Advanced Choice of Employment
Scheme 2011
Becky Dyke
(ACE Candidate Care Coordinator)
ACE Overview
Complete ACE application to apply for a
first year House Officer position in NZ
Applicants rank DHBs in order of
preference
DHBs rank applicants in order of
preference
ACE match using algorithm
ACE notifies DHBs of
successful matches
ACE notifies applicants of
successful matches
DHBs send an offer of employment
to successful applicants
Eligibility
ONE Match process
The 2011 match will consist of one single match
• All applicants eligible for first year house
positions, and suitable to apply for registration
with the New Zealand Medical Council
• Unfilled positions after the match?
Eligibility
DHB Ranking
The DHBs will rank applicants in the following order until ALL
applicants have been ranked:
1) Graduates from New Zealand medical schools and are citizens
or permanent residents of New Zealand/Australia.
2) Graduates from Australian medical schools and are citizens
or permanent residents of New Zealand/Australia
3) Applicants who have passed the NZRex clinical exam and are
citizens or permanent residents of New Zealand/Australia or
hold an unconditional work permit to work in New Zealand.
4) Graduates from New Zealand medical schools and are not
permanent residents of New Zealand/Australia.
5) Applicants who have passed the NZRex clinical exam and are
not permanent residents of New Zealand/Australia.
6) Graduates from Australian medical schools and are not
permanent residents of New Zealand/Australia.
ACE Application
• ACE application form
• Certified copy of academic transcript
• Certified copy of residency document
• Three ACE referee report forms completed
• Curriculum vitae
• Cover letter(s) (Optional)
ACE application form
• Complete all sections!
• Changes can be made until the closing
date – Monday 27 June 2011
Academic Transcript
• Post certified hard copy of the official academic
transcript
• Must be certified by:
o
o
o
Justice of the Peace
Court Registrar
Lawyer
• Original transcripts accepted but not returned
• University of Auckland – Faculty Transcripts – sent
to us by the faculty administration in May – you
must send details of 4/5 year distinctions
• University of Otago – Faculty Transcripts – must be
ordered by the student and then sent to ACE
(original or certified)
Residency Document
• Post certified hard copy/copies of:
o
o
o
Photo page of NZ passport or
Photo page of an overseas passport accompanied by
the relevant visa page or
New Zealand driver licence accompanied by birth
certificated or citizenship certificate
• Must be certified by:
o
o
o
Justice of the Peace
Court Registrar
Lawyer
• Please do not send original documents
References
• Must be a Consultant GP/Consultant Specialist
who has observed the applicant’s clinical
work in a NZ health setting or in a
comparable health setting (as defined by the
Medical Council of New Zealand).
• Countries included can be found at the
MCNZ website. There are 22 countries and
include Canada, the UK, Hong Kong,
Singapore and the USA.
• References must be obtained from placements
completed in the past 2 years. Only one 5th
year reference may be used. Must be completed
using the 2011 ACE referee form
Curriculum vitae
• ACE CV template can be found on the ACE
Healthcareers website.
• Your chance to ‘sell’ yourself
• Professional, positive and genuine
• Try to keep to 1~2 pages (excluding research &
publications)
• Include employment history but make sure you explain
any large gaps
• Avoid listing key skills/attributes
• No grammatical and spelling errors!
Cover Letters
• One page
• Professional and enthusiastic but not desperate
• Be yourself and avoid regular use of clichés
• Explain what skills you can bring to the job and the
organisation – Do the research
• Show genuine interest by giving specific reasons to
why you want to work for that DHB – Simply stating
“I have ranked you as my first choice” is
meaningless
• No grammatical and spelling errors!
ACE Selection Criteria
• Aside from the eligibility criteria outlined earlier,
each DHB uses a number of other criteria to rank
applicants, shown on the next slide.
• After a successful pilot scheme last year, all DHBs
will use the same ranking matrix.
• This has always been done but never publicised.
• Increase transparency
• You must provide all the information requested in the
ACE CV template
ACE Selection Criteria
• Academic Transcript
• Pre-Clinical
• Clinical
• Prizes and Scholarships during MBChB
• CV
• Additional Qualifications
• Publications/Presentations – other than course
requirements
• References
• Clinical skills
• Professional skills
• ‘Outstanding’ marks
• Extra comments
• Other information provided on CV
ACE algorithm
How it works…
Applicant A
Applicant B
Applicant C
Applicant D
Hospital 1
Hospital 2
Hospital 3
Hospital 2
A and
been matched
to
Hospital
2Applicants
Hospital
3 B have
Hospital
Hospital 3
The
red line
indicates
the
“quota 1boundary”.
Hospitals
1 and 2 Hospital
respectively.
Hospital
3
Hospital
2 who have
Applicants
ranked 1above the
red line
Applicant
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not
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is Applicant
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Hospital 1
Hospital 2
Hospital 3
(2 positions)
(1 position)
(1 position)
Applicant B
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Applicant C
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ACE 2010
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140
120
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No. of positions available
Total no. of applicants
ACE on Healthcareers
0800 ACE CENTRE (0800 223 236)
ace@healthcareers.org.nz