The Erasmus
Without Paper
Project
Third Annual
Groningen Declaration
Network Meeting
7-9 April 2014
Washington DC
Erasmus without paper
Context and problem area
• More and more HEI students in Europe now do part of their
studies abroad as exchange students (study periods and
placements)
• Erasmus+ is Europe’s new mobility programme 2014-2021,
and is now going global
• Large amounts of student data need to be exchanged in the
process
• Even though most of it is stored electronically, the exchange
of data is still largely paper-based
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Erasmus without paper
Documents to be stamped and signed
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Bilateral agreement
Application form
Nominations
Learning agreement and change form(s!)
including student data and course
catalogue data
Transcript of Records
Diploma supplements
Arrival/Departure certificates
Institutional key data
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Erasmus without paper
Student data repositories
• Student Information Systems (SIS)
• International (Exchange) Student Information
Systems (ISIS) (sometimes still Excel files!)
• National student databases
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Erasmus without paper
The solution?
• Creating a network that will enable all the data repositories
to communicate with each other
• Exchange data, not documents (e.g. scans)
• Low cost, simple, reliable, secure; tamper-proof
• In line with the Groningen declaration
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Erasmus without paper
Types of partners to be involved in the project
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Higher Education Institutes (HEI)
(Semi-)public (I)SIS consortia
Commercial (I)SIS vendors
European Higher Education Networks
Student Organisations
Groningen Declaration affiliated organisations
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Erasmus without paper
Main aims
• mobility scenarios
• transport protocols
• identity management (authentication and
authorization methods)
• security issues
• data models (with defined semantics),
document formats
• mobility connectors
• dissemination and exploitation
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Erasmus without paper
Timing
• First meeting: december 2012
• 3 follow-up consortium meetings
• Project proposal to be submitted on 30 April
2014 (KA2 – Strategic Partnerships - 2 years as
of 1 September 2014)
• Follow-up project under KA3 Policy actions
(preliminary call autumn 2014)
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Erasmus without paper
Work Groups now starting to operate
WG1
WG2
WG3
WG4
WG5
WG6
WG7
WG8
Management/Coordination work group
Mobility Scenarios/use cases
Data Modelling and standardisation
Design and Implementation of the network
Mobility module Connectors
Quality Assurance
Dissemination and Communication
Exploitation
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Erasmus
without
paper
Official
Partners
P01 UNIVERSITA DEGLI STUDI DI ROMA LA SAPIENZA
P02 UNIVERSITEIT GENT
P03 Erasmus Student Network
P04 Grupo Compostela de Universidades
P05 Asociación Grupo Santander
P06 UMEA UNIVERSITET
P07 European University Foundation - Campus Europae
P08 European Association of Erasmus Coordinators
P09 European Association for International Education
P10 Simone Ravaioli
P11 SOP Hilmbauer & Mauberger GmbH & Co KG
Sapienza
UGent
ESN
GCU
SGroup
Umea
CE
EAEC
EAIE
Kion
SOP
P12 UNIVERSITETET I OSLO
P13 SIGMA Gestion Universitaria AIE
P14 UNIWERSYTET WARSZAWSKI
P15 RESEAU DES UNIVERSITES DES CAPITALES DE L'EUROPE
P16 Framework Computer Consultants Limited
P17 QS unisolution GmbH
P18 National Student Clearinghouse
P19 UNIVERSIDAD DE MALAGA
P20 UNIVERSIDADE DO PORTO
P21 University of Aveiro
Oslo
SIGMA
Warsaw
UNICA
Digitary
MoveOn
NSC
Malaga
Porto
Aveiro
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Erasmus without paper
Indirect partners
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R3SG (Rome Student Systems and Standards Group)
Ladok (Sweden)
FS (Norway)
MUCI (Poland)
Terena
Eunis
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Project Partners
Thank you for your
attention!
Valère Meus
Ghent University, Belgium
Valere.meus@ugent.be