Special Education Student Information System Project
SESIS BROWN BAG SESSIONS
Turning 5’s in SESIS
New York City Department of Education | Special Education Student Information System Project
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Special Education Student Information System Project
Questions from the Audience
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Today’s Agenda
 Turning 5 - SESIS Homepage Report
 Turning 5 Student Data – CAP vs. SESIS
 Turning 5 – Workflow in SESIS
 IESP and SP in SESIS
 System Demonstration
 Review of Common FAQ’s
 Questions from the Audience
New York City Department of Education | Special Education Student Information System Project
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Turning 5 SESIS Homepage Report
 SESIS will now include a Turning 5 homepage report called “Status of IEP’s
for Turning 5 Students”
 School and Network staff will have access to the report.
 The report will include the following fields:
-
Student ID
Last Name, First Name
School DBN
School Name
Grade
Process Stage
IEP Notice Sent – Y/N?
Date of IEP
These students will not show up on the other SESIS status reports
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Turning 5 Student Data – CAP vs. SESIS
 All referral processes (Initials and requests for Reevaluations)
should be completed and entered in CAP.
 Turning 5 student information is migrated from CAP and
includes the student’s latest referral and assessment data
which will populate the Special Education Summary section of
the student's profile in SESIS.
 SESIS will assign Turning 5 students to the appropriate location
based on the location assignment available in CAP.
New York City Department of Education | Special Education Student Information System Project
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Turning 5 – Workflow in SESIS
 Central determines case assignments to schools and CSE’s. Based on central’s
assignment , CSE’s then assign cases to schools and CSE’s in CAP.
 The following workflow should be followed:
1.
2.
3.
4.
5.
6.
7.
Create, complete and finalize the Notice of IEP
Use the Send/Print Letter link to record the outreach in the student's Event Log
Create the draft IEP
Create the Child Outcomes Summary Form
Hold IEP meeting with parent
Fax in the signed attendance page of the IEP
Fax in supporting “entry” and “exit” sections from the CSE student case file
using the fax coversheet created from the template
8. Finalize the Child Outcomes Summary Form
9. Finalize the IEP
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IESP and SP in SESIS
 The system will now provide an IESP / SP template available from the “Create a
New Document” dropdown list.
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IESP and SP in SESIS
 The link provided in the SESIS template will provide an MS Word version of the
document to be completed. It can be completed electronically or by hand.
 The completed document will be faxed into SESIS using a fax coversheet created
from the template. The fax coversheet determines the IESP vs SP.
 Once the completed document is faxed in, the template will be finalized in SESIS.
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Frequently Asked Questions
Q: How do I enter the special education teacher on the Notice of the IEP? The
pre-school teacher cannot be found when using the required look-up link.
A: The special education teacher for the school the student WILL attend should be
entered as the required participant on the Notice. The student's pre-school
teacher can be added in the optional box for “other”.
Q: Where will the student’s updated grade be displayed?
A: The student's updated grade will be displayed on the Demographics / Contact /
Enrollment section of the student profile in SESIS.
Q: What do I do if a Turning 5 student is listed on the R201 CAP report?
A:. All open referrals and assessments should be finished in CAP. Begin to use
SESIS by creating and finalizing the Notice of IEP and IEP in SESIS.
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How Do I Get More Information On Turning 5’s?
 SESIS Help Topics
 SESIS Computer-Based Training Modules
 SESIS Training Guides
If you are located at a DOE location, use
http://intranet.nycboe.net/SESIS
If you are not located at a DOE location, please use
https://portal.nycenet.edu/SESIS
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