Blue Devil Swim Club
Spring/Summer 2011 New Member Meeting Agenda
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Introduction
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Escrow
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Returning Swimmer Policy
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Parent Responsibilities
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Meets / Suits / Team Gear
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Committees
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Follow-up from Parent Meeting last week
Escrow/Swim meet sign up
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Swim meet entries done on line now.
Make sure you sign up for the correct number of
events per session you are attending.
A list of all entered swimmers will be posted on the
website – check this for accuracy
If you signed up for the meet and you do not see your
swimmer’s name on the list, contact Coach Chris
To determine what events your swimmer
is entered in simply check Hytek online or review
your entries on meet page.
Returning Swimmer Policy
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1.
2.
3.
4.
5.
6.
7.
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Lottery to be held at point that there are more swimmers than spots.
Swimmers who swam the prior entire season.
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Siblings of #1
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Swimmers who swam a partial season
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Siblings of #3
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Swimmers who swam with BDSC within past year.
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Siblings of #5
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New residents to Warren Township High School who swam with a
USA club during the past season.
 8. WTHS residents, who meet coaches' eligibility requirements.
 9. Non WTHS residents, who meet coaches eligibility requirements.
Parent Responsibilities
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Any violation of the USA Swimming Code of Conduct is
a violation of the BDSC code of conduct
 Swimmers encouraged to attend as many workouts as
possible
 Lane etiquette
 Watching practice
 Schedule coaches meetings
 Send the correct clothing for dryland workouts
 Swimmers should leave all valuables at home
 Please notify coach if absent, late
Meets
Meet Packets and Heat Sheets:
•Location of meet, event list, warm up/start times, awards, etc.
•Heat sheets-slowest to fastest (lists event, heat, lane of all swimmers
Session:
•Usually about 4 hours
What to pack:
•2 goggles, 2 team caps, team suit/competition suit, 2 towels, change of
clothes, healthy snacks, shampoo, etc.
Parent Responsibilities - Meets
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Be on time – Swimmers should be on deck 15
minutes before their scheduled warm-up time
Stay until the coach tells the swimmer it is ok to
leave –check if they are on a relay
Event entries are done by coaches (with some
parent input)
No changes after deadlines
Respect all officials
Athletes report to their coach before and
immediately after their event
Meet Sign-up Form
Swim meets – No Shows
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If you sign up to attend a meet, go to the meet
 2 direct impacts of missing a meet
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Pay for event not attended
Reduces your escrow as it is non-refundable
Entry fees & coach fees are non-refundable
 If you must miss a meet due to emergencies,
notify Chris ASAP
Team Gear
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To promote Team Spirit
and Unity
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Mandatory – Team Cap
Suits
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Team suits
Fastskins/Aquablades, etc.
Restrictions
BDSC Apparel to be worn
at meets
Blue Devils
Blue Devils
Dual/Tri Swim meets
2 - 3 teams (NorthWest Suburban Conference)
 Half day (often on Sundays)
 No entry fee, but coach fee is assessed (paid out of
escrow account)
 USA Sanctioned
 2 – 4 per season (typically)
 All ages swim at the same session
 Good introduction to competition
Invitational Swim meets
Many teams (4 – 20)
 1 to 2.5 days
 Age groups are split into different ½ day sessions
 USA Sanctioned
 Wider variety of races & competition
 Some have entry requirements (time standards)
 Must send in entry fees 4-6 weeks in advance
 Entry fee & coach fee – paid out of escrow account
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Entry fees per event and relay
Admissions and Heat/Psych sheets
Hosted Meet positions
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Announcer: Announce events, results and other pertinent
information during warm-ups and the meet.
Admissions: Collect spectator entry fee and psyche sheet fees
at door. Will become floater after fulfilling this position during the
meet session.
Awards: Prepare and distribute ribbons at the meets
Bull Pen: Area where swimmers are organized in their
heat/lanes prior to the start of a race.
Clean up Crew: Clean up equipment (lane lines, flags, recall
rope, touch pads, tables, chairs, etc.) in deck and spectator area
after a meet.
Floater position.
Hosted Meet positions
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Concessions: Set up concessions before the meet, sell food
during the meet and clean up concession area after the meet.
Head Timer: Coordinate timers and relief timers at home
meets. Checks watches for functionality and accuracy prior to
meet.
Marshal: Ensure USA Swimming & ISI safety rules are followed
at the meets. Must be on deck at start of warm-ups.
Official: Assure that the competition is run fairly. If you are
interested in becoming an official, you must attend a 6-hour clinic
and register with USA Swimming. Please see Neal Nash for
more information.
Positive Check-In: Assist swimmers in finding/marking their
names on the positive check-in sheet. Will become floater after
fulfilling this position during the meet session.
Hosted Meet positions
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Runner: Collect lane cards from timers and brings them to the
scoring table.
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Scorers’ Table: Prepare, setup and work computer system at
the meet. Enter meet line-ups in advance and print heat sheets
prior to the meet. On the job training provided.
 Security: Supervises all meet areas (except on deck) that are
being utilized by the meet participants and meet guests.
 Setup Crew: Set up equipment (lane lines, flags, recall rope,
touch pads, tables, chairs, etc.) in deck area and spectator area
prior to meet. Will become floater after fulfilling this position.
 Timer: Time swimmers with stopwatch & record backup time on
lane cards.
Committees
Committees
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Concessions: Assist chairperson as needed to purchase supplies and
food for the home meets and work the concession stand during the
meets
Publicity: Assist in the club advertising with local papers for BDSC
registration and club events. Obtain coverage for home meets and
report results to area newspapers.
Volunteerism: Coordinate volunteer requirements for each season and
ensure that all activities have sufficient volunteers. Tabulate volunteer
activities for each family per season. Must be familiar with Word and
Excel.
Apparel: Responsible for ordering and distribution of the team swim
suits and caps from Kiefers. The committee also makes available for
purchase various team apparel at the start of each season and during
home meets.
Social: Assist in the planning and execution for the 2 season-ending
banquets, holiday party and other desired social functions for the club.
Committees, cont.
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Banner sales & psych sheet ads: Locate vendors in the community that are
willing to sponsor BDSC by purchasing banner to hang at WTHS pool year
round. Sell ads for Dash and Blizzard psych sheets.
Scrip: Process and distribute orders.
Swim-A-Thon: Assist in the planning and execution of the annual team
swim-a-thon fundraiser, including working the evening of the swim-a-thon
and tabulating results.
Photos: Arrange for team photos at start of each season; coordinate
purchase of photos, collect money and distribute photos.
Membership: Must be available during the day. Prepares materials and
coordinates team registration. Monitors team roster to ensure all
swimmers are registered with USA Swimming.
Awards: Assist with ordering & distribution of ribbons before, during & after
all home and conference meets
Officials: Attend training classes to become USA swimming official.
Officiate at several meets each season.
Timer Information
> As a Visiting Team for this Meet The Blue Devils Swim Club is Required
to Supply a List of Timers who are Assigned to Time the Events.
Assigned Timers must Check-In as Described Below to Receive Credit
Toward your Volunteer Commitment to the BDSC.
> Parents / Sponsors of Swimmers Registered to Swim in this Meet are
Eligible for Assignment as Timers for this Meet.
> It is the Responsibility of the Assigned Parent / Sponsor to Fulfill the
Volunteer Assignment as Listed in this Notice.
> Parents / Sponsors are Responsible to Negotiate Any Assignment
Changes with Other Parents / Sponsors Assigned to the Meet or with
Other Parents / Sponsors in the Club.
Q&A