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Beta Lambda Chapter Retreat
Moody Manor, Houston, TX
August 03, 2013
Building on the Principles of Zeta While Blazing New Paths
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OBJECTIVE:
To gain a better understanding of the dynamics of Zeta Phi Beta Sorority,
Inc. by answering the questions of who?, what?, when?, how? and why?
To increase the chapter bond and to promote sisterly love by eliminating
the current issues
To focus on the principles of Scholarship, Service, Sisterhood and Finer
Womanhood while planning for the new Sorority year
Zeta Phi Beta Sorority Incorporated
Beta Lambda Chapter
Chapter Retreat Agenda
NATIONAL SONG
NATIONAL PRAYER
August 03, 2013
5:00 PM – 9:00 PM
WHO WAS GOING STEADY? Reflecting on our beautiful founders. The Love Story told by IGB Mary B. Wright
WHO’S THAT LADY? A closer look at International Grand Basileus, Mary Breaux Wright
WHEN DID THAT HAPPEN? The accomplishments of Zeta Phi Beta Sorority from 1920 to Present
WHAT ‘S MY ROLE? Your role and responsibility in the chapter, the advisors and advisory board roles
WHAT’S YOUR PROBLEM? Discussion on how to improve on relationships and communication
WHAT I LIKE ABOUT YOU? Sisterly Love Exercise/Game and Reciting the OATH
HOW CAN WE MAKE A GREATER IMPACT IN OUR COMMUNITY? ZHOPE Discussion and Ideas
HOW DO WE KEEP IT FINER AND PERSERVE OUR ZETA IMAGE? What not to wear, persevering your Zeta Image
HOW CAN WE MAINTAIN SCHOLORSHIP? Tips on planning and Class etiquette
HOW CAN WE AFFORD ALL THAT? Tips on creating a budget; Zeta events to consider for budgeting
Design Challenge
WHY WE CAN’T USE THE ZETA SHIELD ON THAT FLYER? Unified Visual Identity & Graphics Standards
WHY DO WE NEED TO PLAN? Calendar Planning, Budget and Fundraising, MIP Timeline
News and Updates
My Challenges for the Beta Lambda Chapter
NATIONAL CLOSING PRAYER
Arizona Cleaver (Stemons), Pearl A. Neal, Myrtle Tyler (Faithful),Viola Tyler (Goings), Fannie Pettie (Watts)
The Five Founders and chartered members (called our "Five Pearls") of Zeta Phi Beta
Sorority, Inc. are:
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Arizona Cleaver (Stemons)
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Pearl A. Neal
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Myrtle Tyler (Faithful)
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Viola Tyler (Goings)
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Fannie Pettie (Watts)
Zeta Phi Beta Sorority, Inc. was organized at Howard University on January 16, 1920 as the
result of encouragement given to the Five Founders by Charles Taylor and Langston Taylor,
members of Phi Beta Sigma Fraternity. These Sigma brothers felt the campus would benefit
by the development of such an organization as sisters to the fraternity. Thus, Zetas and
Sigmas became the first official Greek-letter sister and brother organizations.
The Five Founders chose not to embrace the tenets of established sororities and chartered
Zeta Phi Beta Sorority to encourage the highest standards of scholarship through scientific,
literary, cultural and educational programs; promote service projects on college campuses
and in the community; foster sisterhood; and exemplify the ideal of Finer Womanhood.
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Our Founders should always be listed and pictured in the above order
“THE LOVER’S STROLL “
IGB Mary B. Wright, Phi Beta Sigma Conclave 2013
http://youtu.be/LGez_Rs40vQ
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Mary Breaux Wright was elected as the 24th International
President of Zeta Phi Beta Sorority, Incorporated in July
2012. Prior to her election, she served as the National
First Vice-President, overseeing new members and the
new member process.
A Diamond Life Member of the Sorority, Wright has
served in many national, regional, state and local roles,
including National Director of Protocol and National
Observances, Southern Regional Director, Chair of the
Regional Directors, and Louisiana State Director. Working
closely with her mentor, 12th National President Lullelia
W. Harrison, she also served as the primary researcher
for Torchbearer of a Legacy: A History Zeta Phi Beta
Sorority, Incorporated 1920 – 1997, the Sorority’s official
historical perspective.
Wright travels across the globe delivering passionate
messages concerning scholarship, service and
commitment to one’s community. She is most fond of
her trip to Ghana, West Africa where she represented the
organization during the dedication of water wells
donated by Zeta Phi Beta Sorority, Incorporated.
Mrs. Wright is an active member of Lambda Zeta Chapter
in the city of Houston, Texas, where she resides with her
husband, Phi Beta Sigma member James Wright. They
have one son, Phi Beta Sigma member Dr. Randall Wright,
a neurologist who is married to Dr. Crystal Clay, an
anesthesiologist. She is a doting grandmother to her two
grandsons, five-year-old Andrew John and two-year-old
Reid Christopher.
Wright is a retired business teacher and a retired
development officer.
Mary Breaux Wright
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24 International Grand Basileus
Roles and Responsibilities
 Chief Executive Officer of the organization
 Responsible for the overall strategic direction
 Ambassador of the Organization officially speaks for
Zeta on the national level
 Develops and sets program direction administration
 Recommends fiscal policy and procedures
 Recommends policy to the Board
 She has ultimate authority on administrative matters
pertaining to the sorority
1920 – 1930
 Founded January 16, 1920, by five dynamic women on the campus of Howard University
 Identified Founders as “Five Pearls”, Arizona Cleaver (Stemons), Pearl Anna Neal, Viola Tyler (Goings), Myrtle
Tyler (Faithful), and Fannie Pettie (Watts)
 Choose the name for the organization at the first meeting
 Established founding principles of scholarship, sisterly love, and service
 Established Scholarship as the first criterion for membership
 Adopted official logo, with the shield shape and design of their Sigma brothers’ logo
 Elected first Basileus at the national level, Arizona Cleaver (Stemons)
 Held first annual meeting of Zeta Phi Beta jointly with Phi Beta Sigma Conclave, December 1920
 Adopted the term boule for Zeta’s annual gathering at first joint meeting
 Elected officers of Zeta Phi Beta in Washington, DC, December; served through the end of the conclave the
following year
 Established the first five undergraduate chapters during Arizona Cleaver Stemsons’ tenure
 Chartered Alpha Chapter, Howard University, Washington D.C.; first undergraduate chapter
 Incorporated under the laws of the District of Columbia
 Added the title of “Grand” to the title of Basileus
 Chartered first graduate chapter; Alpha Zeta Chapter, Baltimore, MD
 Published sorority’s first publication - The X-Ray; now entitled, The Archon
 Introduced Finer Womanhood Week
 Established the first undergraduate chapter south of the Mason-Dixon line chartered, Wiley College
 Inducted first honorary member into Beta Zeta Chapter (now only national body inducts honorary members)
 Created national board of officers
 Formed the Southern Region
 Authored words to national hymn
1930 – 1940
Restructured the administrative responsibility of Grand Basileus
Added four Regional Directors to assume the responsibility of establishing new chapters within their regions
Established three additional regions and boundaries of the first four redrawn
Identified the Western Region; became the Pacific Region Incorporated in the State of Illinois as a non - profit,
charitable organization
Published the Chapter Chatters and pictorial Blue Book
Created the Board of Trustees to oversee the property of the sorority
Expanded the internal structure of sorority to include the office of deputy director
Appointed Deputy Directors to coordinate sorority business on state level to assist the Regional Director
Changed Deputy Director to Associate Director; now called State Director
Bequeathed to the sorority, by Violette Anderson, Birch Haven property in Idlewild, Michigan
Moved national headquarters to Washington, D.C.
Established the Eastern Region
Divided the sorority geographically by regions; supervised by Regional Directors
Began naming national honorary members
Promoted first National Service program
Chartered the first chapter in the Midwestern Region after seven years
Established the Southeastern Region when Zeta was restructured.
Developed La Cheerios; a forerunner of Zeta Amicae
1940 – 1950
 Established a national executive office, Houston, TX becoming the first Greek-letter organization
 Became the first sorority to establish a chapter on the African continent
 Hired the first paid Executive Secretary
 Created life memberships
 Designated part of chapter tax for projects and scholarship funds
 Formed strong Zeta chapters (enough young blacks on predominantly white college campuses), resulting in a
cessation of undergraduate city chapters
 Changed constitution to provide associate memberships
 Rezoned regions for expansion
 Experienced a period of most growth up to this point
 Established the Atlantic and Great Lakes Regions
 Established the South Central Region based on restructuring
 Introduced workshop sessions at regional and national conferences
 Formalized national scholarship grants through the Office of Education Services under the Office of Second
Anti-Basileus
 Adopted the Amicae Auxiliary into the national structure
1950 – 1960
 Formalized the Archon
 Revised the sorority handbook
 Adopted official sorority song
1960 – 1970
 Opened National Headquarters
 Proclaimed monthly themes and slogans
 Recognized as more than a social Greek-letter organization
 Emphasized undergraduate councils, leadership development, education and scholarships among collegiate
1970 – 1980
 Initiated workshops for anti-basilei of local chapters
 Initiated tradition of Finer Womanhood month
 Established the national Stork’s Nest programs
 Refurbished Birch Haven
 Initiated workshops near the national headquarters for basilei of collegiate and graduate chapters
 Established the National Education Foundation
 Adopted present slogan (A Community-Conscious, Action-Oriented Organization)
 Incorporated National Education Foundation
 Established Stork’s Nest Programs in Africa
 Expanded to St. Croix
 Hosted first regional conference in Africa
 Refurbished National Headquarters
 Published first Archonette handbook
 Developed a Pledge’s Bill of Rights
 Hosted first national undergraduate retreat
 Formulated the first non-hazing policy in Greekdom
1980 – 1990
 Chartered chapters in Alaska and Germany
 Introduced golden life membership
 Gained 501(c)3 status for the Human Services Foundation (later Stork’s Nest Charity Fund)
 Installed computers at headquarters
 Established the Zeta Leadership Training Academy
 Adopted the “dove” as the national symbol in 1990
 Received first federal grant
 Placed operational funds in an interest-bearing account
1990 – 2000
 Hired the first Deputy Executive Director
 Adopted Pearlettes and Zeta Male Network as constitutional affiliates
 Established Zeta Legacy Clubs
 Chartered chapter in Seoul, Korea
 Established process for payment of dues and other fees by credit cards
 Established Standard Operating Procedures for National Office
 Revised Handbooks
 Awarded non-governmental organization status by the United Nations
 Reactivated chapters in US Virgin Islands, Hawaii, Alaska, Korea, and Germany
 Implemented the Membership Intake Process
2000 – 2012
 Established the Zeta Organizational Leadership (ZOL) Program
 Established Z-HOPE: Zetas Helping Other People Excel
 Established million dollar endowment
 Conducted first congressional institute
 Renovated National Headquarters
 Revised handbooks
 Placed national history book on CD
 Developed a national website
 Adopted the Dove Program
 Established platinum and diamond levels of giving for Life Members
 Established sapphire level of giving for non-life members
 Installed new phone system at National Headquarters
2012 – Present
 Instituted Tele-town Hall meetings
 Continued and expanded the ZOL Program
 Revamped the Membership Intake Process (MIP)
 Re-opened Life Memberships
 Established programmatic thrust on Elder Care and Adopt-a-School
Basileus (President)
Preside at all meeting
Prepare agenda for meeting
Appoint committee chairs and members
Oversee all activities of the chapter
Send a list of new officers and committees to
advisor
Check with committee chairpersons to make sure
they are familiar with their responsibilities
Represent the chapter at events
Signs and approves necessary documents
Must be MIP certified
1st Anti-Basileus (Membership Chair)
Assist the Basileus with her duties
Assume the duties of the Basileus when she is
absent or unable to carry out her duties
Responsible for membership
Finalize list of potential members
Must be MIP certified
2nd Anti-Basileus (Community Service Chair)
Community service chair
Organize at least one physically active service
project a month
Inform the chapter members a month in advance
of the upcoming community service
Tamias (Treasurer)
Keep all financial records
Take responsibility for preparation of chapter
budget for the semester
Issue notices of dues and fees
Submit financial forms to national and regional
office
Prepare and distribute financial report at each
chapter meeting
Collect all monies
Grammateus (Secretary)
Recording secretary shall keep minutes of chapter
meetings, both regular and called
Send out notices of call meetings
Keep complete, accurate records of all meetings
Distribute to the membership, minutes of the
meeting
Disseminate all chapter correspondence
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Attend all regularly scheduled undergraduate
chapter meeting. The schedule of meetings will be
agreed upon by the undergraduate chapter
members and the graduate advisor.
The graduate advisor has the authority to call a
special meeting of the undergraduate chapter, if
there is just cause.
Ensure that the undergraduate chapter complies
with all the rules and regulations of the
university/campus
Ensure that the undergraduate chapter follows all
the rules and regulations of Zeta Phi Beta Sorority,
Inc.
Examine and sign all forms (when necessary)
before they are submitted to the
university/campus
Examine and sign all forms before they are
submitted to the national, regional, and state
levels of our organization
Supervise the Membership Intake Process
Supervise and train the undergraduate chapter in
areas of chapter management, protocol, and
financial management
Present a written or oral report to the graduate
chapter regarding the undergraduate chapter at
the regular graduate chapter meetings
Present a written or oral report to the
undergraduate chapter regarding graduate chapter
activities at the regular undergraduate chapter
meetings
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Supervise election of new undergraduate chapter
officer
Serve as a liaison between the graduate and
undergraduate chapters; encourage the interaction
between the chapters
Report any MIP violation to the graduate chapter
Basileus
Participate in the investigation of an allegation
brought to the state organization, if asked to do so.
Remain active in the undergraduate chapter’s
sponsoring graduate chapter during her tenure as
undergraduate advisor
Be present at all undergraduate chapter activities
and programs. If the soror is unable to attend, she
should be represented by a member of the
sponsoring graduate chapter’s advisory committee
or a designated sponsoring graduate chapter
member.
Do not take over the undergraduate chapter or
impose your views on the chapter
Meet with university/campus officials: attend
meeting called by university/campus officials
Continually encourage undergraduate members to
focus on their education and sorority training
Always remember that she is not a member of the
undergraduate chapter
Give advice and direction on setting chapter dues,
MIP fees, etc.
Undergraduate Advisory Committee:
This committee will serve to 1) expose the undergraduates to more
graduate sorors, 2) groom other sorors for the positions of Undergraduate
Advisor, and 3) ensure sorors are adhering to the organization’s policies
and procedures through a check and balances process. The committee will
need to make sure that the qualifications, duties and responsibilities
sections are clearly defined.
Campus Advisors
The campus advisor is a campus/university liaison to the undergraduate
chapter. The roles and responsibilities of the campus advisor are
determined by the policies and procedures of the campus/university. The
campus advisor may or may not be a member of Zeta Phi Beta Sorority,
Inc.. This individual is not to serve as the official representative of the
sponsoring graduate chapter. This individual does have the authority to
advise an undergraduate chapter on any policies and procedures of Zeta
Phi Beta Sorority, Inc.
Beginning 2013-2014 Sorority Year: It is Mandatory that all Undergraduate
Advisors be Trained and Certified.
Certifications will be done at Regional Conferences and Undergraduate Retreats. All
certifications will be entered into the National Database.
United in a common bond (Zeta) for a common purpose (Our Principles)
Sisters respect each other’s individuality; we value each other’s opinions; we operate in the best
interest of the chapter and the sisterhood
Sisterly love shall prevail at all times
We should endeavor to help our sisters whenever we can, especially during difficult times (“Lean
on the Shield”)
Building relationships and trust among sorors takes time
Conflict is a natural part of any organization or business
It’s OK to agree to disagree ~ don’t be disagreeable
Aim to preserve the working relationship
Attempt to speak directly with the soror with whom you have the conflict in Sisterly Love
Disagreements should NOT affect the business of our sisterhood
Humble yourself to accept sisterly correction
Learn to communicate effectively
Do not use profanity towards your Soror
“You cannot exist as one once you join a sorority” “It’s not about you, It’s about Zeta Phi Beta Sorority Inc. “
WE ARE ONE ZETA
If any one of us should die tomorrow, what is the one
thing you will miss about your Sisters
On a sheet of paper write something describing all the things you
would miss about each one of your Sisters.
http://youtu.be/Hry4TTkqpqE
SHARE YOUR THOUGHTS
THE OATH
"I hereby pledge myself to be loyal to every rule and regulation of
Zeta Phi Beta Sorority. I will conduct myself at all times in such a
manner as will not bring reproach upon my sisters. Should I be guilty
of wrong doing, I will willingly accept any corrections given me by my
sisters. I will strive at all times to exhibit my highest ideals of culture,
to put forth zeal for those things which stand for righteousness, and
hold within my heart a love which will unite us as one. God grant that
I may ever have that spirit of democracy for all fellow-men and keep
this oath before me daily."
The Oath you took didn’t make you a Zeta, it made you a member.
How you live that oath is what makes you a Zeta!
IGB Mary B. Wright ZOL 2013
HOW CAN WE MAKE A GREATER
IMPACT IN OUR COMMUNITY?
 Service to others is Zeta Phi Beta’s PRIORITY
 Z-HOPE is our National programmatic thrust
 Seize opportunities to partner with other organizations on campus
and the Graduate Chapter
 Consider participating in annual Sorority Events and major
programs – Founder’s Day (Jan), Go Red for Women, American Heart
Association (Feb), Race Against Violence (March), March for Babies (April) Older
Americans Month (May), World Elderly Abuse Month (June), Back to School Drives
(Aug), Susan G. Koman, Breast Cancer (Oct), Prematurity Awareness Month (Nov),
Christmas Giving (Dec)
 Conduct service projects that enable you to personally interact with
people
 Use social media to reach a broader audience
 Promote through electronic boards and campus calendars
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You are ALWAYS wearing your letters
Your actions (positive or negative) will ALWAYS be associated with Zeta Phi Beta Sorority
The image people have of Zeta will be represented in how YOU carry yourself on campus and in
the community
Members are expected to dress in a way that will reflect positively on our organization
Image should be polished and refined, especially when wearing paraphernalia
Only wear your Zeta gear when you look your best!
Never wear your letters into a bar or while drinking alcohol or smoking
Never take photos wearing your letters and drinking
Do not wear our letters on your rear end
Refrain from using curse words or inflammatory remarks with your letters on
For casual attire, you should wear khaki-style pants or casual trousers. Shorts should not be
worn.
A Polo-style shirt or high quality shirt without words, pictures or an unacceptable logo should
be worn.
Zeta t-shirts and reasonable length shorts should only be worn in very informal settings like
picnics
Always wear your ZPB lettered pins at the apex of your heart
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Social Media
Be careful how you use social media
Know that your comments and images are not just seen by your friends
The public is always watching us to scrutinize our behavior. Remember you have
taken an oath to act as a Finer Woman at all times!
Be aware of photos of you posted on social media
Always keep Zeta business private!
Steps to help you clean up your online profile
Keep a clean account free of inappropriate postings and pictures from the minute
you set up your account.
Know what your friends are posting, as well, and make sure they aren't posting
inappropriate pictures or videos of you.
Tighten privacy settings so that only your friends can see posts.
Google yourself so you know what is out there. Even though you set your privacy
settings on social media, search engines can work around those filters.
Remember to go through old postings, too. Employers, College admissions and
Organizations often look all the way back to when you first joined social media.
Rule of thumb: If you don't want your parents or your boss to see it, take it off.
It is impressive to the public when Zetas uphold the principle of
scholarship after they have become full members.
•Academics / Scholarship is essential to your success
• Zeta activities should never jeopardize your academic performance
• Find balance between academics, extracurricular, and Zeta programs
•Plan and prioritize
•Do Not Procrastinate
•Attend your classes and improve your grades.
•Be on your best behavior in class because people are watching you.
•Do not be late for class
•Do not sleep in class
•Be prepared for class and complete all assignment on time.
•Aim to be recognized as the BEST among Greek organizations for
scholarship
•Apply for state, regional, and national scholarship opportunities!!
Transcripts and class schedules must be given to the Graduate Advisor
at the beginning of the semester and upon request of the Advisor
Determine Your Income: You need to know how much money
you will have each month to meet your expenses.
Determine Your Fixed Expenses: Your fixed expenses are
items that will not change from month to month. These items
can include rent, a car payment, car insurance, your electric
bill and your student loan.
Make sure you include savings in this category. If you are a
tither, then pay God first and then pay yourself. Also include
an item for Misc. or Emergencies
Determine Your Flexible Expenses: These items may include
your groceries, eating out, clothing and entertainment. You
can cut back on how much you spend on these categories if
you need to.
Compare Your Expenses to Your Income: Your budget should
be created to where your outgoing expenses match your
income. You should assign every dollar to a specific place to
end up with a zero-dollar budget. If your amounts do not
match you will need to adjust accordingly. If you have extra
money at the end of the month, reward yourself by putting
that money directly into savings.
Track Every Penny that you spend: You can do this with free
budgeting software or Apps. This will help to prevent from
overspending.
Adjust as Needed: You can make adjustments throughout the
month. You may have to adjust for emergencies situations.
As you move money around make sure that you do so in your
budget.
Review Your Budget: After you have followed your budget for
a month and have TRACKED EVERY PENNY, you may find that
you can cut back in a few areas, and you need more money in
other areas. Make sure you keep tweaking your budget until
it works for you.
TIPS:
Always adjust your flexible expenses before dipping into your
savings.
Consider creating a Zeta Budget to determine how much you can
spend on Zeta functions; include the Zeta amount in your fixed
expenses under a separate Savings Account
Check out CapitalOne360.com. It is a great savings account that
draws a little interest. You will be able to set up a Goal for your
savings plan and it will track your savings for you.
No need to set up a new account because it links to your existing
checking account. Consider using the automatic transfer feature
Zeta Budget
“Things to Consider”
Zeta Dues (National, Regional and Local (September)
Beta Lambda’s Fundraisers and Events (per Semester)
Founder’s Day Events (January)
Undergraduate Retreat (Transportation, Hotel, Food,
Spending ) (February)
Finer Womanhood Service Lunch (March)
Graduations (May)
Regional Conferences (June)
Support of Graduate and other Local Chapters Events
Boule’ (Registration, Transportation, Hotel, Food,
Spending)
Estimates for Boule’ (July 2014)
Registration $500.00 - $600.00
Flight $350.00 – 400.00
Hotel $150.00 - $180.00 a night
Consider writing yourself IOU’s until you are able to
save
Design your ZKitty Bank to Save Your Zeta Coins
This must be done before the end of the Retreat
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The zkitty bank is just a concept to inspire you to save for your
Zeta Events and Functions
Place your Kitty Bank in a spot so you can see it often and be
reminded to save
The best ZKitty Bank Design will win $20.00 to start your Zeta
Fund
Good Luck and May the Best Design Win!!!!
In order to drive clear, consistent and positive messages and images, Zeta Phi Beta Sorority, Incorporated must
convey one vision, one voice, and one standard.
Only use the official sorority shield for the sorority’s most formal applications. Refrain from use on flyers for
parties, food-related events, and certain fundraisers. Reserve the shield for membership matters, official
administrative messaging and other formal documentation.
Co-branding with our brothers of Phi Beta Sigma Fraternity (the Fraternity) must be done appropriately. Please
refrain from utilizing “Zeta Phi Beta Sigma”. When co- branding, please use the Fraternity’s and the Sorority’s
full names and individual approved logos.
THE SHIELD IS TRADEMARKED “ THE SHIELD STANDS ALONE” Do not alter or attempt to recreate in anyway. Do
not place graphics on top of it or attach additional graphics to it. Always use approved artwork only. Do not
reproduce smaller than ½ inch (.25). Do not place any other elements closer than 3/16 inch (.0875) of the
shield.
Royal Blue and White not
Royal Blue and Pure White
SISTERHOOD not SISTERLY LOVE
Planning is one of the most important project management and time management techniques. A plan is
like a map. When following a plan, you can always see how much you have progressed towards your
goal and how far you are from your destination. Planning is also crucial for meeting your needs during
each step with your time and money. With careful planning you often can see if at some point you are
likely to face a problem. It is much easier to adjust your plan to avoid a crisis, rather than to deal with
the crisis when it comes unexpected.
Things to Consider when Planning
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You will need two separate calendars; one for
general chapter events and one of Membership
Intake Process
Items to include in the Budget
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Fundraiser are also planned in advance and
place on the calendar
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ZHOPE events also need to be planned and
calendared
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Include all UHD activities and events to avoid
conflict
Note Midterm and Final Weeks
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Chapter Meetings will be on 3rd Sunday unless
noted
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Gamma Omega Zeta chapter meeting will be
2nd Saturday unless noted
Make sure you are consider all holidays when
planning
Please take a look at your personal calendars
also
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You will need two separate budgets; one for
general chapter events and one for Membership
Intake Process
Start the Budget with anticipated income(dues,
fundraisers)
The Budget should include all monies the chapter
intend to spend for the Sorority Year
Include community service projects
All donations the chapter will give
All protocol gifts
All chapter supplies including scrapbook items,
display board, certificates and miscellaneous
items.
All UHD events where monies are needed
All programs/event supplies(tablecloths &
decorations etc.) Refreshments needed for
Programs/Events
All Graduation and other gifts the chapter plan on
giving
Gifts for Guest Speakers
Once Budget has been completed and vote on, the
chapter will adhere to the budget amount. The amount
on the budget will not have to be voted on again. Any
amount over the budget will have to be voted on by
the chapter. Any Soror going over the budget amount
will have to be reimburse for additional expenses and
submit the proper forms.
We will not vote on anything via email
The information you are about to receive about the New
Membership Intake Process is for information purposes
ONLY.
This does not, BY NO MEANS, constitute training or
certification for the New Membership Intake Process
ONLY the current National First Anti-Basileus, Regional
Directors or State Directors may conduct MIP certification
training.
The New Membership Intake Process was Adopted 01/05/2013
The New Revised MIP Certification Training is required!
Only those who have been MIP certified can conduct and participate in the new revised MIP. The chapter Basileus
must be MIP Certified before Intake. Only members from the Sponsoring Graduate Chapter who are MIP Certified
can assist the Undergraduate chapter with MIP.
Only the current National First Anti-Basileus, Regional Directors or State Directors may conduct MIP certification
training. Your name, date, etc. of MIP certification training will be filed on the National Registry at National
Headquarters and in the Office of National First Anti-Basileus, Regional & State Directors. Please note that MIP
Certification Training is a minimum of two-hours and will also address the Sorority's policies on Anti-Hazing.
NO MEMBERSHIP INTAKE INDUCTION CEREMONY IS TO BE CONDUCTED UNTIL THE NATIONAL FIRST ANTI-BASILEUS GIVES
APPROVAL. NO EXCEPTIONS!
The chapter must be financial on all three levels within the sorority (national, regional and state) for 2013 - 2014
before the National First Anti-Basileus approves any new member applications/packets for the chapter.
Please note that the fees for membership intake into Zeta Phi Beta should be quoted and published as stated on the
fees chart located in the chapter's MIP Packet (Kit). Fees outside of Zeta Phi Beta's official fees must be fully
disclosed to the Aspirant and notified of what the fees encompass.
During new member presentation, current members of Zeta Phi Beta and Phi Beta Sigma should be referred to as
respectively “Soror” and “Frat or “Brother. The use of adjectives such as “Big Sister/Big Brother”, DP, “ADP, “Dean of
Pledgees” and any other titles used in an illegal pledge process are expressly prohibited
***** MIP will be opened September 4, 2013—May 15, 2014****
Dates Closed: Thanksgiving Holiday (November 27-29), Christmas Holiday (December 24 — 27), & Easter (April 17-20)
“Please, DO NOT VIOLATE THE MEMBERSHIP INTAKE PROCESS"
WHY DO WE NEED TO PLAN Cont.?
Membership Intake Timeline
Step
Informational Interest Meeting
Formal Observation
Interview
Invitation for Membership Intake
Introduction Meeting
Course of Study
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Required Timeframe
Meeting should last no more than 90 minutes.
Recommended minimum of
90 days (a time period shorter than 90 days for undergraduate
chapters may be necessary).
Invitations (and Undergraduate Legacy Application Form, if
applicable) must be received by the Interviewee at least seven (7)
days prior to the Interview. Ideally all Interviews should take place
on the same day. Each Interview should last no more than 20
minutes.
Chapter meets to discuss Prospective Members and vote on
Aspirants within seven (7) days of Interview.
Chapter notifies Aspirants of membership invitation immediately with
written invitation/ instructions to follow.
MIP Committee sets date, time, and place for the Prospective Members
who have been issued an invitation for membership to receive their New
Member Packets ("Kit).
Aspirants have at least 24-48 hours for return of completed New
Member Packet to the MIP Coordinator.
National First Anti-Basileus typically responds to applications within 4872 hours.
Within five (5) consecutive days of receiving approval from National
First Anti-Basileus.
Must be complete within three (3) consecutive weeks of the
Introduction Meeting (15 days)
Week One
Week Two
Week Three
The Induction Ceremony
No more than five (5) days in first week.
No more than five (5) days in second week.
No more than five (5) days in third week.
Must take place as soon possible after add no
more than five (5) consecutive days after the
completion of Week 3 of the Course of Study.
Presentation to the Community
If New Member Presentation to take place, it must be presented no
later than five (5) consecutive days after the Induction Ceremony or
at the time required by college/university.
Evaluation
Within seven (7) days of completing MIP
Dates
Start:
End:
Interview confirmation sent:
Interview Date:
Chapter vote:
Invitation sent:
Chapter gives Kit:
Aspirants
Return Kit:
National First Anti- response:
See Course of Study Planning
Template page to set times and
dates.
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National Headquarters Update: Beginning with Fiscal Year 2013/2014 – Zeta Phi Beta Sorority, Inc. will
be migrating to this new system based on the completion of Financial Form B. By the end of the
2013/14 Fiscal Year chapters submitting an electronic copy of Financial Form B will be able to manage
and update their chapter member records via the web.
Beginning September 2013
Beta Lambda Updates: In order to have a cohesive chapter, standards and rules must be put into place
and adhered to.
Communication: Yahoo Groups, Text Messages, Email and phone calls will be the chapter’s major
forms of communication to update members on changes to events and other pressing chapter items. A
prompt response is required. It is preferred that you respond within 24 hours. Please provide only One
email address to the chapter and please check that email often for chapter updates. Consider applying
an alert to inform you when there is a new message. Make sure you cc your graduate advisor on all
correspondences concerning chapter matters. Try to finalize items at chapter meeting to avoid multiple
emails. Please provide your chapter Basileus with advance notice (phone call), at least, 24 hour notice
when you cannot attend an event.
Beta Lambda will go Paperless: Drop Box will be used to maintain our chapter reports. You can access
your files from your computers, phones, or tablets. Share with confidence, everything's automatically
private, so you control who sees what. Safe and secure. You can access your favorite files without
internet connection. Everyone will have to setup a Dropbox account. www.dropbox.com
All Chapter’s Reports including Minutes and Treasurer’s Reports will be place in the Chapter’s Drop
box. We will try to avoid emailing the reports to everyone and just share through dropbox. All reports
are still due the Friday before the chapter meeting. Everyone should review the minutes and reports
and bring any questions or corrections to the meeting. Everyone should also consider bringing an
electronic device to view reports as we discuss. If you prefer a printed copy, please provide your own
copy for the meeting. We should be able to save a lot of time at meetings if we review the reports and
minutes beforehand.
We will also use Free Conference Call.com to have meetings on pressing issues that need to be
discussed before our next meeting.
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Dropbox account for Beta Lambda is uhdzetas1920@gmail.com
Question to Ask Yourself
Why did you become a member of Zeta Phi Beta Sorority, Inc.?
What did you expect to gain by becoming a member of Zeta Phi Beta Sorority, Inc.?
How do you plan on improving to be the best member you can be?
Words of Encouragement
Live the life God has planned for You
Maintain your Enthusiasm for Zeta Phi Beta Sorority, Inc.
Accept the wisdom of those who have come before you
Utilize the talents of your Graduate Sorors
Be careful of who you seek Zeta advice from
Understand there are always rules to follow
Remember we are all different and we think differently
Realize that everyone has an opinion
Know that everyone deserves Respect
Don’t Judge
Take Care of Each Other
Love One Another
“Don’t be in such a hurry to condemn a person because he doesn’t do what you do, or think as you think.
There was a time when you didn’t know what you know today.” Malcolm X
You is Kind, You is Beautiful and You is Important!!!!
Soror Angela J. Waters
Gamma Omega Zeta, 3Rd Anti Basileus
Beta Lambda Chapter, Undergraduate Advisor
Southern Region, Undergraduate Advisor of the Year
Handbook of Zeta Phi Beta Sorority, Inc., Eleventh Edition (1997)
Zeta Organization Leadership Program Advanced Study Guide (2013)
Torchbearers Of A Legacy (The History of Zeta Phi Beta Sorority, Inc. 1920-1997)
2013 Power Point – Crash Course, Denise Marie Snow
2013 ZOL Power Points and Presentation
Undergraduate Advisors Training (Soror, Dr. Denisha L. Hendricks)
Structure, Function and Process/Telling the Story (Soror Barbara Moore and Soror Vicki Hammock)
Is Image Everything (Soror Dana Syeeda L. Brooks)
Unified Visual Identity & Graphics Standards (Soror Stephanie Arnold)
Organizational Efficiency (Avectra)
Membership Intake Process (National First Anti Basileus Scarlet Black)