Special Education Student Information System Project
Welcome to SESIS
SESIS Request for Assistance – Contracting Out
New York City Department of Education | Special Education Student Information System Project
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Learning Objectives
By the conclusion of today’s training you will be knowledgeable
on the following:
- Accessing training and reference materials on the SESIS web
portal and in the SESIS tool
- Responsibilities of the school-based Psychologist in
requesting assistance in SESIS
- Responsibilities of network staff in contracting out in SESIS
- Responsibilities of contract agency supervisors in SESIS
- Responsibilities of contract agency evaluators in SESIS
- Who to contact for OT/PT evaluation assistance
- How to send and receive messages in SESIS
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Website Supports for Case Closing, Discharge and Declassification
 Periodic updates on SESIS functionality and processes are regularly
reported in the following:
- SESIS Weekly Bulletin
- Principal’s Weekly
- School Support Weekly
- SESIS Help Topics (i.e. Help Desk database)
 Access to the SESIS portal
- If your computer is on the DOE network: http://intranet.nycboe.net/SESIS
- If you are not on the DOE network: https://portal.nycenet.edu/SESIS
- For non-DOE staff:
http://schools.nyc.gov/Academics/SpecialEducation/EducatorResources/S
ESIS_NonDOE.htm
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Website Resources Related to Request for Assistance
Training and reference information on the SESIS portal for Request for
Assistance include:
- Workflow Documentation
- Placemats:
 Major Workflows in SESIS 2
- Brown Bags:
 Assessment Planning: Initial/Annual/Reevaluation/Mandated 3
Year
- Computer Based Training Modules:
 Evaluation Module
- Arranging Evaluation Assistance
- Training Guides
 Evaluation
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Website Resources Related to Request for Assistance
Training and reference information is also available from directly
within the SESIS tool
New York City Department of Education | Special Education Student Information System Project
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Request for Assistance – Types and Notification Options
 Types of request for assistance
- Return to School
- Redeployed
- Per Session
- Contract Out
- Assessment Authorization
- DOE Staff with Translator
 Request for assistance notifications
- SESIS messaging
- Request for Assistance Report
New York City Department of Education | Special Education Student Information System Project
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Common Starting Place for Each Request for Assistance Workflow
Psychologist
Selects Request for
Assistance (RFA) on
the Assessment
Planning (AP)
document and
notifies the
Supervisor of
Psychologists/Speech
of the request
SESIS
Supervisor of
Psychologists/Speech
Populates the
Request for
Assistance
homepage report
with the request
(each school has a
separate report)
Accesses the
student’s AP
document, selects
the Request for
Assistance section,
and selects the type
of assistance that
will be provided
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Request for Assistance – Contract Out Workflow
Select
Contract Out
Completes the
evaluation
and changes
status to
“Review”
Sup of
Psych/Speech
The RFA report
is updated to
reflect
“Contract Out”
The student
populates
the caseload
of the agency
supervisor
Once
approved,
completes
billing section,
changes the
status to
“Final”
Reviews the
evaluation;
approves,
requests
revisions or
disapproves
SESIS
Agency
Supervisor
Navigates to
the Agency
Supervisor
Action screen
in the AP,
assigns an
evaluator to the
student
The RFA
report
indicates
“Submitted”.
Removes
student from
caseload
Agency
Evaluator
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Request for Assistance – Process for OT/PT Evaluations
Psychologist
SESIS
ORCS
Selects Request for
Assistance (RFA) on
the Assessment
Planning (AP)
document and
notifies ORCS of the
request **
Populates the
Request for
Assistance
homepage report
with the RFA
request, updates
the report as the
request is
processed by ORCS
Monitors the Request
for Assistance
homepage report,
accesses the student’s
AP document, selects
the Request for
Assistance section,
and redeploy DOE
OT/PT Evaluators
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Request for Assistance – Process for OT/PT Evaluations
When requesting an OT/PT Evaluation a message should be sent
via SESIS notifying them of the request.
 For non-D75 public schools send messages to the following:
- For OT requests: Huey Ying Lin
- For PT requests: Goldie Weingarten
 For D75 schools send messages to the following:
- For OT requests: Joel Levine
- For PT requests: Cynthia Aridas
New York City Department of Education | Special Education Student Information System Project
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Common Ending Place for Each Request for Assistance Workflow
Supervisor of
Psychologists/Speech/
ORCS
Once the Request
for Assistance
section is
completed in the
Assessment
Planning
document, the
Supervisor should
notify the school
Psychologist
SESIS
Finalizes the
Assessment
Planning document
once all
assessments have
been completed
and finalized
Removes the
student from the
Request for
Assistance
homepage report
and the student is
no longer on the
selected evaluator’s
caseload, where
applicable
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Faxing in SESIS
 There are two types of fax coversheets in SESIS:
- Document-specific fax coversheets
- Documents Related to Assessment
 A fax coversheet is provided specific to each assessment template in
SESIS in the event that the evaluation is not able to be input directly
into SESIS
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