WISSLER RANCH HOA
Annual Meeting – 2014
1. Welcome
2. Board Members
3. Agenda
4. Board Positions
5. Questions/New Business
6. Adjourn
Welcome!
WR HOA Board Members:
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•
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Brian Freese, President
Jack Windeler, Vice President
Wayne Gardner, DRC
Eric Doremus, Landscape,
Maint., Covenant Committee
Lisa Gilbert, Water Committee
Jim Keefe, Secretary
Deloris Kenerson
Kathleen McCormick, Treasurer
(non-board position)
Committee officers
• Sandy Maurer – Welcome
• Gerry Major – Neighborhood
Watch
Agenda
1. Roll call/certify proxies
2. Proof of notice of meeting
3. Review/approve 2013
Annual Report minutes
4. Officer/Committee Reports
5. Election of Directors
6. Unfinished business
7. New business
8. Adjourn
Officer/Committee Reports
• Design & Review Committee
(DRC)
• Budget
• Landscape & Maintenance
• Forestry
• Legal Affairs
• Water
• Covenants
2014 Design Rule Committee
• One detached garage approved
• One storage building approved
• New mailbox structure: plans
approved, permit obtained, work
being scheduled
• Mailbox parking area: plans in
approval cycle, bid solicitation and
construction plans will follow
Treasurers Report
Basic Financial Information
•
Wissler Ranch HOA is not for profit – not tax exempt
– IRS exempts income when 60% comes from assessments and 90% is spent
on maintenance of common property otherwise subject to standard taxes
•
Income comes almost exclusively from annual assessments
 180 x 33 = 23,940
 Due February 15th
•
WR HOA owns capital assets of approximately $130,000 and has a
replacement reserve fund of $66,737
– Major repair and replacement of mail box structure, cisterns, wind mill, trail,
parking lot, playground equipment, picnic tables and benches, entrances
•
Annual budget ratified by the membership at Budget Meeting
 Board formulates the budget and provides copy in advance to membership
 Budget meeting will be in January, look for budget mailing
 Forward recommendations to board members in Nov/Dec
•
By-laws require Board and Treasurer to effect annual review of books
by certified or public accountant
 Outsized expense of review in relation to annual budget – develop
alternative
Wissler Ranch Homeowners Association Balance Sheet
Operating
Fund
Assets
Cash Operating
Cash Reserves
Assessments receivable, net of allowance for bad debts of $3,800
Prepaid Expenses
Deposits
Total Assets
16,216
16,216
Total
Firewise Operating
Fund
Fund
2,940
2,940
19,156
-
Capital
Reserve
Fund
62,400
Fund Balance
19,156
62,400
-
19,156
62,400
8,600
8,600
81,557
1,427
13,667
15,094
53,800
66,463
Liabilities
Accounts payable
Accrued Expenses
Prepaid Assessments
Income taxes payable
Total Liabilities
Total
1,427
4,067
1,000
5,494
1,000
1,427
5,067
6,494
10,722
1,940
12,662
2014 Income and Expense Statement
Operating
Budgeted
Total
Operating
Fire Wise
YTD
Budgeted
YTD
Difference
Capital Reserve
Budgeted
YTD
Difference
Income
Annual Assessment (homeowner dues $23,940)
Annual Assessment Paid Forward
Past Due Assessment
Late Fees and Interest
Legal Fees
Water Overage Fees
Other
Total Income
22,440
22,245
1,500
(195)
152
512
-
1,500
1,500
469
-
-
-
1,440
1,440
-
66,737
644
66,737
1,683
1,039
2,940
2,940
469
67,381
68,420
1,039
152
512
22,440
22,909
Reserve Fund
Unallocated Cash Carried Forward
Total Funds Available
1,500
22,440
22,909
900
250
4,997
605
170
5,759
600
2,768
266
1,427
Expenses
Operating
Administrative (supplies, mailings, web services registrations)
Accounting and Tax Preparation
Common Area Maintenance and Entrance Mowing
Common Area Forest Fire Mitigation
Community Affairs
Entrance Landscaping and Maintenance
Forest Service Inspection
Insurance
Legal Fees
Management Reserve
Snow Removal
Taxes
Utilities (street, entrance and mail box lights)
Water Augmentation Plan
Welcome Committee
(295)
(80)
762
(335)
(1,341)
(1,000)
(1,500)
(1,320)
(3,200)
(500)
(761)
(1,875)
(91)
1,000
1,500
2,500
3,200
500
3,200
1,875
150
1,181
2,439
59
Capital Budget
Cistern Inspection
Cistern Replacement*
Entrance and Mailbox Lighting Update and Repair
Entrance Log Stabilization and Repair (Emergency)
Mailbox Bulletin Board Replacement
Mailbox Structure Improvements and Parking Pad^
15,000
2,500
1,500
20,000
Wind Mill Motor Repair
Total Expenses
Balance
22,440
11,904
1,000
-
-
11,005
1,940
2,940
2,446
3,584
(2,500)
2,446
(1,500)
(16,416)
1,000
-
(1,000)
(11,536)
25,000
6,030
(18,970)
12,005
42,381
62,390
20,009
2015 Notional Budget
Income
Annual Assessment (homeowner dues $21,945)
Annual Assessment Paid Forward
Past Due Assessment
Late Fees and Interest
Legal Fees
Water Overage Fees
Other
Total Income
Reserve Fund
Unallocated Cash Carried Forward
Total Funds Available
Expenses
Operating
Administrative (supplies, mailings, web services registrations)
Accounting and Tax Preparation
Common Area and Entrance Maintenance
Common Area Forest Fire Mitigation
Community Affairs
Entrance Landscaping and Maintenance
Forest Service Forest Health Inspection
Insurance
Legal Fees
Management Reserve
Snow Removal
Taxes
Utilities (street, entrance and mail box lights)
Water Augmentation Plan
Welcome Committee
Operating
Fire Wise
Capital
Reserve
19,945
500
1,500
19,945
500
1,500
19,945
1,940
2,440
42,381
43,881
900
200
5,500
600
1,000
1,500
3,000
2,520
500
3,200
1,875
150
Capital Budget
Cistern Inspection
Cistern Replacement*
Entrance and Mailbox Lighting Update and Repair
Entrance Log Stabilization and Repair (Emergency)
Mailbox Bulletin Board Replacement
Mailbox Structure Improvements and Parking Pad^
Wind Mill Motor Repair
Total Expenses
Balance
15,000
19,945
1,000
-
1,440
43,881
Landscape & Maintenance
2014 Accomplishments
•
Two mows completed
•
Entrance fencing repaired and stained
•
Chain harrow purchased and used to
smooth the path and ball field
•
Ball field seeded twice
•
Path sprayed for weeds
•
Fields sprayed for weeds
•
Bucket seat installed on the swing set
structure
Landscape & Maintenance (cont’d)
Projects Planned for 2015
•
Continue monthly mowing – three or
four mows required
•
Path and field weeding planned
•
Cistern inspections
•
Ball Field seeding
•
Path maintenance with possible
additional fill added
•
Entrance fence inspection
•
Windmill repair
•
Attach windmill pump to cover
Neighborhood Issues
• Crime: National Night Out in
August, 2014.
• Annual Firewise meeting – held
concurrently with National Night
Out meeting in August
• Fire Concerns
– Accidental ignition
– Lightning
– Arson
– Flying embers
Forestry
• 2013 Forestry inspections – two
pine beetle trees removed
• 2014 Forestry inspections –
October 28, 29, 2014
Legal Affairs
• Discussions on how to revise and
legally adopt updated covenants
• Wissler Ranch By-Laws were
reviewed and updates proposed.
Revised By-Laws to be voted on
by membership.
• Covenant review/revisions will be
addressed by the next Board
Water Committee
•
2013 Readings Recorded
•
4 Overage Letters sent
•
2013 Report Filed with Colorado
Division of Water Resources
•
Converted 2014 Reporting to
Electronic Reporting
•
Compiling 2014 Readings
•
Attended Great Divide Water Meeting October 10th
•
Dues increase ~$225 / year total for
Wissler Ranch
Covenants Report
• Main Complaints:
– Poultry covenant violation: Variance
request could not be voted due to split
Board. New Board elected for 2014
tabled the decision pending review
and update of Wissler Ranch
Covenants. Defendant and chickens
moved out of the community
• Please read your covenants before you
plan a project and obtain DRC approval
before starting a project.
Board Positions
• Wayne Gardner running for re-election
Questions? New Business?
• Revised Bylaws vote
• Your input is important!