Hosted by TAMU Kingsville Business Office Presented by Mari Ybanez 1 • Online venue for customers to make payments for products or services that are NOT on a student’s account • Any fee that is traditionally added to a student account, should not be placed on Marketplace exclusively for audit purposes by dept & others 2 Collect donations Sell merchandise Host online registrations ◦ ◦ ◦ ◦ ◦ ◦ Online courses Conferences Summer Camps Banquets/ Events Fundraisers Mailing Lists 3 Add Sales Tax & Shipping costs Allow recurring payments Track inventory - Restrict Sales Include promotional discounts by % or $ Gather Detailed Customer Information Email notifications for Customer & Dept Reports downloadable in Excel Refunds directly from Marketplace Auto Disable/Enable products for future use Stylesheets – Customize store appearance 4 Most beneficial to departments whose deposits are for the same items ◦ Can create unique products for single sales or donations Bypass receipting procedures – No Paperwork No deposit at Business Office Funds deposited automatically into designated FAMIS account Grouped online with similar products Easily accessible to “site-seers” 5 Merchandise and admission charges are taxable Examples: Books, brochures, CDs/DVDs, programs, T-shirts ◦ Overnight guest fees ◦ Entertainment tickets (professional performers) ◦ Guest Passes (ex. Swimming pool) No allowance for Tax exempt organizations ◦ Dept verifies customer exemption, take sale thru mail, deposit at Business Office with exemption form. 6 Texas Sales Tax FAQ can which contains helpful information about taxes and exemptions can be found at http://www.window.state.tx.us/taxinfo/sal es/faq_collect.html#collect1 Further information about sales tax is available by calling the Texas Comptroller's Office at 1-800-252-5555 7 Free for all departments to participate in Only fees are credit card fees of approximately 2% per transaction ◦ Cumulative fee will be charged to department at end of the month ◦ No fee if no credit card transactions that month No fees for ACH (checking account) transactions 8 Compliance with Fiscal policies Department users maintain stores/products Ensure correct Standard settings Designate responsible person who will: ◦ ◦ ◦ ◦ Reconcile revenue to FAMIS Run reports for participant lists Store contact for customers Authorized to request refunds 9 10 http://www.tamuk.edu/businessoffice /Cashiers/Marketplace.html 11 ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ Athletics, including Javelina Club * BossCars – University Police Department * King Ranch Institute of Ranch Management Office of Alumni & Development Caesar Kleberg Wildlife Research Institute Chemical Engineering Admissions Continuing Education Recreational Sports Student Activities Intensive English Program Career Services 12 ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ ◦ Citrus Center Center for Teaching Effectiveness College of Business College of Engineering (Dean’s Office) International Studies & Programs Language & Literature Mathematics Music Teacher & Bilingual Education Academic Testing Center Annual Citrus Sale Fiscal Training Workshops 13 ◦ ◦ ◦ ◦ ◦ ◦ Center for Young Children Office of Student Success Dean of Students College of Agriculture & Human Sciences Health & Kinesiology Life Services & Wellness ◦ Your Department ??? 14 Contact Mari Ybanez, ext 3905, kamy000@tamuk.edu Test environment available ◦ Can view other merchant setups, gather ideas ◦ Successfully complete Test payment transactions Move onto Production ◦ Copy settings from Test ◦ Ready to go Live! 15