time p. 3
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150 minutes (Does not include time for general
instructions and breaks)
Must be administered in one school day.
Students must not stop when they complete the
questions for a subject area section; students must
continue working on the test questions until the test is
completed or until time is called
22
CCRAA Times, Number of Items and Scores p.3
Students will receive a single score based on how many questions they answer correctly.
These scores will be included in the school accountability reports for participation.
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Before Test Day pp. 5-5
TC Trains assessors and proctors.
 Develops a testing plan.
Assessors
 Read Assessment Guide thoroughly.
 Read and study the Testing Code of Ethics.
 Read and Follow test security procedures.
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Materials handling
Displays
Testing environment
Proctors - required
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Before Test Day pp. 9-12
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Prepare the testing environment.
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Prepare students for testing.
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Prohibited items
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Understanding limitations on assisting students
during testing
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Before Test Day pp. 12-13
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Misadministrations
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School TC and Principal must have current NCID
Samples of testing violations/irregularities
Misalignment During Testing
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Test administrator may notify student.
Constructed response must be on answer sheet.
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Before Test Day pp. 14-17
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Student emergencies and restroom breaks.
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Students with Disabilities and testing
accommodations
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Transitory Impairments
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TC completes Review of Accommodations
forms
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Approved Accommodations Appendix A
TA MUST have copy of assessment from which to read
28
Recognize and Report Testing
Violations
pp.16-17
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Eligibility issues
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Accommodations issues
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Security issues
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Monitoring issues
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Procedural issues
29
Answer Sheets, Lunch Breaks and
After Testing
pp. 18-20
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Testing Department will precode.
Paperclips for lunch breaks
Know procedures for students who finish
early.
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Collect materials
Students may read novel or other nontextbook.
Know local procedures
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Checklist: before Testing
pp.19-20
31
On Test Day
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p.21-22
TA verifies and signs for test materials
Follow a uniform process for test administration.
Students must have access to, at minimum, a
four-function calculator with memory key during
the math portion of the assessment.
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Appendix D has additional information regarding calculator
use.
The students should be familiar with the calculator.
32
Student Directions
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pp. 25-33
Directions are to be read exactly as written.
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After Testing pp. 35-41
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Return all test materials.
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TC must verify each with a separate signature.
Another administrator may assist
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Teachers may NOT handle materials.
Clear calculator memory
Complete Review of Accommodations
form.
Code student answer sheets
Complete the Header Sheet
34
Header Sheet Key Code
p. 40
35
OTISS – System for Reporting Test Irregularities
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Account set up (NC ID)
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Approval procedure
Training/manual
TC responsibilities
Add Student tab
WorkKeys
TESTING AND ACCOUNTABILITY DEPARTMENT
New Hanover County Schools
September 2014
WorkKeys: What structures are in place to
monitor?
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WorkKeys Dates
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Early graduates: December 1-5
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Spring 2015 all other qualifying seniors:
February 11th
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2013-2014 Participation Reflection
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Mid-year (January) schedule changes
New enrollees
WorkKeys Curriculum Mapping Project
Questions
ACT
TESTING AND ACCOUNTABILITY DEPARTMENT
New Hanover County Schools
September 2014
ACT
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ACT – March 3
All 11th grade students:
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English (45 min), Mathematics (60 min), 15 min Break;
Reading (35 min), Science (35 min), 5 min Break; and
Writing (30 min)
Snack after 2nd test
No breaks for lunch
Total for tests, break, administrative – 5 hours
Accommodations must be approved prior to
testing
ACT Test Dates
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Initial Standard Time Test Day – March 3
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Makeup Standard Time Test Day – March 17
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Accommodations Testing Window
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March 3 – March 17 for both ACT-Approved and
State-Allowed Accommodations
2014-15 State Testing Program Overview
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Administration must meet Standard Testing Requirements
NC Accountability Model
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ACT is used for accountability in 2014-15
Participation for all student groups a target area for improvement
Scores from ACT-Approved accommodations
College-reportable scores accepted by all colleges and universities in
the U.S.
 Scores from State-Allowed Accommodations are available to state and
schools only (these are NOT college-reportable)
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NCAA accepts for initial eligibility
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Coaches may not administer/proctor for the ACT
Key School Personnel
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Test Supervisor (TS)
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Back-up test Supervisor (BU)
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Recommend current test coordinator
Must be available to receive test materials
May not be a coach
Cannot be same person as TS
Should have previous test coordinator experience
Test Accommodations Coordinator
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Recommend EC/School-based Chair
Collaborate with school personnel to determine which
students need to test with accommodations
ACT Immediate Critical Dates
Sept 29 - Oct 3:
ACT test Coordinator
receives “Establishment”
information
Oct 6-17:
Complete Establishment
Profile
Nov 3:
Webcast for test
administration becomes
available
Oct 6: Accommodations
webcast available
Oct 22:
Test administration
Q and A
Nov 21: Deadline for ACT
to receive ACT-approved Test
Accommodations with
accompanying documentation.
Test Site Establishment
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Test site – Regular classroom administration
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No more than 30-35 students in a room
Follow ACTs rule for proctors.
Each test administrator must have a copy of Supervisor’s
Manual
Test administrators/proctors may not serve in rooms
where relatives are participating in the ACT.
Accommodations
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ACT provides accommodations in accordance
with Title III of the Americans with Disabilities
Act (ADA)
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Professionally diagnosed disability
Must have a current IEP or 504 Plan
Current IEP or 504 Plan must document requested
accommodations
State-approved accommodations
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Will be used for state assessment purposes
Will not be reported to colleges, scholarship agencies