URA/SAA Town Hall Meeting
June 19, 2013
URA Updates
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New Staff
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Joanne Altieri – Associate Director, Grants Management
Michael Daniel – Assistant Director, Contracts Management
Olivia Cochet – IACUC/IBC Administrator
Denise Dooley – Grants/Contracts Manager, Grants Management
Istvan Fekete – Grants/Contracts Manager, Contracts Management
Monika Lagaard – Grants/Contracts Administrator, Grants Management
Joanne Laios – Grants/Contracts Manager, Grants Management
Laura Lindley – Grants/Contracts Manager, Grants Management
Lindsay Pearson – Grants/Contracts Manager, Grants Management
Sequestration
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Requires that NIH cut 5% or $1.55B for its
FY’13 budget.
Agency must apply the cuts evenly.
Reductions to non competing project grants
approximately 4.7%
Information is from NIH fact sheet 6/3/13 – Impact of Sequestration
Sequestration
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Approximately 700 fewer competitive research
project grants issued.
No increase in stipends for National Research
Service Award recipients in FY2013
No funding for inflationary increases
Paylines have been adjusted
http://grants.nih.gov/grants/financial/index.htm#strategies
AURA-COI Enhancements
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AURA-COI off-line July 8-22 for UCMC updates
Enhancements for August 2013
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COI Module
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Adding COI CITI Training Date
IRB Module
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On Research Summary Team View 1.3
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Adding COI Disclosure Date*
Adding COI Management Plan Date*
COI CITI Training Date*
Grants Module
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On View 2.0c PI/Fellow and View 8.0 Project Personnel
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Adding COI Disclosure Date*
* Data sourced and updated from AURA-COI
COI CITI Training Date*
Question: Does this person meet the definition of PHS Investigator?
NIH Public Access Requirement
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With change to RPPR submissions, NIH is
enforcing their Public Access Requirement for
PMCID’s for all peer review publications funded
by NIH.
New Awards will be delayed for non-compliance
with the PMCID requirement
PI checklist on URA website:
http://researchadmin.uchicago.edu/policies_compliance/polici
es/nih_public_access.shtml
Processing No-Cost Extensions in AURA
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New Process
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URA will add a New Budget Period
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URA will execute Update Award Amounts
PC updates PI effort
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Will clearly show the “no-cost” period for reporting
must be “similar” to funded periods (paid or unpaid)
Update base salary to $0 for NCE
URA Checklist:
URA)
No Cost Extension (NCE) Checklist (Unit &
Closeout Reports
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All federal agencies cracking down on
Progress/Final reports (esp. NIH)
Real threat of losing funding
Documents Required w/i 90 Days of
End of Competitive Cycle
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Final Federal Financial Report – SAA/unit
closeout
Final Progress Report – if the competing renewal
is funded then this is not needed until the end of the
next competitive cycle (PI REQUIREMENT)
Final Invention Report – must match information
submitted on progress reports and filed through UC
Tech into iEdison; due at the end of each NIH
competitive segment
NIH Late Closeout Reports
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Search Commons for Closeout Reports
AURA-Grants Close Out Process
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Need Help?
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Check out new URA guidelines – will be posted
soon!
Contact URA-M for assistance
Research Administrator Training Program
Training Advisory Committee:
 Campus: Shikha Evans (SSD), Suzanne Fournier
(SSA), Katie Pizer (BSD), Hank Way (PSD),
Lauren Zajac (BSD)
 SAA: Mary Beth Rudofski
 URA: Joanne Altieri, Steve Aldape, Candace
Washington, Lynda Wolter
Research Administrator Training Program
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Program Goals:
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increase competency and knowledge
support faculty and research administrators
streamline process and reduce administrative burden
ensure research administration compliance
create a well-known repository of resources
Three Levels of Training
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Introduction to Research Administration
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Core Curriculum
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Overview, basic concepts/language, UC culture
Full life cycle of research administration topics from
pre-award through audit
Specialty Course Offerings
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In-depth training on specific topics – to be added as
needed/requested
Research Administrator Training Program
Target Audience:
 Any staff member with sponsored program
responsibilities
Timeline:
 Summer – develop program and content
 Fall- enter first cohort of trainees (Target: Sept.)
New Award Processing at URA
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Submit ALL new award documents received
outside of URA to:
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AWARDS-URA@LISTS.UCHICAGO.EDU
Provides one place for effective and efficient
awards management and tracking
Year End Reminders
The hunt for money!
 Process all proposals in PENDING state (or
change due date in AURA)
 Make sure all awards are in URA’s hands for
processing!
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Does the PI have an award that we haven’t seen yet?
Awards issued on or before June 30 will be included in FY2013
Annual Report
Advance accounts – please make sure to submit the award document
as soon as it is received.
SAA Updates
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New Staff
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Henry Hoang, Financial Analyst, Receivable
Management
Fai Brimah, Post-Award Analyst, Post-Award
Services
Sponsored Award Audit Activity
UC has been subject to various audits for FY13:
 To date, 8 external audits have been completed
 6 external audits are in process
Lessons Learned:
 Documentation support is best kept with the transaction (e.g.
detailed invoice support from subrecipients)
 Paid invoices should reflect work completed
 Emphasis on past due financial reports
 Equipment tagging and tracking is a major area of focus
FY13 Effort Reporting Timeline
July
2013
October
2013
• Preliminary Annual Certification Statements (ACSs) distributed
• Monthly employees only
• ACS training sessions
• Final payroll deadlines for FY13 effort periods
• Final ACSs distributed
November • By individual for monthly employees / by account for biweekly staff
2013
• Signed ACSs due back to Financial Services
January
2014
Open Forum
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Other topics/questions?