Four Methods of Tracking
Students Visit at Off-Site
Tutoring Sessions
Chenxiao Wang
Student Learning Center
University of Oklahoma
Student Learning Center at OU
Free Tutoring with
PLA and Professor/GTA
Online Tutoring
Student Success Series
Free Study places and computer lab
Student Learning Center at OU
21 places all over the campus.
21,000
visits for 2012-2013
academic year
The place can be categorized as
“Center” and “Satellite”
Center example
Satellite example
Purpose for tracking students visit
Collect data of utilization of our center
• Internal reporting to admin
• Justify budgets
• Pinpoint areas of weakness
2,138
2,691
217
Number of clients for previous 3 semester
Methods for Tracking Students Visits
Laptop/Desktop
Magnetic-Stripe
Card Reader
Sign in sheet
TutorTrac on an iPad
Laptop/Desktop
•
•
•
Accessible to all
features.
Can handle burst
visiting by attaching
usb card reader.
Normal way to use
TutorTrac
•
Hard to Transport
•
Depends on the
condition of the
facility
•
Cost is higher
Sign in Sheet
•
Easy to carry
•
Easy to lose
•
Facility independent
– useable
everywhere
•
Hard to validate
hand writing data
•
Extra human labor
required for data
entry
•
No cost
Portable Magnetic-Stripe Card Reader
•
Easy to carry
•
Facility independent
– useable
everywhere
•
Login and logout
fast, able to handle
burst visits.
•Hard to validate data
•Extra human labor
required
•Sometime depends on
battery life.
•Function Limits
TutorTrac on the iPad
•
Combine all the
advantages above
•A little bit costly but
can be optimized
•
No post session
labor needed
•Currently third-party
app is needed
•
Data is more often
correct
•Wifi required
•
No function limits
Our Equipment Costs for Tracking
Students Visits
Laptop/Desktop
$500-800
Magnetic-Stripe
Card Reader
$600
Sign in sheet
$0
TutorTrac on an iPad
$520
iPad: Behind the Scenes
iPad: Behind the Scenes
• This link is where TutorTrac
used to verify and login the
student.
• The parameter findstud
specify the student ID to be
verified.
• Thus if we can read the
student ID from the ipad and
send to this link,that make it
possible to login the students
on the mobile devices
iPad: Behind the Scenes
QUESTIONS?
Chenxiao Wang
Student Learning Center
University of Oklahoma
Four Methods of Tracking
Students Visit at Off-Site
Tutoring Sessions
Chenxiao Wang
Student Learning Center
University of Oklahoma