VAM for the Future
Integrating the Vehicle Allocation Methodology
Process Into Federal Fleet Management
Presented by the
General Services Administration
Office of Governmentwide Policy (OGP)
Motor Vehicle Policy Division (MAV)
Where We’ve Been: The Initial 2011 VAM
• Presidential Memo (May 2011) required:
– Each agency identify its optimal fleet using 2011
baseline
– Fleet Management Plan to achieve optimal fleet
by 2015
– Review & recommendations by GSA
– Inclusion in agencies’ annual Strategic
Sustainability Performance Plan
– Agencies to acquire only AFVs (light duty) after
2015
Where We’ve Been: The Initial 2011 VAM
• First VAM cycle completed, Results projected from
2011 through 2015:
– Optimal fleet is 35,500 vehicles smaller, 10% of
non-exempt vehicles studied
– Projected 13% increase in AFVs
– Projected 33% decrease in conventional vehicles
– Potential annual cost avoidance of $240 million
Where We’ve Been: The Initial 2011 VAM
• What helps accomplish an effective VAM:
– Engagement across the agency communities
(Senior leadership, Fleet/logistics, Finance,
Sustainability)
– Established agency fleet network (the ability of a
dispersed fleet to communicate and coordinate)
– Reliable data (agency-wide Vehicle Management
Information System)
– Defined utilization criteria (specific miles or hours
of use in a time period)
Where We’re Going: VAM Forward
• What is needed:
– Tracking progress toward optimal fleets
– Ensuring compliance with 2015 all-AFV acquisition
target
– Annual updating Fleet Management and Strategic
Sustainability Performance Plans
– Streamlining and consolidating reporting
requirements
Where We’re Going: VAM Forward
• Primary result of a VAM is identifying
baseline/optimal fleets
– Initial VAM accomplished that
– Out-year VAM process needs to review, measure,
and update
Where We’re Going: VAM Forward
• Most agencies have done the hard part
– All agencies must annually review progress against
plan
– Optimum Fleet Attainment Plan changes:
• Changes in FY12 FAST Report inventory or AFV
acquisitions compared to VAM goals for 2012
should be explained in the agency Fleet Mgmt plan
and Sustainability Plan
• Also explain changes in out-year projections
– Update Fleet Management and Strategic Sustainability
Performance Plans as necessary
Where We’re Going: VAM Forward
• FAST will remain the vehicle for VAM
reporting/updating:
– FAST will be enhanced to accept updates in annual
Fleet Management plans
– FAST will also accept actual acquisitions/disposals
and out-year acquisition/disposal projections
– Primary FAST data call and VAM reporting will be
integrated
Where We’re Going: VAM Forward
• VAM data call will begin concurrent with
primary FAST data call on October 1 but
extends beyond it to March 15
– Does not conflict with other reporting requirements
– Gives time to accumulate actual data for updates
– Uses existing FAST reporting hierarchy to collect
inventory, acquisitions, disposals
– Allows agencies flexibility in when they report
– GSA will provide feedback in mid-April well before
June Sustainability Plans due
Where We’re Going: VAM Forward
• Primary FAST data call: Opens October 1
• New: FAST VAM data call: Opens October 1
• Primary FAST data call: Closes Mid-December
( Data transfers to VAM from FAST data call)
• New: FAST closes for VAM submissions/updates: midMarch
• New: GSA provides agencies VAM feedback: mid-April
• Sustainability Plans due: in June
• OMB A-11 reporting due: August (FAST)*
Goal: Make Process Easy & Effective
• FAST will add an additional out-year each cycle:
every year, add a year
• VAM report will autofill with updates from primary
FAST data call
• Potential to consolidate with A-11 data in future
• Consolidation of input forms will reduce/simplify
data entry
Goal: Make Process Easy & Effective
GSA seeking OMB collaboration on consolidating
VAM and A-11 processes
– VAM already has out-year inventory planning
– VAM could incorporate out-year budget numbers
OMB needs
– VAM Management Plan could incorporate A-11
narrative
– VAM, A-11, and primary FAST reporting screens
could be integrated
VAM for the Future
Questions/comments:
vehicle.policy@gsa.gov