Application advice session for schools: KA2 Strategic Partnerships What is Key Action 2? Key Action 2 will focus on sharing, developing and transferring innovative practices in education, training and youth provision between participating countries How? Through Strategic Partnerships (SPs) UK organisations can apply for funding to run collaborative projects which address: • EU policy objectives and priorities • Challenges (within school) • Needs of one or more specific field of education Summary of basic features • Can last 2 or 3 years • Can focus on one specific field of education eg school education • Can promote cross-sectoral cooperation i.e. involve more than one field of education • Grant is not a simple lump sum for mobilities (as Comenius) but a mix of lump sum (unit costs) and real costs Who can apply/participate? • Any organisation from the list of Programme Countries can apply • Organisations from Partner Countries (wider world) can take part as project partners (not as applicants) and only if they add value to the project Programme countries Number and profile of partner organisations • Minimum of two partner schools from two programme countries • Up to a max. of ten partner organisations from funded programme countries can be involved per SP Acronyms galore: ECAS, URF, PIC • Before applying, all schools will need a Personal Identification Code (PIC) … • … to get a PIC, a school must use the Unique Registration Facility (URF) … • …and to access the URF, a school must register with the European Commission Authentication Service (ECAS) ECAS • Start at URF PIC http://ec.europa.eu/europeaid/work/onlineservices/pador/register_en.htm Selection and grant agreements • One application per project, assessed by coordinating National Agency • School to school only SPs = individual Grant Agreements as per current Comenius partnerships • If schools partner with other organisations (eg Local Authority), the applicant organisation holds the grant agreement with their National Agency and hence the funds for the whole partnership What happens when you apply? • a formal check is made to verify against the eligibility and exclusion criteria • a quality assessment evaluates how well the participating organisations meet the selection criteria and the project meets the award criteria • Notification of result of application is within 4 months of the submission deadline (30 April 2014) Award CriteriaEach application is scored out of 100 points • Relevance of the project (30) • Quality of the project design and implementation (20) • Quality of the project team and the cooperation arrangements (20) • Impact and dissemination (30) A project must score at least 60 to be considered AND score at least 50% in each category Relevance of the project (30 points) Relevance of the proposed project to: • • one of more of the EU policy priorities for education & training and/or the school education priorities Education and training priorities: • developing basic and transversal skills, e.g. entrepreneurship, digital skills, multilingualism • enhancing Information and Communication Technologies (ICT) uptake in teaching and learning School priorities • • • • Improving the attainment of young people, particularly those at risk of early school leaving (ESL) Improving the attainment of young people with low basic skills in Maths, Science and Literacy Developing high quality and accessible Early Childhood Education and Care services Revising and strengthening the professional profile of the teaching professions The application eform http://www.erasmusplus.org.uk/key-action-2/strategic-partnerships-for-schools • Completed on-line only (no paper) • You’ll need the most up-to-date version of Adobe Reader • To submit and complete in full, you will need to be connected to the internet • It must be saved to your desktop (not USB!) before starting Application process 1. Complete form 2. Validate 3. 4. 5. 6. 7. Print declaration Have it signed (by Headteacher) Attach the declaration (electronically) Attach the time table of activities (Gantt chart) Submit the application online You must also upload the following documents in the Participant Portal: • the Legal Entity form as proof of legal status (this form can be downloaded from the European Commission’s website at: • http://ec.europa.eu/budget/contracts_grants/info_contrac ts/legal_entities/legal_entities_en.cfm); • the Financial Identification form. This form can be downloaded at: • http://ec.europa.eu/budget/contracts_grants/info_contrac ts/financial_id/financial_id_en.cfm) It should look like this The application form content overview • Context: background • Participating organisations: basic information • Description of the project: rationale for project and partnership, objectives • Preparation and project management: including m&e; • Project activities: details of all outputs and activities The application form content overview • • • • Follow-up: dissemination, use of results, sustainability Budget: management and activities Project summary Formal aspects: data protection, sign off Context and participating organisations • • • • Basic information Applicant organisation cf. coordinator in Comenius Details fill in automatically when ‘PIC’ input Partners – as above Description of the project, objectives • Rationale, issues and needs ie why this project? • Innovative or complementary: how does it fit with other activity/ies? • Partners: how chosen? skills, knowledge, experience? New partners? EU added value • Communication and meetings, partners and stakeholders • Relevant Priorities - drop down • Relevant Topics - drop down • Results: outputs, products, changes Preparation and project management • Preparation: analyses, planning, building engagement, possibly before funding starts; • Budget and timelines: management and monitoring budget between partners, monitoring timelines, rectifying • Quality of activities: monitoring quality of delivery; who, how, when? • Risks: internal and external, how monitored and mitigated • Assessing achievement: qualitative and quantitative indicators and activities (outputs, results, objectives) Implementation • Organisation of activities: who, what, where, how coordinated, timings? • Target groups: who? cf. “needs”, above • Participants with fewer opportunities: number; proportion of participants • support for them • why is participation difficult? Project activities (and outputs) • Menu caters for a range of projects in terms of in type and scale • Divided into types: Intellectual outputs Multiplier events Learning/Teaching/Training Activities Mobilities 1. Transnational Project Meetings – no minimum stay; 2. Learning, Teaching and Training Activities: • • Short term staff training events (5 days – 2 months) Short term pupil visits (5 days – 2 months) Both must clearly contribute to overall objectives of project Follow up - impact • Impact (effects, results, changes) on participating individuals and organisations, systems and practices and other stakeholders • Impact beyond the project; local, regional, national, European • Measurement – who, what, how? Follow up – dissemination & sustainability • Important in Erasmus+ - added value of EU funding, wider reach and impact • Communicating successes and results widely: for use by others including other sectors; to influence policy; into the future • Measureable, realistic objectives (timetable) • Resource planning • Involvement of target groups if possible Budget • Menu of different cost items: different funding levels and structures • Most payments conditional on justification in application • Unit costs/flat rates (with maximums) • Two cost items are common to any project: 1. Project management and implementation 2. Transnational project meetings Project management and implementation • 500 EUR per month to the coordinator, and 250 EUR per month to each other partner • project management e.g. contribution to tasks such as planning, managing finances, coordination, communication, promotion and dissemination • Virtual cooperation and local activities • Information/promo/dissemination (e.g. production and dissemination of brochures, web info…) Transnational project meetings • Travel and subsistence costs for project meetings between partners, hosted by one of the participating organisations • Distance bands as crow flies, - use European Commission distance calculator 100km – 1,999km = 575 EUR per participant 2,000km and above = 760 EUR per participant • Maximum 23,000 EUR per year in total (for all partners) Optional cost items linked to activities Transnational learning/teaching/training activities: • Travel by distance (275 EUR/360 EUR) • Subsistence per pupil (55 EUR) and staff (100 EUR) per day for first 14 days Special needs (optional) • Additional actual costs incurred to support participants with special needs. • Please enter actual costs as far as you know them, it may not be possible to provide extra funding for participants with special needs which has not been included in your original budget request Exceptional costs (optional) • 75% actuals , subcontracted goods and services which partners cannot provide • Office equipment or other equipment normally used by partners will not be funded Project Summary • Synopsis: to be used for publicity, uploaded to EC dissemination platform • Context • Objectives • Participants • Activities • Methodology • Results, impact, longer term benefits • Summary of participating organisations and budget Example of a Strategic Partnership between schools • Three schools in 3 programme countries • developing learning materials together on how to interest pupils in the subjects of Maths and Science in a creative and appealing way. • The expected output is the creation of a number of learning materials to be used in Maths and Science classes • The activities would involve the direct cooperation of pupils in those classes both virtually (e.g. using eTwinning) and live for a project week. For a two-year project the schools would apply for a grant covering: • Project management and implementation: a unit cost/flat rate grant per school • Transnational project meetings: 4 meetings including 24 mobilities • Transnational learning/training activity: a joint project week for which a group of 15 pupils each from two of the schools would travel to the third school and work together during a week with the materials, closed by an exhibition open to local schools and the local community of the hosting school. Finding out more • www.erasmusplus.org.uk – Application guidance, – Forms, – Deadline (11am UK time on 30th April), – Programme guide, – Links and guidance for ECAS and PIC, – Everything else to do with Erasmus+ erasmusplus.enquiries@britishcouncil.org • 0161 957 7755