Parts of the project proposal
(the old E form)
Rami M. Ayoubi and MhD Maher AlKhatib
National Erasmus+ Office (NEO) Syria
National Information Day,
Damascus University
10th Nov 2014
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Syrian Erasmus+ First National Information Day, 10-11-2014
“TEMPUS Proposal Application e-Form”
Part A. Identification of the Applicant and other
organizations participating in the project.
Part B. Organization and activities
Part C. Description of the project
Part D. Operational Capacity
Part E. Project implementation/Award criteria
Part F. Work plan in work packages
Part G. Attachments:
1. Declaration of Honor. JPEG document (jpeg, jpg) or PDF document(pdf).
2. Work plan and Budget. Excel document only (xls, xlsx).
3. Logical Framework Matrix. Word document (doc, docx) or PDF document(pdf)(
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Tables related to Work plan and Budget
Table 1. Work Plan
Table 2. Summary Funding
Table 3. Staff Costs
Table 4. Travel of Costs & Costs of Stay
Table 5. Equipment Costs
Table 6. Printing & Publishing
Table 7. Other Costs
Table 8. Summary of Co- Financing Requirements
Table 9. Budget Breakdown by Work Package
Table 10. Budget Breakdown by Partner Institution
Table 11. Country Codes (to complete the mobility tables)
Table 12. Staff Costs- Max. Eligible Daily Rates
Table 13. Costs of Stay- Max. Rates per person excluding Travel Costs for Staff
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Logical Framework Matrix – LFM
Wider Objective:
Indicators of
progress:
How indicators will
be measured:
Specific Project
Objective/s:
Indicators of
progress:
How indicators will
be measured:
Assumptions &
risks:
Outputs (tangible)
and Outcomes
(intangible):
Indicators of
progress:
How indicators will
be measured:
Assumptions &
risks:
Activities:
Inputs:
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Assumptions, risks
and pre-conditions:
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Part A: Identification of the Applicant and other
organizations participating in the project.
• A.1 Organization
• A.2 Person responsible for the management of
the application (contact person)
• A.3 Person authorized to represent the
organization in legally binding agreements
(legal representative)
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A.1 Organisation
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A.2 Person responsible for the management of
the application (contact person)
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A.3 Person authorized to represent the organization in
legally binding agreements (legal representative)
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Part B. Organization and activities
• B.1 Structure
•
•
Status * : Public
Type of organisation * : University or higher education institution (tertiary level)
• B.2 Aims and activities of the organisation
•
•
Please provide a short presentation of your organisation (key activities, affiliations
etc.) relating to the domain covered by the project. (Max. 1000 characters)
Please describe the role of the organization in project (Max. 1000 characters)
• B.3 Other EU grants
•
•
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Please list the projects for which the organisation, or the department responsible
for the management of this application, has received financial support from the
Tempus Programe during the last three years.
Please list other grant applications submitted by your organisation, or the
department responsible, for this project proposal. For each grant application,
please mention the EU Programme concerned and the amount requested.
Syrian Erasmus+ First National Information Day, 10-11-2014
List of Partner Organisations
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Part C. Description of the project
• C.1 Timing of the project
• C.2 Specific objectives of the project
• C.3 Tempus programme objectives, themes and priorities
addressed by this application
• C.4 Partner countries involved in the project
• C.5 Summary Of The Project
• C.6 Summary Of Work Packages
• C.7 List Of Deliverables – Outcomes
• C.8 Budget Summary
• C.9 Project History
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Part C. Description of the project
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Part C. Description of the project
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Part C. Description of the project
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Part D. Operational Capacity
• D.1 Skills and expertise of key staff involved in
the project
(Please complete this section for each organization involved in
the consortium including the Applicant Organization)
• D.2 Specific tasks that will be sub-contracted
to bodies outside the formal project
consortium
Please detail where relevant. (Max. 1000 Characters)
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Part D. Operational Capacity
• D.1 Skills and expertise of key staff involved in
the project
(Please complete this section for each organization involved in
the consortium including the Applicant Organization)
• D.2 Specific tasks that will be sub-contracted
to bodies outside the formal project
consortium
Please detail where relevant. (Max. 1000 Characters)
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PART E. Project implementation/Award criteria
• Narrative description of the project. Please describe the
project in detail, clearly linking to the problems identified and
ensuring consistency with the award criteria defined in the
call for proposals.
•
•
•
•
•
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E.1 The project rationale
E.2 Quality of the partnership
E.3 The project's content and methodology
E.4 Dissemination and sustainability
E.5 Budget and cost effectiveness
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PART E. Project implementation/Award criteria
• E.1 The project rationale
• Please outline the motivation behind your project, clearly
identifying the specific problem/s which it intends to solve.
• Explain how the project proposal fits within the
development strategies of the Partner Countries involved
and why this/these problem/s were selected instead of
others. In particular, explain how the area of intervention
has been explored to guarantee that the project is offering
something new compared to the existing situation. Where
applicable, any synergy with other EU initiatives should be
highlighted. Define the wider and specific objectives that
will be addressed as well as target group(s)/target sector(s)
that will benefit from your project. (Max. 6000 characters)
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PART E. Project implementation/Award criteria
E.2 Quality of the partnership
• Explain why the selected partners are best suited to participate in
the project. Please describe the skills, relevant expertise and
competences within the consortium directly relating them to the
planned project activities and how they complement each other for
the project's purpose. If applicable, make clear reference to any
partner that has not benefited under Tempus IV or had a limited
participation in the Tempus programme during previous calls for
proposals.
• Explain how the tasks are distributed amongst the partners and
how project "ownership" is ensured.
• Describe how the networking and communication amongst
partners is envisaged during the project's lifetime. (Max.
• 6000 characters)
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PART E. Project implementation/Award criteria
E.3 The project's content and methodology
Having identified the problems and needs under point E.1, please describe the
project as a whole, addressing as appropriate the following points:
• academic / training content
• pedagogical approach
• involvement of academics, students and stakeholders at large
• activities leading to the expected outcomes, being consistent with the wider
and specific objectives
• quality assurance processes
The description must indicate the working methodologies and processes to be
used with a clear monitoring and management plan including measures for
conflict resolution.
Make sure that the information in this section is consistent with the project
Logical Framework Matrix. (Max. 12000
characters)
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PART E. Project implementation/Award criteria
E.4 Dissemination and sustainability
Explain how the planned dissemination and exploitation
activities will ensure optimal use of the results during and
beyond the lifetime of the project. Make clear the potential in
the project for tangible impact and multiplier effects.
Please list the outcomes that you consider sustainable and
describe the strategy to ensure their long lasting use beyond
the project's life (financially, institutionally and at policy level).
(Max. 4000 characters)
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PART E. Project implementation/Award criteria
E.5 Budget and cost effectiveness
Describe the strategy adopted to ensure that the proposed
results and objectives will be achieved in the most economical
way.
Explain the principles of budget allocation amongst partners.
Indicate the arrangements adopted for financial management.
(Max. 2000 Characters)
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Part F. Work plan in work packages
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•
•
•
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F. 1 Identification
F.2 Deliverables – outputs / outcomes
F.3 Consortium partners involved Lead partner
F.4 Resources required to complete work package
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Part F. Work plan in work packages
F. 1 Identification
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•
•
•
•
•
•
Work package Number * :
Work package type * :
Work package title * :
Start (month number) * :
End (month number) * :
Duration (in months)
Related assumptions and risks (Max. 400
characters) * :
• Description of workpackage (Max. 2000
characters) * :
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Part F. Work plan in work packages
F.2 Deliverables – outputs / outcomes
•
•
•
•
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Deliverable No: Title * :
Type or nature of deliverable * :
Delivery Date (dd/mm/yyyy) * :
Target Group(s):
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Part F. Work plan in work packages
F.3 Consortium partners involved Lead Partner
• Partner number * :
• Country Short-name Role and tasks in the
workpackage (Max. 400 characters) * :
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Part F. Work plan in work packages
F.4 Resources required to complete work package
•
•
•
•
•
•
•
•
•
•
•
•
•
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Staff*
Provide indicative input of consortium staff. The totals provided for staff days must
correspond with the information indicated in the detailed Work plan and Budget Excel table.
Tasks that will be subcontracted
Partner responsible for Sub-contract Country
Short name
N° days (where appropriate)
Brief description of task
Travels
Provide information on the travel necessary to complete the workpackage.
Detailed information on each mobility flow must be indicated in the Workplan and Budget
Excel table.
Staff/trainees Students
Direction Number of mobility
Number of From To flows days
Syrian Erasmus+ First National Information Day, 10-11-2014
Part F. Work plan in work packages
F.4 Resources required to complete work package
• Equipment
•
•
Provide a general list of equipment items needed to complete the activities in this
workpackage, indicating the partner country university/ies at which equipment will be
installed.
Remember that the detailed specification of each item must be indicated in the Workplan
and Budget Excel table. (Max. 1000 characters)
• Printing and publishing
•
•
Indicate the type of materials requiring printing and publishing.
Remember that the detailed specification of each item must be indicated in
• Other costs
•
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Indicate the type of other eligible expenditure foreseen during the project lifetime, explaining
the reason for each item. Detailed information on each item must be provided in the Work
plan and Budget Excel table. (Max. 1000 characters)
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Part G. Attachments
1. Declaration of Honor.
JPEG document (jpeg, jpg) or PDF document(pdf).
2. Work plan and Budget.
Excel document only (xls, xlsx).
3. Logical Framework Matrix.
Word document (doc, docx) or PDF document(pdf)
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Table 1. Work Plan
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Table 2. Summary Funding
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Table 3. Staff Costs
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Table 4. Travel of Costs & Costs of Stay
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Table 5. Equipment Costs
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Table 6. Printing & Publishing
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Table 7. Other Costs
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Table 8. Summary of Co- Financing Requirements
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Table 9. Budget Breakdown by Work Package
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Table 10. Budget Breakdown by Partner Institution
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Table 11. Country Codes (to complete the mobility tables)
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Table 12. Staff Costs- Max. Eligible Daily Rates
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Table 13. Costs of Stay- Max. Rates per person excluding Travel Costs for Staff
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Logical Framework Matrix – LFM
Wider Objective:
What is the overall
broader objective,
to which the
project will
contribute?
Indicators of
progress:
What are the key
indicators related
to the wider
objective?
HOW INDICATORS
WILL BE
MEASURED:
What are the
sources of
information on
these indicators?
Specific Project
Objective/s:
What are the
specific objectives,
which the project
shall achieve?
Indicators of
progress:
What are the
quantitative and
qualitative
indicators showing
whether and to
what extent the
project’s specific
objectives are
achieved?
How indicators will
be measured:
What are the
sources of
information that
exist and can be
collected? What
are the methods
required to get this
information?
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Assumptions &
risks:
What are the factors
and conditions not
under the direct
control of the
project, which are
necessary to achieve
these objectives?
What risks have to
be considered?
Logical Framework Matrix – LFM
Outputs (tangible)
and Outcomes
(intangible):
Please provide the
list of concrete
DELIVERABLES outputs/outcomes
(grouped in
Workpackages),
leading to the
specific
objective/s.:
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Indicators of
progress:
What are the
indicators to
measure whether
and to what extent
the project
achieves the
envisaged results
and effects?
How indicators will
be measured:
What are the
sources of
information on
these indicators?
Syrian Erasmus+ First National Information Day, 10-11-2014
Assumptions &
risks:
What external
factors and
conditions must be
realised to obtain
the expected
outcomes and
results on
schedule?
Logical Framework Matrix – LFM
Activities:
What are the key
activities to be
carried out
(grouped in Work
packages) and in
what sequence in
order to produce
the expected
results?
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Inputs:
What inputs are
required to
implement these
activities, e.g. staff
time, equipment,
nobilities,
publications etc.?
Syrian Erasmus+ First National Information Day, 10-11-2014
Assumptions, risks
and pre-conditions:
What preconditions are
required before the
project starts?
What conditions
outside the
project’s direct
control have to be
present for the
implementation of
the planned
activities?
Logical Framework Matrix – LFM
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Logical Framework Matrix – LFM
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Logical Framework Matrix – LFM
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Logical Framework Matrix – LFM
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THANK YOU
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Day, 10-11-2014