A high level overview of the TeamUnify
system.
The Website
Professional Looking, easy to
navigate
Self Cleaning events. At
midnight of the last day of the
event it automatically goes into
the past and archive folder. You
do not have to worry about an
event being a second old on the
site.
There are both free flowing and
templated pages on the site.
Edit, update and
maintain the website.
If you know how to
point, click and type on
a computer you will
have no problem
maintaining the website.
You can with ease add
pictures, links, text,
documents, and news to
the website from any
internet connection in
the world.
Event, Meet, Job Signup
You can seamlessly
create events, meets, job
sign-ups on the platform.
Members can sign up for
events, jobs, and meets
from the website.
It really streamlines this
process for you as a team.
Athlete Sign Up Tab
This is the tab the members
will see when they are signed
in. They have the ability to
declare if there attending or
not.
If it is a meet they can declare
in one of two ways. What
days and sessions they will
be attending or they can
declare which events
they would like to swim and
the coach always has the
final say.
The members only sees the
Athlete Sign-up Tab. The
coaches can see the
committed and
non-committed tabs.
Athlete Committed Tab
Can see all your committed
athletes
Enter athletes by event, by
athlete and build relay teams
Generate Meet entry file that
talks with Meet Manager,
entry reports, split sheets,
fees reports and more
Not Committed Athletes Tab
You can see who has not yet
committed to attend.
You can also see who has and
has not replied if there
attending or not.
You can in two clicks re-email
the event invitation out to all
the members.
Job Sign-Up Page
Members can sign up for jobs
online
There are 25 jobs in the system for
you. The typical jobs associated
with running a meet. Also you can
create your own jobs and copy and
append from an existing events so
you do not have to create the
wheel every time you are hosting a
meet.
Members can view privately within
there accounts view all there jobs
they have worked and how many
more hours they need to work
throughout the year so they are no
longer in the dark.
Meet Results
Members can view there son
and daughters times privately
within their own accounts.
Coaches can view results by
meet, results by athletes.
Coaches also have the ability to
do top times reports,
improvement reports, split
sheets and more.
Managing your
Membership
It is an account driven
system. The families are the
accounts. The members are
the swimmers under the
accounts.
Families can keep there
personal information up to
date and current.
You can see when a family
has last logged into the
system. This truly helps
with member retention!!
Families can find contact
information of other families
on the team.
Each family can only view
there own private accounts
to see invoices, sign up for
jobs, sign up for meets, and
have the ability to view there
son and daughters times
privately within there
accounts.
Member Management
You can view all your
roster groups, billing
groups, location groups,
and filter on active and
in-active members.
Place swimmers in the
appropriate billing
groups, roster groups
and locations.
Print off attendance work
sheets and roster sheets
Move members from
group to group with ease
Register athlete
electronically with the
LSC for USA Swimming
Registration
Email Center
You can send emails to custom
email groups, billing groups, an
individual account, your entire
membership and your swim
groups.
You can also see who has and
has not opened there mail. This
gives you a great sense of who
is paying attention and who is
not.
Billing system
We generate all the invoices for
you.
You can either email the invoices
or mail them.
You can actually see when
someone has viewed there
invoice. This is like little big
brother over looking the
membership.
You can view all account past
and current invoices.
We also have different reports
within the system for you.
You will receive less questions
because members can log in and
see where they stand at all times
and people start paying you on
time and sooner in the month
because of the system.
Snap Shot of an Account
Balance
This is the snap the member
sees within there account so
they can see where they stand
financially at all times.
In conclusion the TeamUnify system will make the operation of running your
team more efficient, give your volunteers more free time and the ability to do
there jobs more effectively and give your coaches more time to coach and
less to administrate.
You will see great improvements in how your team operates by using this
platform.
Team Unify does this by bringing all your information to one central location.
In conclusion here is what our teams are saying on the next couple of
slides…….
"The TeamUnify platform has made my coaching life so much easier! You'll increase your club’s
exposure to outside members, communicate more effectively with your current membership and run
your business operations far more efficiently. The Billing platform took only a few hours to learn and
now saves me countless hours per month. I cannot say enough about how much time this service
has saved me. And….they keep improving it and adding on more features. If you aren’t using it, or
your Board is balking at it, you are losing valuable time and energy that can be best spent on other
parts of your program. Like spending more time coaching your kids. It’s THAT good."
Mike Ashmore, Head Coach, Santa Maria Swim Club
"Team Unify has helped our staff communicate with more efficiency and effectiveness, it is mind
boggling how much better this system makes our swim club. TeamUnify has completely
revolutionized how we manage our team"
Michael Cody, Head Coach,Trident Swim Club
"I went looking for someone to host a website so that we could better communicate with our team,
and ended up finding a complete business package. The TeamUnify platform is easy-to-use, and
comes with a great support staff. Our swimmers find the online meet entry system simple, and we
have seen a dramatic increase in meet attendance. Being able to handle meet entries and results
on any computer is a big plus. Fundraising opportunities are set-up and ready to go on day one.
On the coaching side, TeamUnify allows me to maintain rosters, attendance sheets, and training
groups, away from my home computer. Gone are the days of having to update my different excel
files every time someone joined our club, or changed training groups. Thank you Team Unify for
helping our club to grow."
Janice Lopez, Head Coach, Monrovia Aquatix
“I am running a team of 260 swimmers with 2 other coaches. TeamUnify is making it possible to run
my team's business affairs far better than before. Communication with my families has never been
this good, and I have more time than ever to focus on what matters most, my swimmers. Tom, you
and your team are another reason I chose your product, you listen to my needs and provide prompt
support if necessary. Thank you for helping me make my vision of how a team should be run, a
reality."
Marc Detraz, Head Coach, Pacific Coast Marlins
"As one of the original teams to sign up with TeamUnify, we continue to be amazed at the
efficiencies gained by using their platform and could not be more pleased. The billing module by
itself is priceless, let alone Job Sign-up management and online meet entries and time tracking. I
would strongly recommend this system to any team attempting to better manager their team. It's
been the best decision we've ever made to help run our team better - it'll be the best decision you'll
every make too."
Steve Morsilli, Head Coach, Pleasanton Seahawks
“We have been using the TeamUnify website for about five years. Our experience has been great.
On the coaching side, all the families always get our handouts and participation in all our team
events and meets has jumped. It was much better than using family folders or outlook to email and
communicate with everyone.
For billing and administration, the monthly billing is very easy. As soon as we started using
TeamUnify we had a jump in income because there weren’t any more people who fell through the
cracks. It is easy to bill for travel trips and one time charges because everything just rolls into each
family’s monthly statement. It has also made USA-S registration much easier”
Todd Krohn, Head Age Group Coach, Walnut Creek Aquabears
TeamUnify's software and on-line platform has brought our club into the 21st century! Being a
coach of a fairly new team has its logistical challenges. However, TeamUnify has allowed me to
streamline my efforts in several key areas: Meet entries and overall communication with my
parents and swimmers. No more picking up soggy papers off the locker room floor that were
handed out after practice, now I can say..."it's on our web site!"
Lorlee Engler, Lebanon Swim Club
Our website/ communication was a constant problem for our team before Team Unify. Now we get
compliments from our members about how good our team communication is and how useful our
website is! We are so pleased with Team Unify that we sing its praises to every coach, parent, and
board member we meet from teams who do not have use it!
Jody Braden, Portland Aquatic Club, Head Coach
"Team unify has been just the tool we have been looking for. It has enabled us to tie together all
aspects of our administration including billing, communication, advertisement and membership into
one easy to use, professional website It was just the thing we needed to effectively charge credit
cards as well. I can't say enough about the impact it has had on our organization. Thanks guys!"
Jeff Pearson, Sierra Marlins Swim Team