Collection Initial Assessment
Item Profile
1. Item location?
2. Any accompanying materials?
3. Is there an assigned CC accession number and/or
Airtable record?
4. What is the artistic process and media type?
5. Are there any culture specific techniques?
6. What is the support type?
7. Are there any additional supports?
8. Is the object three-dimensional?
9. What are the dimensions?
Condition/Handling
1. Are there condition concerns that affect the
object’s ability to be safety handled?
2. Does the object appear to have undergone any
treatment?
3. What is the priority level for treatment?
1
2
3
The object is so
severely
damaged/degraded
that visual
information has
become
lost and/or
Highest
cannot be handled
The object is stable
yet has enough
damage/degradation
to warrant care in
handling and/or can
benefit from
aesthetic treatment.
The object has
little to no
damage/degradatio
n that requires
treatment.
Lowest
Storage/Housing
1. Does the object have a storage solution?
2. Does the storage solution provide sufficient
protection?
3. What is the priority level for rehousing?
1
2
3
4
5
The object
has no
housing.
Has housing
but requires
immediate
replacement
Has
housing
but does
not
mitigate
risk
Storage
solution is
sufficient
but can be
improved
Needs no
intervention
Highest
Lowest
Procedure Documentation
• How to move through each drawer to assign an
order number.
• How long to spend before moving on or selecting
unknown.
• What units for measurement and the level of
specificity.
• What keywords were typed for short answer fields.
• For linear priority scales, specify what each
number represents.
• For complex housing cases, detail how to track at
object and larger housing level.
Role
division
Tracking
time
Challenges
Learning
opportunitie