Introduction Presentation - Texas A&M University

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Hosted by TAMU Kingsville
Business Office
Presented by Mari Ybanez
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• Online venue for customers
to make payments for
products or services that are
NOT on a student’s account
• Any fee that is traditionally added to a
student account, should not be
placed on Marketplace exclusively
for audit purposes by dept & others
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Collect donations
Sell merchandise
Host online registrations
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Online courses
Conferences
Summer Camps
Banquets/ Events
Fundraisers
Mailing Lists
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Add Sales Tax & Shipping costs
Allow recurring payments
Track inventory - Restrict Sales
Include promotional discounts by % or $
Gather Detailed Customer Information
Email notifications for Customer & Dept
Reports downloadable in Excel
Refunds directly from Marketplace
Auto Disable/Enable products for future use
Stylesheets – Customize store appearance
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Most beneficial to departments
whose deposits are for the same items
◦ Can create unique products for single
sales or donations
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Bypass receipting procedures – No Paperwork
No deposit at Business Office
Funds deposited automatically into
designated FAMIS account
Grouped online with similar products
Easily accessible to “site-seers”
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Merchandise and admission charges are
taxable
Examples: Books, brochures, CDs/DVDs,
programs, T-shirts
◦ Overnight guest fees
◦ Entertainment tickets (professional performers)
◦ Guest Passes (ex. Swimming pool)
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No allowance for Tax exempt organizations
◦ Dept verifies customer exemption, take sale thru
mail, deposit at Business Office with exemption
form.
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Texas Sales Tax FAQ can which contains
helpful information about taxes and
exemptions can be found
at http://www.window.state.tx.us/taxinfo/sal
es/faq_collect.html#collect1
Further information about sales tax is
available by calling the Texas Comptroller's
Office at 1-800-252-5555
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Free for all departments to participate in
Only fees are credit card fees of
approximately 2% per transaction
◦ Cumulative fee will be charged to department at
end of the month
◦ No fee if no credit card transactions that month
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No fees for ACH (checking account)
transactions
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Compliance with Fiscal policies
Department users maintain stores/products
Ensure correct Standard settings
Designate responsible person who will:
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Reconcile revenue to FAMIS
Run reports for participant lists
Store contact for customers
Authorized to request refunds
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http://www.tamuk.edu/businessoffice
/Cashiers/Marketplace.html
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Athletics, including Javelina Club *
BossCars – University Police Department *
King Ranch Institute of Ranch Management
Office of Alumni & Development
Caesar Kleberg Wildlife Research Institute
Chemical Engineering
Admissions
Continuing Education
Recreational Sports
Student Activities
Intensive English Program
Career Services
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Citrus Center
Center for Teaching Effectiveness
College of Business
College of Engineering (Dean’s Office)
International Studies & Programs
Language & Literature
Mathematics
Music
Teacher & Bilingual Education
Academic Testing Center
Annual Citrus Sale
Fiscal Training Workshops
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Center for Young Children
Office of Student Success
Dean of Students
College of Agriculture & Human Sciences
Health & Kinesiology
Life Services & Wellness
◦ Your Department ???
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Contact Mari Ybanez, ext 3905,
[email protected]
Test environment available
◦ Can view other merchant setups, gather ideas
◦ Successfully complete Test payment transactions
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Move onto Production
◦ Copy settings from Test
◦ Ready to go Live!
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