Evaluating – Performance Standards
Cost per Student
All transportation expenditure ÷ Number of expected riders
Baseline data across all districts
3/13/2012
Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Daily bus as % of total fleet
Full service buses ÷ Total fleet buses
Spare bus factor
Age of fleet
Changes in eligibility
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Students receiving basic home to/from school
Students receiving transportation ÷ total enrollment
Need to count AM/PM riders at least every 7 weeks
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Evaluating – Performance Standards
Transportation Expenditures as % of General Fund
Total transportation expenses ÷ General fund budget
Impact of transportation on overall district operation
Key indicator of operational efficiency
3/13/2012
Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Average Age of Fleet
Age of all fleet buses ÷ Number of fleet buses
Balance reliability/ongoing maintenance against capital
expenditures
Careful life cycle analysis needed to determine balance
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Evaluating – Performance Standards
Average Daily Ride Time
Average total daily ride time (AM+PM) minutes per student
Maximize riders Minimize time
AM Run Times
PM Run Times
Time
Route
HS
MS
ES
AM time
HS
MS
ES
1
35
35
35
105
35
35
35
105
2
35
35
35
105
35
35
35
3
50
50
50
150
50
50
4
30
30
30
90
30
5
40
40
40
120
40
3/13/2012
PM Time AM+PM
Riders Time/Run
AM+PM
Minutes
# Runs
210
280
35
6
105
210
320
35
6
50
150
300
72
50
6
30
30
90
180
340
30
6
40
40
120
240
280
40
6
Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Cost per Contractor-Operated Bus
Total spent on contractor services ÷ Total contractor-operated
buses
Objective analysis of true cost allows district to determine best
service model
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Evaluating – Performance Standards
Cost per District-Operated Bus
Total transportation expenses related to district-operated buses ÷
Total number of daily used buses
Objective analysis of true cost allows district to determine best
service model
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Evaluating – Performance Standards
Cost per Mile Operated
Total transportation expenses ÷ Total annual miles – district and
contractor
Basic measurement of cost efficiency of a pupil transportation
program.
Baseline cost comparison across districts
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Deadhead Miles per Bus
Annual deadhead miles for buses – district/contractor ÷ Number
of daily buses - district/contractor
(Miles driven without students – negative value)
Efficiency indicator of transportation services. Reduces fuel
consumption, vehicle maintenance, and other operating costs.
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Fleet In-Service
Number of buses out of service on a daily basis for any reason ÷
Total number of buses – district/contractor
Measure of district’s transportation maintenance program
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Evaluating – Performance Standards
Live Miles per Bus
Annual live miles for buses – district/contract ÷ Number of daily
buses – district/contract
Captures productive use of buses
Maximize productive time Minimize non-productive time
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Evaluating – Performance Standards
Mechanics per Bus
Total mechanics and helpers responsible to service school buses ÷
Total number of buses
e.g. 4 mechanics ÷ 75 school bus = .053 mechanics per bus
Indicates level of staffing needed for bus maintenance
Compare staffing with other similar operations (fleets)
What is similar? Miles, buses, mechanics, etc.
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Miles between Accidents (Crashes)
Total number of annual miles ÷ Number of annual accidents
Provides overall measure of safety and trust
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Miles between Preventable Accidents (Crashes)
Total annual miles – district/contract ÷ Number of preventable
accidents (crashes)
Accident awareness and prevention can reduce liability exposure
to a district
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Total Miles per Bus
Annual total miles for buses – district/contract ÷ Number of daily
buses – district/contract
Efficiency indicator for transportation services by equating miles
costs
Contract services may have mileage limit requirements
Component of a bus replacement plan
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Evaluating – Performance Standards
On-Time Performance (10 minutes)
Average time of buses arriving within 10 minutes of scheduled
arrival time
Success transportation service has in staying on published arrival
schedule
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Evaluating – Performance Standards
Runs per Day
Total number of daily scheduled runs ÷ Total number of buses –
district/contract
Captures how well district uses its buses
Efficiencies are gained when a bus is used multiple times
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Part II Evaluating - Fleet Performance
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Evaluating – Performance Standards
Average Number of Students per Bus
Number of expected riders on a daily basis ÷ Total number of
buses – district/contract
Basic measure of cost efficiency
Baseline comparison across districts
3/13/2012
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Evaluating – Legislation Review
3/13/2012
Part II Evaluating - Fleet Performance
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