Proposed Organizational
Structure
DepED Election Task Force
Purpose
1.
Ensure that teachers are provided with
and/or referred to adequate information,
technical and legal assistance in the
course of the performance of their duties.
2.
Serve as DepED’s institutional link
to
volunteer
organizations
and
individuals.
3. Provide
close
horizontal
and
vertical
coordination and consultation among DepED,
COMELEC and partner agencies involved in
2013 Automated National and Local Elections
4. Complement the other government agencies’
effort for an honest, orderly, and peaceful
election
Proposed Organizational Structure
DepEd Election Task Force
Steering Group
Operations Group
Secretariat
Call Center
Monitoring Data
Base Unit
Logistic &
Support
Unit
External
Coordination
Mobile Unit
Regional E-TF
Division E-TF
Teachers Defense,
Legal &Technical
Unit
Functions of the Steering Group
Headed by the Undersecretary Alberto T. Muyot and
Undersecretary Rizalino Rivera
1.
Provide the overall policy direction of the
E-TF in terms of guidelines and priorities
to be pursued.
2.
Forge formal institutional linkages with
partner
agencies,
volunteer
legal
organizations and individuals.
4.Define the aims, goals and powers of the
E-TF and formulate the framework
strategies and guidelines.
5.Approve the work plan and appropriate
resources to the activities of the E-TF.
Functions of the Operations
Group
Headed by Chief Administrative Services

Oversee the day-to-day operations of the
operation centers.
 Coordinating the assignment and deployment
of Teachers’ Defense Team and the Regional
Task Force Operation Centers.
 Supervise different units under its operation.
 Report directly to the Steering Group.
Functions of the Secretariat
1.
Provide E-TF with administrative and
technical support.
2.
Prepare a daily summary report.
3.
Provide the Steering Group feedback
and information on issues and status of
all the complaints.
Call Center Monitoring Data Base Unit
1.
Receive all incoming calls and advice the
appropriate E-TF unit.
2.
Refer the complaint or issues to appropriate
partner government agencies or to any
volunteer organization or individual.
3.
Keep track of the action undertaken on the
complaint.
4.
Record and provide
Operations Group.
feedback
to
the
Logistics and Support Unit
1)
Deployment and delivery of logistical
support.
External Coordination Mobile Unit
1)
Hub of the DepEd’s coordination with the
partner government agencies.
2)
Refers issues and complaints of teachers that
can best be addressed by partner government
agencies.
Teachers Defense, Legal and Technical Unit
1)
Render immediate technical or legal
assistance/advice.
2)
Coordinate with the volunteer legal
organizations and individuals in providing
technical or legal advice/assistance.
3)
Keep track and monitor the status of all
complaints and issues affecting teachers.
Vertical and Horizontal Linkages
1)
National
E-TF
shall
coordinate
and
communicate with the Commission on
Elections as well as other Partner Agencies
(PA) at the national level.
2)
Similar communication and coordination
should be established by the regional and
division E-TF with their corresponding regional
and local COMELEC and partner agencies
offices.
Monitoring Structure
DepEd National E-Task Force
COMELEC/
Partner Agency
DepEd Regional E-Task Force
Regional COMELEC Office/PA
DepEd Division E-Task Force
Provincial COMELEC/ BET/PA
DepEd District E-Task Force
Municipal COMLEC
BET/PA
.
Vertical and Horizontal Linkages
Roles of the E-TF:
1.
Provide immediate assistance to teachers in
need in their respective jurisdictions.
2.
E-TFs at all levels have the prerogative to
coordinate with the different concerned
government agencies at their levels. They shall
also coordinate with appropriate partner
agencies/volunteer organizations/individuals
and secure and ensure assistance to teachers.
3.
National and Regional E-TF shall
maintain a monitoring system for all
cases for their respective areas.
4.
Regional, Division, and District E-TF
shall monitor and track down the
resolution of issues and concerns and
provide regular feedback to the national
E-Task Force on the status of each case.
5.
Issues shall be categorized based on the
required assistance and the urgency of
the needs.
6.
Concerns that can be addressed at
the regional or division level should
be resolved at the appropriate level.
7.
Regional E-TF shall provide the
National E-TF with a summary report
of all the complaints/incidence within
their jurisdiction. Division E-TF shall
submit a summary report of the
complaints received for the day to
the Regional E-TF.
E-TF Assistance Flow
Issues called in
from the field
Directly provide
Advice/
Assistance
Issues
Monitored from
TV/Radio
Unresolved Issues
Issues need more
Legal and other
Assistance
Validate/
Confirm
Directly provide
Advise/
Assistance
Refer to
Partner
Government
Agencies,
Volunteer
Organizations
And
Lawyers
Division and
Regional
Assistance
Location, Venue, and Logistics
1)
The national operation center will be set
up in the Bulwagan ng Karunungan,
DepEd Central Office.
2)
Central Office shall provide the operation
center with TV sets, fax machines, and
desktops that are connected to the
internet.
The E -TF shall also maintain the following
in the center:
1)
Election hotlines of partner agencies at the national
level, i.e. COMELEC and PNP
2)
Names, hotlines of COMELEC Regional and Provincial
Election Officer and Supervisor
3)
At the regional, division and district level, hotlines of
the Regional Election Director, the Provincial Election
Superintendent, and the Municipal Election Officer
Monitoring Form
Date: _____________________Time:______________________________
Place/Location of Concern _______________________________________
Municipality: ______________ Province:_________________________
Region: _______________ Contact Number: _____________________
Name of Caller/Office/Origin of Issue: ______________________________
____________________________________________________________
Nature of
Complaints
Referred to:
Proposed
Action
Resolution
DepEd Election Task Force Hotlines
Assignments
Steering Group
Direct Lines
638-7530
638-7531
Trunklines 632-1361-71
Local
2311
Operations Group
633-7223
2090/2113
Secretariat
638-8636
633-5429
2010
Call Center
633-7236
687-1449
632-1372
636-6550
2120
2030
Direct Lines
633-6680
634-0222
Local
2114/2124
Teachers Defense, Legal
& Technical Unit
633-7205
631-8494
636-4880
635-9817
2111/2175
Logistic and Support
Unit
636-3602
633-7217
2222/2122
Regional Election Task
Force
633-1940
634-1928
2210
Division Election Task Force
636-6543
633-7253
2049
External Coordination
Mobile Unit