2014 Student Affairs and Enrollment Management
Dual Enrollment Update
April 8, 2014
Dual Enrollment Participation
Requirements
Laura Talbot
Director of Curriculum & Accreditation
Texas Success Initiative
Texas Success Initiative
The Texas Success Initiative requires ALL new students to be
assessed academically to determine their level of college
readiness
Texas Education Code Section 51.3062
Texas Success Initiative (TSI)
Exemption Scores
• ACT
• SAT
• Exit Level TAKS
• STAAR/End of Course (EOC) Exam
Student is exempt from further assessment
Texas Education Code Section 51.3062
Texas Success Initiative (TSI)
Exemption Scores
• Students who have graduated with an associate or
baccalaureate degree
• Students who transfer from a private or independent
accredited college
• Students who have transferred from an Out- of-State
College and have satisfactorily completed college-level
coursework as determined by the college.
Texas Success Initiative (TSI)
Exemption Scores
TAAS
TAKS
READING
89
READING
WRITING
1770
WRITING
MATH
MATH
86
STARR EOC
SAT
ACT
READING (ENGLISH III, LEVEL II)
2000
ENGLISH
19
VERBAL
500
2200
&3
WRITING (ENGLISH III, LEVEL II)
2000
MATH
19
MATH
500
2200
MATH (ALGEBRA II, LEVEL II)
4000
COMPOSITE
23
COMPOSITE
1070
Exemption is valid for a period of five (5) years from the date of testing.
STAAR/End of Course (EOC) Exam
 minimum score of Level 2 on the English III (both reading and writing)
 minimum score of Level 2 on the Algebra II (mathematics section)
TSI Assessment
• THEA
These instruments were
• ACCUPLACER
valid through 2013
• COMPASS
Summer sessions only.
• ASSET
New TSI Began 1st Class Day – August 26, 2013
Texas Education Code Section 51.3062
TSI Assessment Cut Scores Approved
by the THECB April 25, 2013
Approved phase-in College Ready cut-scores Phase 1 –
Freshmen entering higher education Fall 2013
 Mathematics -350
 Reading -351
 Writing –Essay Score of 5; Essay Score of 4 and
Multiple Choice of 363
Dual Enrollment Participation
Requirements
Dual Enrollment Participation –
Academic Courses
Title 19, Part I, Chapter 4, Subchapter D, Rule 4.85
• (b) Student Eligibility.
(1) A high school student is eligible to enroll in dual credit
courses in the eleventh and/or twelfth grade if the student:
•
(A) demonstrates college readiness by achieving the
minimum passing standards under the provisions of the
Texas Success Initiative as set forth in §4.57 of this
title…… on relevant section(s) of an assessment
instrument…..;
Dual Enrollment Participation –
Academic Courses
or
(B) demonstrates that he or she is exempt under the provisions
of the Texas Success Initiative as set forth §4.54 of this title….
(2) An eleventh grade high school student is also eligible to enroll
in dual credit courses under the following conditions:
•
(A) a student achieves a minimum designated Level 2 final
phase-in score on the Algebra II end-of-course assessment
and/or the English II reading or English II writing end-ofcourse assessments, relevant to the courses to be
attempted……. ; or
Dual Enrollment Participation
Academic Courses
• (B) the student achieves a combined score of 107 on the
PSAT/NMSQT with a minimum of 50 on the critical
reading and/or mathematics test relevant to the courses
to be attempted. An eligible high school student who has
enrolled in dual credit under this provision must demonstrate
eligibility to enroll in dual credit courses in twelfth grade; or
•
(C) the student achieves a composite score of 23 on the
PLAN with a 19 or higher in mathematics and English.
An eligible high school student who has enrolled in dual
credit under this provision must demonstrate eligibility to
enroll in dual credit courses in twelfth grade.
ACT, SAT, PSAT/NMSQT Scores
English
ACT
19
SAT
500
Math
19
500
Composite
23
1070
PSAT/NMSQT
Combined score of 107
with minimum 50
in critical Reading and/or
Math relevant
to the college course.
TSI Assessment Scores
As determined by
the academic course:
Reading
351 +
Writing
E5+ or E4/MC 363 or
E4/MC 361 – 362
Math
350+
Dual Enrollment Participation –
Workforce Courses
(3) A high school student is eligible to enroll in workforce
education dual credit courses in the eleventh and/or twelfth
grade if the student demonstrates that he or she has achieved
the designated minimum final phase-in score on the Algebra
I end-of-course assessment and/or the English II reading or
English II writing end-of-course assessments relevant to
the courses to be attempted.
STARR EOC Scores
For Academic Courses requiring proficiency in
Reading and/or Writing:
English II End of Course (EOC) test
Update for Spring 2014: Combined English
II EOC
For Math courses:
Algebra II EOC test (not available any longer
until 2016)
At least a 2000 in Reading and/or Writing as determined
by the course.
A least a 4000 combined score.
At least a 4000 score
CTE courses requiring proficiency in Math:
Algebra I EOC test
At least a 3872 score
CTE courses requiring proficiency in ELA:
English II EOC test
At least a 1929 score in Reading and/or 1928 in Writing, as
determined by the course.
Update beginning Spring 2014: Combined English II
EOC
Score pending confirmation
All Courses
(5) To be eligible for enrollment in a dual credit course offered
by a public college, students must meet all the college's
regular prerequisite requirements designated for that
course (e.g., minimum score on a specified placement test,
minimum grade in a specified previous course, etc.).
Participation Prior to Junior Year
(Non-ECHS)
(6) ………..students must have at least junior year high school
standing. Exceptions to this requirement for students with
demonstrated outstanding academic performance and capability
(as evidenced by achieving or exceeding the minimum TSI college
readiness standards on PSAT/NMSQT, PLAN, SAT, ACT, or TSI
Assessment) may be approved by the principal of the high school and
the chief academic officer of the college……(Interpretation: College
Ready in all areas)
ECHS Students are exempt from this provision and may
participate as Freshmen/Sophomores by meeting the minimum
passing scores on the relevant assessment exam for the course.
Additional Limitations
High school students shall not be enrolled in more than two dual credit
courses per semester. Exceptions to this requirement for students with
demonstrated outstanding academic performance and capability (as
evidenced by grade-point average, ACT or SAT scores, or other assessment
indicators)……to a maximum of 15 semester credit hours.
(B) A student enrolling in more than two dual credit courses in a semester
must pass all courses during that semester with a grade of C or better to
continue to enroll in more than two dual credit courses in following
semesters.
ECHS STUDENTS ARE EXEMPT FROM THIS PROVISION
Questions?
Academic Affairs Dual
Enrollment Updates
Nicolas Gonzalez
Administrator for High School Programs and
Services
Dual Enrollment Updates
•
•
•
•
•
•
Test scores –
STAAR – EOC Scale
Course perquisites
HS Math/English course
DEF – Steps
12th Day roster verification
Important Information
•
•
•
•
•
Test scores for student eligibility
Official Placement Scale (Effective Fall 2013)
STAAR/EOC Performance Standards & Minimum Scores
Fall 2014 Dual Enrollment Course Pre-Requisites
Section of House Bill 5
Extras
• Dual Enrollment Faculty – Process for Approval
• Statement on 12th-Day Rosters
• Statement on Web System Approval
NETWORKING BREAK
Student Affairs and Enrollment
Management Dual Enrollment
Updates
Larry Barroso
Director of College Connections and
Admissions
Dual Enrollment Admission &
Registration Timelines
New Deadline Requirements
• All students must have a cleared admission status by the
first class day.
• All admission documents must be processed by the first
class day: application, transcript, and test scores.
• Priority Registration will be given to students who are
cleared by the first class day.
Summer I 2014 Dual Enrollment
Admission & Registration Timeline
Summer I 2014 - Dual Enrollment Registration Timeline
Date
May 20
th
Items Due
Stakeholders
Dual Enrollment Class Rosters Submittal Deadline
Transcripts & Test Scores Submittal Deadline
Dual Enrollment Application Deadline - NEW STUDENTS
Counselors/Master Schedulers/Students
June 2nd
First Day of Classes
Students/Counselors/Instructors
June 5th
Census Deadline
Students/Counselors/Outreach
June 6th
Dual Enrollment Roster Verification/Reconciliation Process
Begins
Counselors/Instructors/Outreach
June 13th
Reconciliation Deadline
Counselors/Instructors/Outreach
June 24th
Late Enrollment Fee Deadline
Last Day to Withdraw
Students/Counselors/Outreach
July 7th
Grades Due
Instructors
Fall 2014 Dual Enrollment
Admission & Registration Timeline
Fall 2014 - Dual Enrollment Admission & Registration Timeline
Date
th
Items Due
Explanation
Counselors/Master Schedulers
June 30
Dual Enrollment Class Roster &
Admission Document Submittal Deadline
August 22nd
Students/Counselors
August 25th
Dual Enrollment Admission Deadline – NEW/RETURNING
STUDENTS
First Day of Classes
September 5th
Schedule Change Deadline
Students/Counselors
September 10th
Census Deadline
Counselors/Instructors/Outreach
September 11th
12th Day Roster Verification- Instructors
Instructors
September 11th
Reconciliation Process Begins
Counselors/Outreach
September 30th
Counselors/Instructors/Students
November 15th
Reconciliation Deadline
Late Enrollment Fee Deadline
Last Day to Withdraw
December 16th
Grades Due
Instructors
Students/Counselors/Instructors
Students/Counselors
Late Enrollment Fee
Per Board Policy 3235, a Late Enrollment Fee of $150.00
per course will be assessed for students admitted after
Census. Students may be registered late for:
• Application is not received by the Dual Enrollment
Admission Deadline
• Transcripts and test scores not received by first class day
• Failure to sign a registration form by Census
• Failure to submit qualifying test scores by Census
• Failure to clear student hold by Census
Testing & Qualifying On/After 1st
Class Day
• As a result of the new Dual Enrollment Admission &
Registration Timelines, students will no longer be registered
with examinations administered on or after the first class
day.
• Students may use those qualifying scores to enroll in
another semester.
Course Limitations
• ECHS students may request to be
enrolled up to 18 credit hours per
semester with the approval of the
HS principal and STC Vice
President for Academic Affairs
• This includes “S” and “non-S”
sections
• Requests will be reviewed on an
individual basis
Admission Process
Admission applications must be received by the Dual
Enrollment Admission Deadline (Aug. 22nd) to avoid Late
Enrollment.
Students must complete and submit the application to South
Texas College.
Be Advised: Applications may take 24 to 48 hours to be
transmitted to the College and processed by the Office of
Admissions & Records.
Recommended Actions
•
•
•
•
Hold Parent Meetings
Inform Students of Deadlines
Screen Students for Admission Application
Schedule meetings between Dual2Degree Specialists,
Counselors and Instructors
Reconciliation Process
New Reconciliation Process
•
•
•
•
Reconciliation Deadline Established
Emphasizes Greater Instructor Accountability
Reconciliation Data Is Collected & Shared
Reconciliation Appeal Form
Reconciliation Data
1,124
For the Fall 2014 semester, there were a total of
registration errors reported to the College after Census Day.
Ongoing Registration Issues
• Instructors are not verifying rosters
– Monday before Census
– 12th Class Day
– After Withdrawal Deadline
• Registration errors are not reported to College in a timely
manner
• Students are adversely affected by roster discrepancies
Common Scenarios
• Student dropped from HS roster, but NOT College roster
• Student added to HS roster, but NOT College roster
• Student withdrawn from HS roster after 12th class day, but
NOT College Roster
What Happens When Student Is Not
Dropped From Roster?
• Instructor must post a grade (Incomplete, F)
• Student receives unsatisfactory grade on permanent college
•
•
•
roster
Student Financial Aid (SAP) Status affected
Student Academic Standing (GPA) affected
Graduating student applying for college admission/
scholarship is affected
What Happens When Student Is Not
Added to Roster?
•
•
•
Instructor cannot post a grade
Instructor does not communicate error to HS/
South Texas College
Student does not receive grade on college roster; cannot
transfer/apply credits at another College/University
Reconciliation Request Appeal Form
• Registration errors reported to the
College after the established
Reconciliation Deadline must be
appealed to the College for review and
approval
• The form must be signed by the dual
enrollment instructor, the course
instructor and the high school principal
• All forms must be submitted to the
College before the end of the term
Recommendations to High Schools
• Identify a high school administrator to hold high school
faculty accountable for registration errors
• Meet with high school faculty before/after a semester to
identify and address registration issues
• Pre-screen students
Questions?
South Texas College
Dual2Degree Initiatives
Tony Matamoros
Coordinator of Dual Enrollment
Fall 2013 Accomplishments
•
•
•
•
•
Dual Enrollment Orientations
Progress Meter Rollout
Dual Enrollment Admission & Registration Timeline
Course Limitations
Reconciliation – Instructor Accountability
Dual Enrollment Orientations
Over 9,000 Students
Participated in Dual
Enrollment Orientations in
Fall 2013
Objectives of Dual Enrollment
Orientation
•
•
•
•
•
•
•
Instill College Mindset
Communicate College Expectations
Explain Admission/Registration Process
Inform students on Satisfactory Academic Progress
Inform students on Academic Standing
JagNet and Blackboard Orientation
Explain Access to College Resources
Summer & Fall 2014 New Initiatives
•
•
•
•
Dual 2 Degree Student Success Plan
Satisfactory Academic Standing Workshops
SAEM Dual Enrollment Manual
Graduating Progress Meter
Dual 2 Degree Student Success Plan
Dual 2 Degree Student Success Plan
Launch Date:
June 1st!
STC Scholastic Success Policy
• All students are expected to meet academic standards for
coursework completed at STC.
• Students who fail to maintain a cumulative GPA of 2.00 are
considered scholastically deficient and will be placed on
Academic Probation or Academic Suspension as
appropriate.
• Students Placed on Probation/Suspension must complete a
Scholastic Success Plan with a STC Counselor.
Scholastic Success Standards
Level of Academic Success
GPA Criteria
Good Standing
Cumulative GPA is 2.00 or above
Academic Probation
Cumulative GPA has dropped below
2.00
Continued Academic Probation
Previously on Academic Probation and
cumulative GPA is below 2.00 and
current semester GPA is below 2.00
Academic Suspension
Previously on Academic Probation and
cumulative GPA is below 2.00 and
current semester GPA is below 2.00
Spring 2014 Dual Enrollment Data
In the Spring 2014 term, there were a total of 657 dual enrollment
students placed on Academic Probation/Suspension
Status
Total
Probation
429
Continued Probation
121
Suspension
107
Total:
657
Percentage of Total DE Students:
5.1%
Spring 2014 Data Continued . . .
The majority of dual enrollment students placed on Academic
Probation/Suspension were upperclassmen. 40% were Seniors.
Grade Level
CP/Probation
Suspension
Total
12th
212
50
262
11th
168
35
203
10th
106
22
128
9th
64
0
64
107
657
TOTAL: 550
Dual 2 Degree Student Success Plan
• Is designed to replace the Scholastic Success Plan for dual
enrollment students placed on Academic Probation.
• Featured online, it gives students greater accessibility to
clear student holds as a result of academic deficiency.
Objectives
• MONITOR student academic success
• INFORM high school contacts of student
academic standing
• ENFORCE STC Scholastic Success Standards
• STREAMLINE process by allowing students
to clear academic holds online
Monitor Student Success
• At the end of each term, Outreach will run new reports of
dual enrollment students placed on Academic Probation and
Suspension.
• Registration holds will be placed on all student accounts
who do not meet the College’s scholastic success standards.
Inform HS of Student Academic
Standing
• Outreach will begin to share dual enrollment data with high
school contacts regarding dual enrollment students’
academic standing
• Reports will be disseminated at the end of each term
• HS contacts should communicate information to students
Enforce Scholastic Success Policy
• All students placed on Academic Probation must
successfully complete a Dual 2 Degree Student Success
Plan
• All students placed on Academic Suspension must visit with
a STC counselor
Failure to clear holds by Census Day will result in
assessment of Late Enrollment Fee
Streamline Registration Process
• Students will now have the opportunity to finish a scholastic
success policy without having to visit with a STC counselor
if placed on Academic Probation.
• Students may log in from any computer location with
internet access.
• Students may finish the plan at their own pace.
Success Plan Components
1.
2.
3.
4.
5.
6.
Importance of GPA
STC Scholastic Success Policy
Consequences for Failing/Withdrawing
Successful Tips
STC Counseling Services
STC Services & Resources
Instructions
Students must:
• Successfully Complete the Plan
• Complete & Submit the Plan At least one day before Census
• Complete the Plan for each term placed on Academic
Probation/Suspension
Satisfactory Academic Progress
Satisfactory Academic Standing
(SAP)
• Federal regulation that must be applied by all colleges and
universities awarding federal financial aid
• Satisfactory academic progress must be maintained
regardless of whether or not a student has received financial
aid
• All students, including dual enrollment students, must
adhere to the policy to be eligible for financial aid as
entering freshmen at South Texas College.
SAP Categories
Good
Good Status – Student is meeting the schools satisfactory
academic progress standard and continues to receive federal
financial aid
Warning
Warning Status – Student is not meeting the satisfactory
academic standard, but is still eligible for federal financial aid
Suspension
Suspension Status – Student is no longer eligible for federal
financial aid
Probation
Probation Status – Student has submitted an appeal and has
been approved to receive federal financial aid consideration
SAP Requirements
Students must satisfy three requirements:
•
1. Complete 67% of courses attempted cumulatively
•
2. Maintain overall GPA at 2.0
•
3. Graduate within the Maximum Time Frame
Spring 2014 Dual Enrollment Data
In the Spring 2014 term, there were a total of 1,779 dual
enrollment students on SAP Warning/Suspension:
Spring 2014 DE Data Continued . . .
Grade
12th
Warning
Suspension
Total
The majority of dual enrollment students on
491
281
772
Warning/Suspension are upperclassmen.
11th
463
109
572
10th
188
68
256
9th
161
0
161
*No Grad. Date
18
0
18
458
1,778
TOTAL: 1,320
Grade Level Distribution
More than 43% of all dual enrollment students on Warning/Suspension were seniors.
Additionally, seniors made up 61% of all dual enrollment students on Suspension.
Grade Level
% Warning
% Suspension
% of Total DE on
Warning/Suspension
12th
27.6%
15.8%
43.4%
11th
26.0%
6.1%
32.1%
10th
10.5%
3.8%
14.3%
9th
9.0%
0.0%
9.0%
SAP Workshops
Beginning Spring 2014, Outreach will work with high school
contacts in:
• Identifying students placed on SAP Warning/Suspension
• Holding SAP Workshops to inform students and parents of
SAP implications
Sharing Data With High Schools
FERPA
The Family Education Rights and Privacy Act (FERPA)
prohibits the College, or a high school official, from disclosing
information to a parent concerning a student’s college record.
This includes:
• Students’ Admission & Registration Status
• Grades, GPA, Transcript
• Financial Aid Status or Academic Standing Status
Student Access To Academic
Records
• Currently, dual enrollment students may access their
Academic Standing Status and their SAP status by logging
on to their JagNet Accounts
Student Access to Academic/SAP
Records
South Texas College also notifies students of their academic
standing status and SAP status via:
• E-mail notifications
• Letters sent to home address
Graduating Progress Meter
All dual enrollment students will be added to the Progress Meter by Fall 2014.
Graduating Progress Meter
Students will begin receiving off-track notifications
SAEM Dual Enrollment Manual
Available: June 1st!
SAEM Dual Enrollment Manual
• The SAEM Dual Enrollment Manual is designed for high
school contacts. It will explain the dual enrollment
admission and registration process in detail as well as other
components of the Dual 2 Degree Program.
• It will be made available on the Outreach Department
website soon.
Questions?
Announcements
Spring 2014 Dates to Remember
• April 17 – April 20
• April 22
• May 16 – May 17
College Closed - Semester Break.
Last Day to Withdraw
Graduation
Thank you for your ongoing support
and dedication!!!