Travel and Expense Management
(TEM)
What is TEM?
TEM is a web-based system for Travel Authorization and
Travel Expense Report entry and approvals.
It will be used by Travelers, Travel Coordinators, Fiscal
Officers, and approving officials.
The use of TEM will provide more comprehensive travel
data, analytical reporting of travel expenses, and
streamlining of the travel process.
Using TEM
 TEM login will use the same credentials as
UAOnline
 Travelers will have a profile to add funding source
& first approving official
 Travelers can enter their own trip information or
have it entered by a delegate
Changes from current process
 TEM will assign the authorized Per Diem rate for
you based on the trip destination.
 Account codes will go away as we use them now
and will be assigned by TEM according to the
type of travel expense (i.e. airfare, lodging, per
diem, etc.). Please note miscellaneous expenses
should still be processed on an employee
reimbursement form and not added to the
expense report.
Why will the account codes change?
Rather than just by account code, data can be pulled by:

Report type: Canadian Travel, Foreign Travel, In State
Travel, & US travel

Purpose: Conference, Instructional, Lobbying, Meeting,
Multi Purpose, Program/Field Work, Recruiting,
Student Competition, Training & Workshop

Affiliation: Board of Regent, Candidate, Executive,
Faculty – Academic, Faculty - Research, Mentor, NonUniversity Professional, Non-University Participant,
Non-University Other, Staff, & Student

Destination
Approvals
 Approvals will happen through the workflow process.
 Approval options: Approve (Final), Approve & Add Approver,
Deny, Return for Corrections
 If more than one approver is needed, the approver will need to
forward it on to the next approver (for example, when the
traveler is going out of state and requires supervisor & Dean /
Director approval)
 Limitless approvers
 The final approver selects the approval status of Approve
(Final) and the AT is encumbered in Banner
Reimbursement
 The traveler or delegate creates an Expense Report
 Supporting documentation is scanned to a central
email address for TEM documents
 The Expense Report is submitted through the same
approval process as the Travel Authorization
MAU Point of Contact
 UAA: Sara Braniff – (907) 786-1491 or
srbraniff@uaa.alaska.edu
 UAF: Geoff Jacobs – (907) 474-2413 or
gajacobs@alaska.edu
 UAS: Wendy Cole – (907) 796-6491 or
wcole1@uas.alaska.edu
 SW: Ali Hayden – (907) 450-8050 or
sydevel@alaska.edu
Please send questions to ua-tem-questions@alaska.edu