COLLEGE OF LAW
STUDENT
ORGANIZATION
INSTRUCTIONS & TIPS
Student Bar Association 2014-2015
Important Contacts
Vivian Nava-Schellinger
Director of Admissions and Student Groups
Vivian.Nava-Schellinger@asu.edu
 Cameron Arthur
VP of Finance
caarthu1@asu.edu
 Kellie Manders
VP of Student Leadership
kellie.manders@asu.edu

Registering Student Organizations
Step 1:
 Register the student group with the College of Law
Office of Admissions, Financial Aid, and Student Life
 Required
by the College of Law and for SBA Funding
 Need to attach by-laws, mission statement/constitution
 Student Group Authorization Form

Send to Vivian at Vivian.Nava-Schellinger@asu.edu
Registering Student Organizations
Step 2:
 Register the student group with ASU Student Clubs
and Organization Support
 Not
required but highly recommended
 Allows organization to be eligible for GPSA funding

Register the Student Organization with OrgSync
 Click
“Join an Org” and create an account
 Find existing organization and click “Settings” or click
“Register New Organization”


For help, go to Tempe Clubs and Organizations
Register for and attend a Mandatory Info Session
Organization Event Planning




Meet with E-Board and Submit a Projected
Semester Calendar of Events and Budget by
September 3rd (Fall) and January 21st (Spring)
Check for availability of event dates and submit
event on the College of Law Master Calendar
Reserve a room for the event/meeting on the
College of Law Room View Page
For Faculty involvement in events, check with
Vivian (Vivian.Nava-Schellinger@asu.edu) for their
availability
Organization Event Funding

Submit the “Funding Request Form” to VP of Finance
if needing SBA Funding for the Event
 Funds
available on a first-come, first-serve basis
 Co-Sponsoring
 Approved Catering Vendors
 Resources for Student Organizations

GPSA Funding
are due by 7th of the month prior to the event
 Need an Assembly Member to Sponsor Request
 Graduate Student Organization Event Funding
 Requests
SBA Funding Guidelines

Approx. $900 limit per organization per event
 May

award more to organizations that co-sponsor
Food/Catering Budgets
 $2-3
per person for lunch meetings, even with speakers
 $5-7 per person for evening/weekend events
(depending on size of event, number of speakers,
community involvement, etc.)


Limiting approval to 2-3 funded events per day
Fundraising is not required but organizations may be
rewarded with a higher approved budget for utilizing
alternate funding methods
SBA Funding Board Meetings

Fall Semester
August 20th
 Thursday, August 28th
 Thursday, September 25th
 Thursday, October 30th
 Thursday, November 20th
 Wednesday,

Spring Semester
January 29th
 Thursday, February 26th
 Thursday, March 26th
 Thursday,
*All SBA Funding requests are due by 11:59pm on the Monday
before the scheduled Funding Board Meeting
(No Retroactive Approval)
Reimbursement

To Get Reimbursed:
 Retain
all receipts
 Have sign in sheet at event for attendees
 Fill out Reimbursement Request Form
 Attach
 Turn
receipts and sign in sheet
in to VP of Finance
Off-Campus Event Insurance



Off-campus events are not covered under ASU
insurance
Perform a risk assessment of the event and
determine if there is a need for insurance coverage
Contact ASU Insurance Services
 (480)
965-1823
 insuranceservices@asu.edu
Organization Events Advertising

Submit event to the College of Law Master Calendar
 Events
posted to Master Calendar will be featured on
the SBA Facebook Page

Post announcement on the Daily Disclosure
 Limited


to three (3) posts prior to the event
Post flyers
Table in the Rotunda
 College
of Law Room View Page
Upcoming SBA Events

Dean’s Welcome Back BBQ
August 22nd at 5:30
Daley Park
 Friday,


SBA Tailgating