COLLEGE OF LAW
STUDENT
ORGANIZATION
INSTRUCTIONS & TIPS
Student Bar Association 2014-2015
Important Contacts
Vivian Nava-Schellinger
Director of Admissions and Student Groups
Vivian.Nava-Schellinger@asu.edu
Cameron Arthur
VP of Finance
caarthu1@asu.edu
Kellie Manders
VP of Student Leadership
kellie.manders@asu.edu
Registering Student Organizations
Step 1:
Register the student group with the College of Law
Office of Admissions, Financial Aid, and Student Life
Required
by the College of Law and for SBA Funding
Need to attach by-laws, mission statement/constitution
Student Group Authorization Form
Send to Vivian at Vivian.Nava-Schellinger@asu.edu
Registering Student Organizations
Step 2:
Register the student group with ASU Student Clubs
and Organization Support
Not
required but highly recommended
Allows organization to be eligible for GPSA funding
Register the Student Organization with OrgSync
Click
“Join an Org” and create an account
Find existing organization and click “Settings” or click
“Register New Organization”
For help, go to Tempe Clubs and Organizations
Register for and attend a Mandatory Info Session
Organization Event Planning
Meet with E-Board and Submit a Projected
Semester Calendar of Events and Budget by
September 3rd (Fall) and January 21st (Spring)
Check for availability of event dates and submit
event on the College of Law Master Calendar
Reserve a room for the event/meeting on the
College of Law Room View Page
For Faculty involvement in events, check with
Vivian (Vivian.Nava-Schellinger@asu.edu) for their
availability
Organization Event Funding
Submit the “Funding Request Form” to VP of Finance
if needing SBA Funding for the Event
Funds
available on a first-come, first-serve basis
Co-Sponsoring
Approved Catering Vendors
Resources for Student Organizations
GPSA Funding
are due by 7th of the month prior to the event
Need an Assembly Member to Sponsor Request
Graduate Student Organization Event Funding
Requests
SBA Funding Guidelines
Approx. $900 limit per organization per event
May
award more to organizations that co-sponsor
Food/Catering Budgets
$2-3
per person for lunch meetings, even with speakers
$5-7 per person for evening/weekend events
(depending on size of event, number of speakers,
community involvement, etc.)
Limiting approval to 2-3 funded events per day
Fundraising is not required but organizations may be
rewarded with a higher approved budget for utilizing
alternate funding methods
SBA Funding Board Meetings
Fall Semester
August 20th
Thursday, August 28th
Thursday, September 25th
Thursday, October 30th
Thursday, November 20th
Wednesday,
Spring Semester
January 29th
Thursday, February 26th
Thursday, March 26th
Thursday,
*All SBA Funding requests are due by 11:59pm on the Monday
before the scheduled Funding Board Meeting
(No Retroactive Approval)
Reimbursement
To Get Reimbursed:
Retain
all receipts
Have sign in sheet at event for attendees
Fill out Reimbursement Request Form
Attach
Turn
receipts and sign in sheet
in to VP of Finance
Off-Campus Event Insurance
Off-campus events are not covered under ASU
insurance
Perform a risk assessment of the event and
determine if there is a need for insurance coverage
Contact ASU Insurance Services
(480)
965-1823
insuranceservices@asu.edu
Organization Events Advertising
Submit event to the College of Law Master Calendar
Events
posted to Master Calendar will be featured on
the SBA Facebook Page
Post announcement on the Daily Disclosure
Limited
to three (3) posts prior to the event
Post flyers
Table in the Rotunda
College
of Law Room View Page
Upcoming SBA Events
Dean’s Welcome Back BBQ
August 22nd at 5:30
Daley Park
Friday,
SBA Tailgating
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