POST OFFICER DUTIES & RESPONSIBILITIES BUTCH SPARKS PAST STATE COMMANDER JULY 27/28, 2013 KILLEEN, TX WHO CAN BE A POST OFFICER ? • A MEMBER IN GOOD STANDING • BEEN DULY ELECTED BY THE GENERAL MEMBERSHIP IN ACCORDANCE WITH (IAW) CONSTITUTION & BY-LAWS (C&BL’S) • SOME CAN BE APPOINTED BY THE POST COMMANDER WITH POST MEMBERSHIP’S APPROVAL IAW C&BL’s • FORMALLY INSTALLED BY A DEPARTMENT REPRESENTATIVE • SHOULD BE A GRADUATE OF THE LEGION ALEI COURSE Recommended Post Officers • Post Commander • Post Adjutant • First Vice Cmdr • Second Vice Cmdr • Finance Officer/Treasurer • Hub Master • Service Officer • Chaplain • Sergeant-at-Arms • Historian • Judge Advocate • Standing Committees Examples of Standing Committees • Americanism • Children and Youth • VA&R • National Security • Membership and Post Activities • Public Relations • Legislative • Finance • Economic/Fundraising • Welcoming • Memorial Team • Training POST COMMANDER • POWER LIMITED BY CONSTITUTION & BY-LAWS • PRESIDES AT ALL POST MEETINGS • CONTROLS MEETING AGENDAS • GENERAL SUPERVISION OF POST OFFICERS POST COMMANDER (cont’d) • APPOINT COMMITTEES • SEES THAT POST CONSTITUTION & BY-LAWS ARE OBSERVED • PERFORMS OTHER DUTIES AS DIRECTED BY THE POST • COORDINATES PROGRAMS WITH AUXILIARY, SONS, & RIDERS • COMMUNICATES WITH COMMUNITY LEADERS ADJUTANT • POST ADMINISTRATOR • HANDLES ALL POST CORRESPONDENCE • RESPONSIBLE FOR MAINTAINING ALL POST RECORDS • MAINTAINS MEMBERSHIP RECORDS • PUBLISHES OFFICIAL ORDERS, ANNOUNCEMENTS & INSTRUCTIONS • ASSISTS OTHER OFFICERS AND COMMITTEES ST 1 VICE COMMANDER • BE FULLY INVOLVED IN AND RESPONSIBLE FOR ALL ASPECTS OF POST MEMBERSHIP • CHAIRMAN OF THE POST MEMBERSHIP COMMITTEE • KNOWLEDGEABLE OF COMMANDER’S DUTIES • MAKES A MEMBERSHIP REPORT AT ALL MEETINGS • PERFORMS OTHER DUTIES AS NEEDED 2ND VICE COMMANDER • RESPONSIBLE FOR PATRIOTIC OBSERVANCES • DEVELOPMENT OF POST ACTIVITIES • ENTERTAINMENT • PERFORMS OTHER DUTIES AS NEEDED FINANCE OFFICER/TREASURER • IN CHARGE OF ALL FINANCES • CHAIR OF POST FINANCE COMMITTEE • MAINTAINS BUDGET AS APPROVED BY MEMBERSHIP • DEPOSITS ALL FUNDS AND MAINTAINS FINANCE RECORDS • MAKES DISBURSEMENT OF FUNDS AS APPROVED FINANCE OFFICER/TREASURER (cont’d) • COUNTERSIGNS ALL CHECKS WRITTEN FROM POST ACCOUNTS • PROVIDES WRITTEN MONTHLY REPORTS TO POST EXECUTIVE COMMITTEE & MEMBERSHIP ON STATUS OF POST FINANCES • INITITATES NECESSARY IRS AND OTHER REPORTS AS REQUIRED • PERFORMS OTHER DUTIES AS NEEDED SERVICE OFFICER • BRINGS ATTENTION TO POST MEMBERS THEIR RIGHTS AND BENEFITS GRANTED TO THEM BY LAW • MUST KNOW HOW TO UTILIZE THE EXPERT SERVICES AVAILABLE THROUGH LEGION CHANNELS • MUST KNOW HOW TO UTILIZE THE EXPERT SERVICES OF AGENCIES IN THE SURROUNDING COMMUNITY CHAPLAIN • MORAL LEADER OF THE POST • ASSISTS WITH OBSERVANCES OF PATRIOTIC OCCASIONS, FUNERAL SERVICES AND DEDICATION CEREMONIES • SHOULD VISIT SICK IN THE HOSPITAL AND AT NURSING HOMES • LEADER OF 4 CHAPLAINS SERVICES, MEMORIAL DAY SERVICES, AND OTHER SOMBER EVENTS JUDGE ADVOCATE • ADVISOR IN CONDUCT OF POST BUSINESS • RETAINS PROFESSIONAL COUNSEL WHEN REQUIRED • CHAIRMAN OF POST CONSTITIUTION AND BY-LAWS COMMITTEE • IN CHARGE OF ANNUAL AUDIT OF POST • RESPONSIBLE FOR THE ORDERLY CONDUCT OF DISCIPLINARY SERGEANT-AT-ARMS • PRESERVES ORDER AT ALL TIMES AND DURING MEETINGS • RESPONSIBLE FOR THE PROPER ROOM SET UP FOR POST MEETINGS • CUSTODIAN OF THE POST COLORS • IN CHARGE OF POST COLOR GUARD • RESPONSIBLE FOR ASSURING MEMBERS OBSERVE PROPER ETIQUETTE DURING POST MEETINGS HISTORIAN • SHOULD WORK CLOSELY WITH ALL POST OFFICERS TO COMPILE AND PRESERVE RECORDS OF THE POST • AN ANNUAL POST NARRATIVE HISTORY AND YEARBOOK SHOULD BE PREPARED, AND FILED WITH THE POST RECORDS • ATTENDS POST FUNCTIONS AND DOCUMENT EVENTS WITH WRITTEN NOTES AND PHOTOGRAPHS WEBMASTER/HUB MASTER • MAINTAINS POST WEBSITE • WORKS WITH POST OFFICERS TO KEEP WEBSITE CURRENT • WORKS WITH DEPARTMENT, DIVISION, AND DISTRICT TO OBTAIN CURRENT NEWS, PLANNED EVENTS, ETC. • WORKS CLOSELY WITH THE POST PUBLIC RELATIONS CHAIR • KEEPS MEMBERSHIP INFORMED VIA THE HUB MASTER NETWORK • PROVIDES INPUT TO THE HUB MASTER NETWORK AMERICAN LEGION POST OFFICER RESOURCES • CURRENT OFFICERS GUIDE AND MANUAL OF CEREMONIES • POST ADMINISTRATIVE GUIDE • NATIONAL CONSTITUTION AND BYLAWS • DEPARTMENT CONSTITUTION AND BYLAWS • POST CONSTITUTION AND BY-LAWS QUESTIONS?