Daniel Knowles -104KM November 2013

Evaluate, Compare and Contrast two project management
case tools that could be used to evaluate a project

Consider the software functionality, limitations and
enablement of virtual collaboration

Select one of the tools chosen and report on why this is the
appropriate choice for the project.
A project, defined by PMI (Project Management Institute) is a temporary
group activity designed to produce a unique product, service or result. A
project is temporary because it has a defined beginning and end in time. It
also has defined scope and resources and is unique in that it is not a routine
operation. A project team often includes a team of people who don’t
usually work together sometimes from different organisations and locations.
Projects must be expertly managed in order to deliver on time and within
budget.
Source – www.pmi.org
Project management is the application of knowledge, skills and techniques to
execute projects effectively and efficiently. Project Management is a strategic
competency for organisations, enabling them to tie project results in to business
goals
Project management processes fall into five groups:
•Initiating
•Planning
•Executing
•Monitoring and Controlling
•Closing
Source – www.pmi.org

Wrike claims to deliver a real-time platform that blends work
management and collaboration, making day-to-day work easier, more
transparent and efficient for thousands of companies.

Teamwork Project Manager was born from the company Digital Crew
which was founded in the last 1990’s The latest release, and biggest
update to Teamwork Project Manager was in October 2013 when a brand
new User Interface was launched It’s a clean, crisp, modern design is
consistent with the product people already know and love
Source - www.teamworkpm.net/
Source – www.wrike.com
Wrike
Teamwork Project Manager
Wrike claims to deliver a real-time
platform that blends work
management and collaboration,
claiming to make work easier,
more transparent and efficient.
Wrike is an online project
management platform designed to
make work fast, easy and efficient.
Wrike is suitable for co-located
and distributed teams.
It is flexible and enables
multifunctional teams to
collaborate and get things done
successfully in one place.
Wrike allows Scheduling,
prioritisation, discussion and
ensures progress can be tracked
in real time
Teamwork Project Manager is an
easy-to-use online teamwork &
project management software
application that claims to help
managers, staff and clients work
together more productively online.
Teamwork Project Manager
allows you to take a birds eye view
of projects and visualise the overall
schedule. This can be a benefit for
teams that manage multiple
projects at the same time. The
project Manager can see which
projects are on-track or running
behind schedule and take
corrective action
Source – www.wrike.com
Source - www.teamworkpm.net/
Wrike
Teamwork
Project
Manager
Features & Benefits
Project Management Connection –allows a Project Manager to take a birds eye view of all projects
and visualise an overall schedule. Beneficial for teams that managing multiple projects The project manager
can quickly see which projects are on-track or behind schedule and if necessary take corrective action An
enabler for staying informed, maintaining a high level view and scheduling project reporting.
On time delivery Allows tracking of time spent on every project which in turn allows projects to be kept
on track in relation to their budget. Also aids efficient and transparent billing of clients.
Collaboration – This sector of the tool enables effective team working even if colleagues are not in the
same locations. It provides a forum for sharing and managing communications, messages, email, status
updates and file sharing and reporting.
Task Management - Clearly defined and assigned tasks can help the success of a project. Task
management allows tasks and sub tasks to be assigned to staff, co-workers and contractors. Task
management allows for start and end dates on projects to be noted, % of tasks completed to be
documented. Task priorities and task reminders can be added amongst other things.
Milestone tracking – Milestones within projects are usually unique to the project being delivered
however common milestones are also usually used during the project planning phase. Milestones help keep
projects on track. Common milestones include Late Milestones, upcoming milestones and completed
milestones. It can also be useful to provide milestone reminders and notifications
Gantt chart planning - for scheduling and visualising. An online “drag and drop” Gantt chart will help
project leads identify and schedule dependencies. It can also help link tasks and dependencies and move
them forward automatically helping to aid the high level project view.
Privacy option – this feature allows project leads to keep tasks private to individual users regardless of
the company they belong to. It is possible this feature can be provided within multiple companies at
various locations and only allow them see their own tasks.
Source – www.wrike.com
Source - www.teamworkpm.net/
Wrike
Teamwork
Project
Manager
Features & Benefits
Communication and Messages – This feature will enable communications to be shared in real time
quickly and effectively. Messages, replies and file attachments can be kept in one specific area where they
are able to be accessed by the project team. Within this feature an archiving facility can be very useful as
this provides an audit trail should this be required.
On line library repository - The file section within a project is where you can store all project related
files, so that all of the project team can access key documents quickly when they require them. It could
also be helpful if access can be restricted to some files should they be confidential
Budget Tracker facility – This feature tracks the time staff spend on each project . If the feature is
intuitive it can also be used to forecast expected costs throughout the duration of the project.
X
People directory (colleagues and clients) – A feature which enables a “people directory” to be
√
Notebook - Notebook pages can be used to write a press release, or website content, it can even used to
established. This provides contact details for those colleagues and clients who have an interest in the
project. This feature can also be used to generate automated updates for a recognised mailing list.
keep track of your thoughts and idea during a project
Customised – Dashboards, reports and content can be customised, for example by adding photographs,,
logo’s or by applying colour themes to the online project “pages” This type of customisation gives a
corporate look and feel to the project being delivered
Calendar -Allows project leaders to post times for meetings and events, gives the ability to quickly invite
and notify other project members. A calendar feature should allow the creation of recurring events such as
weekly meeting so nobody misses anything
Mobile Apps - Apps are free for iPhone and Android. Wherever you are, the apps ensure that you will
not miss a single important project update
Dash boards – A project dashboard is very useful for providing a quick over-view of a Project. Often a
pictorial dashboard with traffic lights or arrows showing progress allows colleagues and clients to take a
quick glance at a dashboard and get a feel for how the project is going.
Source – www.wrike.com
Source - www.teamworkpm.net/
Functionality within Wrike and Teamwork Project Manager is:- In the main intuitive
- IT is cloud based
- Combines both task and project management
- Active task management within Wrike is amongst the most powerful in its class.
- In addition to Wrike’s Intelligent Email Engine(tm) Wrike also provides tools to
manage tasks through email Gmail gadget for example allows the creation and editing of
Wrike tasks in the Gmail interface, With Microsoft Outlook, add-in turns emails into
interactive tasks within the outlook inbox) Wrike also has functionality compatible with
Apple Mac
- available via mobile applications
Source - www..crunchbase.com
Source – www.wrike.com
Limitations for both Wrike and Teamwork Project Manager are few. Since both tools are
deployed via online real time methods. Bugs can be fixed quickly and released into the live
environment with little or no disruption to service.
One of the key limitations for both tools is the storage required to support users.
Wrike recommends that 5 users require 2Gb of storage capacity.
Teamwork Project Manager does not operate on a limited number of users,
instead it defines the amount of storage required based on the number of projects being
managed. 5 projects require 1Gb of storage.
Source - www..crunchbase.com
Source – www.wrike.com
Virtual collaboration is enabled in Wrike by connecting all tasks
relating to a particular topic in one place, making it easier for the
project team to find all relevant information relating to their thread of
work (see the screen shot below)
Virtual collaboration is enabled in Teamwork Project Manager by
enabling teams to be successful by centralising communications with
messages, email integration, notifications, status updates and file
sharing. (see the screen shot below)

Wrike or Teamwork Project Manager?
Following my review of both project management tools my
preference after careful consideration would be to use Teamwork
Project Manager.
The functionality of both tools is good as is the interface to mobile
applications. However despite it being a close run I eventually
chose Teamwork Project Manager as my preferred project
management tool due to the pricing and storage requirements of
the tool. In my opinion there is more flexibility available via
“Teamwork Project Manager”