Liberty Mutual Group Benefits
Liberty Mutual Group Benefits
and Leland Stanford Junior University
FMLA and Leave Administration
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office:
Boston, MA.
Liberty Mutual Group Benefits
FMLA—Did You Know?
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50 to 75 % of FMLA and STD leaves are for the same
employee absence1
 The U.S. Department of Labor found violations of FMLA
regulations in 53% of cases investigated2
 FMLA costs employers $21B+ not counting costs for
administration, compliance, & tracking3
 Employees on FMLA are five times more likely to
apply for STD4
1. Liberty Mutual Group Benefits Leave Services analysis of customer data. 2008.
2. U.S. DOL. Wage & Hour Division. http://www.dol.gov/esa/whd/statistics/2008FiscalYear.htm
3. http://www.inc.com/news/articles/200504/fmlastudy.html#
4. Workforce Management. Pushing for an integrated approach to employee health. January 2009.
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Liberty Mutual
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Founded in 1912
41,000 employees in >900 offices worldwide
Administering FMLA services since 1996*
Recordkeeping FMLA leaves for >900,000 employees*
Consistent track record of high customer satisfaction
* Services Provided by Liberty Life Assurance Company of Boston, a member of the Liberty Mutual Group.
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
What Is FMLA?
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12 weeks of unpaid job protection in a 12 month
period
Employee’s own Serious Health Condition (SHC)
Care for a qualifying family member with a SHC
(parent, spouse, child, domestic partner
Continuous Leave (an absence of more than 3 days)
Intermittent Leave
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Family Medical Leave Act (FMLA)
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12 weeks of unpaid job protection in a 12 month period
Employee’s own Serious Health Condition (SHC)
(pregnancy related/maternity)
Family leave may also be referred to as “bonding with the
child” leave
Eligibility requirements: worked 12 months for the employer
and have worked 1250 hours within 12 months immediately
preceding the leave begin date. In order for the location
to be eligible it must have 50 employees within a 75 mile
radius
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Serious Health Condition
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Illness, injury, impairment, or physical or mental
condition
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Hospital care
Absence plus treatment
Pregnancy
Chronic conditions requiring treatment
Permanent/long-term conditions requiring supervision
Multiple treatments
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Medical Leave
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Employee’s spouse, child, or parent with a serious
health condition
Employee unable to perform the functions of his/her
job due to a serious health condition
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
What Is Family Leave?
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Family leave may also be referred to as a leave to
bond with a child for the below purposes:
• Birth of a child
• Adoption
• Foster care
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Eligibility Requirements for FMLA
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12 months of service with Leland Stanford Junior
University
1250 service hours within the past 12 months
immediately preceding the leave begin date
Leave requested qualifies under FMLA such as the
serious health condition and the covered family
member definitions
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
FMLA Administration—Military Leave
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Military Caregiver Leave for Covered Service Member
(spouse, child, parent, or next of kin)
• Up to 26 weeks of leave in a single 12 month period
Qualifying Exigency (spouse, child, parent)
• Up to 12 weeks of leave in a 12 month period
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Qualifying Exigency—Covered
Service Member Under FMLA
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Covered Service Member
Qualifying Exigency
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Short-notice deployment
Military events and related activities
Childcare and school activities
Financial and legal arrangements
Counseling
Rest and recuperation
Post-deployment activities
Additional activities
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
State Leave Administration
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Liberty Mutual currently administers 22 state leaves
(CA, CO, CT, DC, HI, IA, KY, LA, MA, ME, MN, MT,
NE, NJ, OR, OH, PA, RI, TN, VT, WA, WI)
State leave applied when benefit complements or
enhances federal
State leave time applied during initial processing
State leaves may run concurrently with, prior to, or
after federal benefit
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
State Leave Law Administration Rules
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If the employer is subject to both the federal and state
leave laws:
• The employee is eligible to be protected under the federal and
state leave laws
• Employer must provide the employee with the greatest
protection under the two laws if they overlap
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Administration of FMLA
in the State of CA
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Pregnancy Disability Leave
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Unpaid job protection for female employees
Up to 16 weeks of job protection which may run
concurrent with FMLA
Medical certification is required
Qualifying events include pregnancy, childbirth and
related conditions
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
California Family Rights Act (CFRA)
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After the pregnancy disability leave (PDL) ends, the employee, if
eligible under the CFRA, may request an additional 12 weeks of
unpaid leave for bonding with her new child
CFRA allows employees to take unpaid family leave for the birth
of a child, the adoption or placement of a minor foster child in
their home, or a serious health condition of self, parent, child, or
spouse
You must inform your supervisor of your decision to take CFRA
leave as soon as possible and tell them the amount of time you
require and when it will occur
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Family Temporary Disability (FTD)
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FTD insurance benefits are based on the claimant’s (care
provider’s) earnings which can be 60% of your weekly salary or
up to the State maximum per week for up to six weeks
FTD does not provide job protection or return rights. Your job may
be protected if your employer is subject to the federal Family
Medical Leave Act and the California Family Rights Act
For more information, visit:
• http://benefits.stanford.edu/cgibin/health_and_life/disability/
• http://benefits.stanford.edu/doc/family_disability_faq.01_04_2010.pdf
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Typical Maternity Leave
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Intermittent Bonding
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Two instances of Intermittent Bonding leave are allowed in
the state of California
The minimum duration of FMLA/CFRA leave must be at
least one day but less than two weeks' duration on any two
occasions. Leave for childbirth or placement for adoption or
foster care must conclude within twelve (12) months of the
birth or placement.
FMLA/CFRA leave is provided to either parent for birth,
adoption, or foster placement of a child
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Leave Administration Plan Provision
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Calendar year entitlement tracking period
Employee’s regain their FMLA entitlement on
January 1st
Any day of the year can be counted against
FMLA entitlement
Recertification period is 365 days
Eligibility re-check on January 1st
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Intermittent Leaves
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Intermittent time sheets must be submitted and signed
by HR or Supervisor for SLAC
Campus-DLS tracks the Intermittent usage and reports
the time to Leave Services
• DLS requests hours at the end of each pay period
• DLS sends hours to Liberty Mutual each Monday
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Disability and Leave Process
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
The Life of an FMLA Only Leave
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Day 1: Determine eligibility and entitlement
Day 2: Acknowledgement package sent
Day 15: Leave documentation reminder notification
Day 30: Determination of FMLA
• Approval
• Closure
• Denial
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
The Life of a Coordinated FMLA Leave
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Day 1: Determine eligibility and entitlement
Day 2: Acknowledgement package sent
Approval utilizing disability information as a proxy
Up to day 45 determination
Leave separation from VDI (Voluntary Disability
Insurance)
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
The Life of FTD and Family Care Leave
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Day 1: Determine eligibility and entitlement
Day 2: Acknowledgement package sent to employee
If intermittent, employee to submit medical certification
to FMLA for leave approval
If continuous, approval utilizing disability as a proxy
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Communication with Employee
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Employee acknowledgement package
Timeframe to submit forms
• 15 day deadline to submit Medical Certification
• 15 day grace period
• 90 day appeal
Approval letter
Denial letter
Closing claim
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Resources for Information
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Liberty Mutual Leave Services team
• (800)283-0823
• LEADSADMIN@libertymutual.com
Infosource for reports, contracts and forms
Department of Labor (DOL) www.dol.gov
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
ClaimTrac
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
ClaimTrac
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
ClaimTrac
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.
Liberty Mutual Group Benefits
Thank You!
Group products and services are offered by Liberty Life Assurance Company of Boston, a member of Liberty Mutual Group. Home office: Boston, MA.