ATA Specification 106
Spec 106 Information
ATA Specification 106
Sources & Approved Parts Qualification Guidelines
Revision 2001.1
Air Transport Association of America, Inc.
1301 Pennsylvania Avenue, NW - Suite 1100
Washington, DC 20004-1707
USA
Copyright © 2001 Air Transport Association of America, Inc. All rights reserved. No part of this document may
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ATA Specification 106
Important Information About This Document
Read Before Using This Document
This document contains recommended specifications that have been developed for the covered topics. ATA does not
mandate their use. You must decide whether or not to use the recommendations in this document. You may choose to use
them in whole, in part, or not at all.
There may be practices, standards and/or regulatory requirements applicable to your operations that exceed the
recommendations in this document. You are solely responsible for determining if such practices, standards or requirements
exist and whether they apply to your activities, and for complying with those that are applicable. Such practices, standards
and requirements can change significantly over time.
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ATA Specification 106
Highlights
Release History
Revision 2001.1: January 2001
Revision 2000.1: January 2000
Revision 1.
January 15, 1996
Originally Issued April 1, 1993
Revision 2001.1 (Revised January 2001)
Location
Description of Change
Chapter 3
Enhanced wording and resequenced Sections.
Chapter 4
Wording enhanced and expanded.
Appendix D
Standardized "Packing Sheet" - new Appendix
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ATA Specification 106
Chapter 1. Definitions
These definitions were complied from various previously published aviation reference materials and sources and they
represent a commonly accepted and understood meaning of the terms shared by the drafting committee. Many of these
definitions were drawn from the World Airline Technical Operations Glossary [WATOG](2).
Accessory
A part, subassembly, assembly or component designed for use in conjunction
with or to supplement another item.
A.D. (Airworthiness Directive)
Issued by the FAA to identify those products which have been found to be in
an unsafe condition and the FAA has prescribed inspections and the
conditions and limitations, if any, under which those products may continue
to be operated.
Airworthiness
The condition of an item (aircraft, aircraft system or part) that meets its type
design in that the item operates in a safe manner to accomplish its intended
purpose.
Alteration
See "Modified."
Alternate Part Number
An alternate part number identifies a part which fully meets required
functional and structural specifications of the primary part number, and is
approved for use in lieu of the primary part number.
APIS (Approved Production Inspection System)
The system by which a Type Certificate holder is authorized to produce parts
without a Production Certificate. (Ref. FAR Part 21, Subpart F [FAA
14CFR]).
Appliance
Any instrument, mechanism, equipment, part, apparatus, appurtenance, or
accessory, including communications equipment, that is used or intended to
be used in operating or controlling an aircraft in flight, is installed in or
attached to the aircraft, and is not part of an airframe, engine, or propeller."
Approved Data
Data which has been approved by the Administrator, FAA, and/or a designee
as applicable. This may include design, maintenance and quality
specifications, and manufacturer's service bulletins.
Approved Part
A part which has been approved under FAA regulations pursuant to an
operator's engineering/quality assurance specifications applicable for
installation on an aircraft or accessory by virtue of it being described,
identified and included in design data utilized to establish the type
certification, STC, TSO or PMA.
As Is
Any airframe, aircraft engine, propeller, appliance, component part or
material, the condition of which cannot certainly and accurately be classified
and therefore its status is unknown.
Assembly
An assembly may be an end item or a component of a higher level assembly.
A number of parts, subassemblies, or any combination thereof joined together
to perform a specific function and which can be disassembled without
destruction of designed use.
Broker
One who for a commission or fee brings parties together and assists in
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ATA Specification 106
negotiating a contract between them.
Catastrophic
A term applicable to parts, appliances, characteristics, processes, maintenance
procedures or inspections, which if failed, omitted, or nonconforming, may,
considered separately and in relation to other systems, reduce safety margins,
degrade performance, or cause loss of capability to conduct certain flight
operations, so as to prevent the continued safe flight and landing of the
aircraft. Such conditions may require use of the Emergency Procedures
portion of the Flight Manual. The term "catastrophic" implies a requirement
for extraordinary care in technical evaluation and control to assure safety of
product, personnel, and the public.
Certificated Manufacturer
A manufacturer who holds a production approval under CFR 14, Part 21.
(Ref. [FAA 14CFR].)
Certificate of Conformance
A document which certifies conformance to a manufacturer's process, design,
specification and materials, as well as test reports or supporting data.
Certification of Airworthiness for Export
A certificate used between countries, holding a bilateral agreement, to export
aircraft parts. This certificate identifies the condition of an item (aircraft
component/part), that it conforms to its type design, and that is in a condition
for safe operation. Examples of this are the JAA Form 1 and the FAA Form
8130-3.
Certification Document
A document/certification stating that a part conforms to an industry or U.S.
specification.
NOTE:
Certificated Part
Manufacturers of commercial and standard parts are not
all certificated by the FAA and therefore may not be
subject to FAR requirements.
A part which is approved by the FAA and manufactured by a certificated
person (e.g. Type Certificate holder, Supplemental Type Certificate Holder,
production certificate holder, TSO holder or PMA holder).
All of these certifications for manufacture are delineated in the FAR's. All of
them are subject to an established and approved quality control system which
assures that a part in all ways meets its design data.
Commercial Parts
Parts that have been determined to meet the requirement of the type design by
the FAA or its designee. These parts are not necessarily designed or produced
solely for application in commercial aviation. However they are
manufactured to a specification or catalog description and marked under ths
identification scheme of the manufacture. (This is a proposal offered by Task
Team "D" of the ARAC Parts working group.)
Component
Any self-contained part, combination of parts, subassemblies or units, which
perform a distinctive function necessary to the operation of a system.
Conformity to FAA-Approved Design Data
An assessment of whether the material, part or product is consistent with the
FAA-Approved design data.
Consumables
Generally bulk-type materials such as fuel, lubricants, cements, compounds,
paints, chemicals, dyes, splices, patches, etc., called out in maintenance and
repair procedures for aircraft, engines, equipment, and component end items.
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These materials are items used only once.
Counterfeit Certification
A document that is a false certification with intent to deceive user.
Counterfeit Part
A part that has not been approved/certified. It does not meet the tolerances,
limitations, and/or specifications delineated in its design data and/or which is
not made from materials specified for that design. It is something different
than what the original design calls for and it is made, and/or sold, or
provided, with the intent to deceive the user.
Direct Ship Authority
A statement from a certificate holder and/or approved manufacturer to a
supplier authorizing direct shipment to a buyer and date of the authorization.
Domestic and foreign manufacturers (Production Certificate Holders) should
authorize their suppliers of parts other than standard or commercial parts,
who do not hold FAA certification for manufacture, in writing to provide any
direct shipping authority and establish procedures which will ensure that the
shipped parts will conform to the type design and are in an airworthy
condition. A copy of the letter to the supplier from the certificate holder
authorizing direct shipment and date of authorization should be included with
the shipping ticket, invoice, or other transfer document containing a
declaration that the individual part was produced under the terms of a FAA
production approval. The shipping document should also identify the product
on which the part is eligible for installation, and the Production Certificate
holder's production certificate number.
Distributor
A business that does not manufacture its own products but purchases and
resells such products. Such a business usually maintains a finished goods
inventory and may provide additional value added service. May be classified
as "authorized" by the manufacturer assuring direct traceability of the
products.
D.O.T.
United States Department of Transportation
Expendable Parts
A part for which no authorized repair procedure exists or for which the cost
of repair would not be economical.
FAA (Federal Aviation Administration)
The Civil Aviation Authority of the United States of America.
FAA-Approved Design Data
All drawings and specifications necessary to show the configuration of the
part and all information on dimensions, tolerances, material, processes, and
procedures necessary to define all characteristics of an airworthy product and
every part therein.
FAA Form 8130-3
Airworthiness Approval Tag, the tag may be used by a Production Approval
Holder (PAH) to identify a part or group of parts for export approval; for
identification; or for conformity determinations. The form may be used as an
approval for return to service by a FAA approved repair station, or an air
carrier operating under [FAR 121], [FAR 127], or [FAR 135] with a
continuous airworthiness maintenance program; or a Designated
Airworthiness Representative to perform certification maintenance functions.
(Ref. [Appendix A].)
FAA-PMA
Parts Manufacturer Approval. FAA/PMA is issued under Subpart K of FAR
Part 21 (See PMA below).
FAA Regulated Manufacturer
One which manufactures under FAA certification and has a FAA approved
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ATA Specification 106
quality control system. Certifications are issued under [FAR 21].
FAR
Federal Aviation Regulation
FAR 121/135 Air Carriers
Air Carriers certificated under Part 121 or 135 of the Federal Aviation
Regulations (FARs). (Ref. [FAR 121], [FAR 135])
FAR 145 Repair Station
A repair station certificated under Part 145 of the Federal Aviation
Regulations (FARs). (Ref. [FAR 145])
IPC (Illustrated Parts Catalog (IPC)
A document provided by the Production Approval Holder containing all
information for the identification and requisition of replaceable parts and
units.
NOTE:
ATA iSpec 2200 [ATA iSpec 2200] describes the
recommended content of the document.
Inspected
An airframe, aircraft engine, propeller, appliance or component part (new or
used) which has been examined by means of visual or test procedures to
establish conformity with acceptable data.
JAA
Joint Airworthiness Authorities
JAA Form One
The Joint Aviation Authorities form identifying an aircraft part or parts
coming into the U.S. from a foreign country that holds a bilateral agreement
with the United States for exchange of such parts. May also be used by U.S.
certificated foreign repair stations as a maintenance release. The document
alone does not automatically constitute authority to install the part,
component or assembly.
Life Limited Parts
Parts that have established replacement criteria, inspection intervals, or
related procedures specified in the Airworthiness Limitations section of the
instructions for Continued Airworthiness under FAR 21.50, 23.1529,
27.1529, 31.82, 33.4, and 35.4 (Ref. [FAA 14CFR]) or under a TSOA. This
definition includes rotorcraft parts and materials identified therein which are
non-redundant and the failure of which would result in a condition inhibiting
or precluding an auto-rotational landing.
Major
A term applicable to parts, appliances, characteristics, processes, maintenance
procedures or inspections, which if failed, omitted, or non-conforming,
considered separately and in relation to other systems, are not catastrophic
but would reduce capability of the aircraft or the ability of the crew, such as
through increases in workload, to cope with adverse operating conditions or
subsequent failures. Such conditions may require use of the Abnormal
Procedures section of the Flight Manual. The term "major" implies a
requirement for careful technical evaluation and control to assure safety of
product, personnel, and the public.
Manufacturer
An organization that makes components, units or piece parts for use in the
construction or maintenance of aircraft and powerplants.
Manufacturer's Certification
A document which certifies conformance to manufacturer's process, design,
specification and materials, as well as test reports or supporting data.
Manufacturers, Prime
An organization that makes airframes, powerplants or propellers (Class I
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ATA Specification 106
Products, reference FAR 21.321 [FAA 14CFR]).
Military Standards
Product standards and specifications for products manufactured for the U.S.
military or defense contractors, units, suppliers, etc.
Minor
A term applicable to parts, appliances, characteristics, processes, maintenance
procedures or inspections, which if failed, omitted, or non-conforming,
considered separately and in relation to other systems, would not be major or
catastrophic. Such conditions ordinarily imply no departure from use of the
Normal Operating Procedures portion of the Flight Manual.
Modified
An airframe, aircraft engine, propeller, appliance or component part which
has been altered in conformity with approved data. (See "Alteration").
Modify
To change or alter through rework and/or through the installation or removal
of an item.
New
A product, assembly, accessory, component, part or material produced in
conformity with approved data that is accompanied by a manufacturer's
material certification at the time of sale, and has no operating time or cycles.
New-Unused (Surplus)
A product, assembly, accessory, component, part or material produced in
conformity with approved data which has been released as surplus by the
military, manufacturer, owner-operator, repair facility, etc.; has no operating
time cycles and may be accompanied by the manufacturer's material
certification at the time of sale, and which is being sold by a person other
than the original equipment manufacturer.
Non FAA Regulated Manufacturer
One which is not regulated by the FAA. (See Standard Parts and Commercial
Parts.)
OEM (Original Equipment Manufacturer)
The actual manufacturer of the part, and may or may not be certificated under
FAR Part 21 (Ref. [FAR 21]).
Owner/Operator Produced Part
A part in which the owner or operator participated in controlling the design,
manufacture, and /or quality of the part.
Overhaul, Time Controlled
The reconditioning in accordance with a plan under which the time histories
of individual items are monitored. The monitoring system is used to schedule
the removal of items before they exceed a specified time limit.
Overhauled
Describes a used aircraft, airframe, aircraft engine, propeller, appliance or
component part which has been overhauled using methods, techniques, and
practices acceptable to the FAA and has been disassembled, cleaned,
inspected, repaired as necessary, and reassembled. In addition, it has been
tested in accordance with approved standards and technical data acceptable to
the FAA.
Part
One or more pieces joined together which are not normally subject to
disassembly without destruction of designed use.
Parts History
Phrase used to illustrate the life of a part from its origin to the present or to
the end of its useful/safe value.
PC (Production Certificate)
A certificate issued by the FAA authorizing the production of a type
certificated or supplemental type certificated product. (Ref. FAR Part 21,
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Subpart G [FAR 21]).
PMA (Parts Manufacturer Authority)
An approval issued by the FAA to produce a modification or replacement
part for sale for installation on a type certificated product.(Ref. FAR Part 21,
Subpart K.) All parts produced under a PMA shall be marked in accordance
with FAR 45.15. Manufacturers outside the U.S. are not generally issued
PMAs, per FAR 21.303(G). (Ref. [FAR 21].)
Product
A product is an aircraft, aircraft engine, or propeller.
PAH (Production Approval Holder)
The holder of a Type Certificate (TC), Production Certificate (PC), Parts
Manufacturer Approval (PMA), or Technical Standard Order Authorization
(TSOA) with respect to a particular product or part thereof.
Person
Means an individual, firm, partnership, corporation, company, association,
joint stock ownership or governmental entity. It includes a trustee, receiver,
assignee or similar representative of any of them. (Reference 14 CFR Part 1.)
Production Overruns
Parts that a manufacturer produces in addition to what was authorized by the
production approval holder.
Proprietary Part
A part made and marketed by a company with legal rights or exclusive title to
manufacture and sale.
Prototype
A product suitable for functional evaluation of mechanical and electrical
design and performance.
Rebuilt
An airframe, aircraft engine, propeller, appliance, or component part which
has been disassembled, cleaned, inspected, repaired as necessary,
reassembled and tested to the same tolerances and limits as a new item, in
conformity with approved data, using either new or used parts that conform
to new part tolerances and limits or to approved oversized or undersized
dimensions. This can only be accomplished by an authorized manufacturer
(FAR 43.2(b)). (Ref. [FAR 43].)
Recoverables
Items which may be repaired to a serviceable condition one or more times
before scrapping. Repair is by rework, maintenance, preventative
maintenance, rebuilding or alteration, such as welding, refinishing,
recharging, etc.
Repaired
An airframe, aircraft engine, propeller, assembly, appliance, accessory,
component or part which has been restored to a serviceable condition in
conformity with data acceptable to the FAA.
Repairable Parts
An item which is economically repairable and can be rehabilitated to a
serviceable condition. Normally these items are assemblies but also include
units without component parts which can be reworked by maintenance,
preventative maintenance, rebuilding and alteration, cleaning, refinishing,
patching, etc.
Reverse Engineering
The process of disassembling, evaluating, and redesigning a part for the
purpose of duplicating a product with similar characteristics.
Rotable Parts
An item that can be economically restored to a serviceable condition and, in
the normal course of operations, can be repeatedly rehabilitated to a fully
serviceable condition over a period approximating the life of the flight
equipment to which it is related. Rotable Parts must always utilize
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serialization per FAR 121.380. (Ref. [FAR 121].)
Serviceable
(To be added)
Single Sourcing
A method whereby a part is procured from only one supplier.
Sole Source Supplier
The only supplier capable of meeting the requirements for an item.
Specification
A clear, complete, and accurate statement of the engineering and technical
requirements for a material, an item, or a service, and the procedure to be
followed to determine if the requirements are met.
STC (Supplemental Type Certificate)
A certificate issued by the FAA that approves a change in the type design of
the product, not great enough to require a new application for a type
certificate. (Ref. FAR Part 21, Subpart E. [FAR 21].)
NOTE:
The STC holder is eligible to apply for a Production
Certificate under FAR 21.133(3), unless it produced for a
owner operator under 21.303b. (Ref. [FAR 21].)
Standard Part
A part manufactured in conformance with a specification established,
published and maintained by a consensus standards organization, a
government agency, or a holder of a type certificate (TC). The specification
includes design, manufacturing, test and acceptance criteria and identification
requirements.
Subassembly
Two or more parts which form a portion of an assembly or component
replaceable as a whole, but having a part or parts which are individually
replaceable.
Supplier
An organization that sells aeronautical products for use by the air transport
industry. The products may include spare parts, information and electronic
data processing requirements.
Surplus
Indicates a specified quantity of an item which is over and above that
required to meet forecasted stock requirements in support of normal
operations.
Surplus Dealer
A seller of parts which are available on the market that are not sold directly
from a manufacturer or a distributor or any other approved source.
TC (Type Certificate)
A certificate issued by the FAA that approves a design for an aircraft, aircraft
engine, or propeller.
NOTE:
The TC holder is eligible to apply for a Production
Certificate under FAR 21.133(1), unless it produced for a
owner operator under 21.303b. (Ref. [FAR 21].)
Time Control
See Overhaul, Time Controlled.
Traceability
The ability via documentation to track aircraft parts, processes, and materials
by lot, serial number or other means to the certificated source or
manufacturer.
TSO (Technical Standard Order)
An order issued by the FAA and is a minimum performance standard for
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specified articles used on civil aircraft. (Ref. FAR Part 21, Subpart O [FAR
21].)
TSOA (Technical Standard Order) Authorization
An FAA design and production approval issued to the manufacturer of an
article which has been found to meet a specific TSO.
Unapproved Part
A part or material intended to be installed on a type certificated product
which is not manufactured under the approval procedures in FAR 21.305
(Ref. [FAR 21]). An unapproved part includes, but is not limited to:
(1)
"Counterfeit" or fraudulently marked parts or material;
(2) Parts shipped directly to users by manufacturers, suppliers or
distributors who do not themselves maintain or provide material certification
and traceability (e.g., Production Overruns); and
(3) parts that have not been maintained or repaired in accordance with the
requirements of FAR Part 43, or that have been maintained or repaired by
persons not authorized to perform these functions under FAR Parts 43 and
145. (Ref. [FAR 43], [FAR 145].)
Uncertificated Manufacturer
A manufacturer of standard or commercial parts, and does not hold any
production approval issued under CFR 14, Part 21. (Ref. [FAR 21].)
Undocumented Part
A part or material is undocumented when documentation is not sufficient to
establish:
(1) The part, including rotorcraft life limited parts, was manufactured in
compliance with FAR Part 21 (Ref. [FAR 21]);
(2) The part was previously determined to be airworthy by an appropriately
rated certificate holder;
(3) The current status of a life limited part, (e.g. accumulated hours/cycles
and history).
Written Certification Documents
Any document that provides evidence that parts were produced by a
manufacturer who maintains an FAA approved quality control inspection
system and holds an FAA certification in accordance with any one of
Subparts F, G, K, or O of FAR Part 21 (Ref. [FAR 21]). The manufacturer's
FAA issued certificate number should be evidenced on the document.
Standard parts should have a document/certification stating that the part
conforms to an established industry or U.S. specification.
NOTE:
Manufacturers of standard parts are not all certificated by
the FAA and therefore may not be subject to FAR
requirements.
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ATA Specification 106
Chapter 2. General
A. This document contains references to existing government and industry standards and procedures concerning
approved parts for the purchaser, buyer, quality assurance and quality control inspectors who act for aircraft
operators and suppliers (certificated manufacturers, distributors, FAR Part 121/135 carrier surplus sales, FAR Part
145 repair stations, surplus aircraft parts dealers, foreign carriers, foreign manufacturers and brokers) to the extent
outlined in the "ATA-World Airline and Suppliers Guide" [WASG] and this specification. (Ref. [FAA 14CFR].)
B. All suppliers' quality assurance/control procedures, appropriate maintenance records and traceability records for
approved parts sold to an airline aircraft operator should be made available to an airline/buyer/quality
assurance-quality control inspector upon request.
C. Applicable documents are outlined in the World Airlines and Suppliers Guide, Chapter 13; CASE P&P Manual;
Federal Aviation Regulations; and ATA Specification 106 regarding the traceability and/or certification of
approved parts.
D. If by visible inspection of the shipping documents, alleged approved part, or other traceability/ certification
documents, as outlined in the references listed in paragraph C above, parts are suspected of being fraudulent,
counterfeit, unapproved or misrepresented, then all suspicions or concerns are to be brought to the attention of the
FAA according to Advisory Circular No. 21-29. This advisory circular provides information and guidance for use
in reporting suspected unapproved aircraft parts and includes procedures for referral of such reports to the
appropriate FAA office and/or the DOT hot-line for suspected unapproved parts. The holder of the suspected
unapproved part should insure it is quarantined until disposition instructions are received from the Federal
Aviation Administration/Department of Transportation.
E. All inspections of parts and appropriate data should be accomplished by well trained, qualified personnel as
specified by operators policies and procedures.
F. The aircraft operator and supplier should assure that all aircraft parts buyers and QA/QC inspectors are properly
trained in FARs pertaining to approved parts. Other documents, such as, ATA Specification 106; the World
Airline and Suppliers Guide [WASG], Chapter 13; and audit standards such as the CASE 3-A may provide
guidance in this determination.
G. Parts suspected of being unapproved by the DOT, FAA, airline or supplier should be held in quarantine until
laboratory tests and/or FAA/DOT and/or airline's engineering and quality assurance/quality control have
determined appropriate disposition.
H. After determination that a part is not an approved part, the part should not be delivered to another airline or
supplier. The owner of the unapproved part should insure it is quarantined until disposition instructions are
received from the Federal Aviation Administration/Department of Transportation, or is salvaged in accordance
with Advisory Circular 21-38.
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ATA Specification 106
Chapter 3. Quality Program Requirements
3-1.
Preface
FOR SUPPLIERS OF NEW AND SURPLUS AIRCRAFT PARTS (Reference C.A.S.E. 3A)
This specification describes the minimum requirements for a new aircraft part/material supplier and surplus aircraft parts
dealer quality program hereafter referred to as supplier. It is designed to aid a supplier who procures new and/or surplus
parts and materials and resells some or all of such products to customers in the aviation industry.
Quality parts and materials are necessary to support compliance with [FAA 14CFR] FAR 121.363, FAR 127.131, FAR
135.143, FAR 43.13(b), other applicable FAR's, and Specification 106. Advisory Circular 20-62 and Advisory Circular
20-21 provides relevant information on aeronautical replacement parts. Unapproved parts should be reported in accordance
with Advisory Circular 21-29.
Surplus "used" supplier's parts obtained from any of the following "Unusual Circumstances" that do not have a FAA form
8130-3 filled out according to the "RTS" section of current revision of Order 8130.21, should be accompanied by
documentation identifying the circumstance.
(1) Noncertificated aircraft (aircraft without airworthiness certificated, i.e., public use, non-U.S., and military surplus
aircraft).
(2) Knowledge of aircraft, aircraft engines, propellers or appliances subjected to extreme stress, sudden stoppage,
heat, major failure or accident.
(3) Salvaged aircraft or aircraft components.
3-2.
General Quality Control System
A. The supplier shall have an established quality control program adequate to assure a quality product that complies
with customer specifications. The quality control program, including procedures and operations, shall be
described in detail in a quality control manual or other appropriate document. The document shall include, but not
be limited to, a detailed description of:
1) The quality control department organizational chart showing the relationship of the organization to the rest of
the company.
2) Receiving inspection procedures which ensure that procured material, components, and documentation is
traceable to an approved source.
3) Training of personnel to ensure the quality system is carried out.
4) Measuring equipment control, which provides for appropriate storage, usage, and calibration traceable to the
National Institute of Standards and Technology (when applicable).
5) Procedures for control of incoming discrepant material which provides for segregation from acceptable
materials.
6) Self-evaluation program, including identifying who within the company is responsible for conducting
self-audits, the frequency of the audits, quality control standards, documentation , and corrective action that
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ATA Specification 106
includes a solution and follow-up, if needed.
7) Shelf-life controls; meeting quality and technical criteria for each part stocked.
8) Data such as Type Certificate Holder/Production Certification Holder illustrated parts list, which help to
ensure currency, ready accessibility, and applicability of date.
9) Inspection stamp control that ensures control for issuance, reissuance and accountability (when applicable).
10) Packaging control that ensures parts shipped are adequately protected for damage and deterioration.
11) Recall control that ensures parts shipped can be traced and recalled.
12) Quality organization that provides for the identification of all employees who are trained and authorized to
make quality determinations.
13) Environmental controls to ensure parts that require special environments are identified and stored accordingly.
14) Procedures for redistribution of lots and the documentation of such redistributions.
15) Procedures to ensure a working environment that eliminates the possibility of electrostatic discharge and
resulting damage to ESDS electronic components and assemblies.
16) Procedures for the segregation and identification of rejected/scap parts and materials to preclude their use in
the finished product.
B. The quality control manual or document shall be kept current and shall be readily available to employees and to
the customers auditor or designee.
C. The supplier shall maintain a roster of the personnel authorized to perform specific inspection functions and
identify the inspections which each person is authorized to perform.
D. The distributor of new aircraft parts shall maintain a current list of those manufactures who have officially
authorized the supplier as a distributor. This authorization must have been made in writing, be on file and readily
available.
E. The supplier shall have an audit and surveillance function that:
1) Periodically self audits programs to verify procedures are in place that assure compliance with customer
specifications, regulatory requirements and good industry practice.
2) Verifies that operations are being conducted in accordance with these programs.
F. Self audits shall be performed in accordance with written procedures or checklists that determine the effectiveness
of the quality program. Audit results shall be documented including corrective action of non-compliance.
Corrective action shall:
1) Be appropriate and prompt.
2) Correct the discrepancies reported.
3) Locate and correct similar discrepancies, if they exist, in areas not audited.
4) Correct the root cause of the problem evidenced by the discrepancies.
5) Implement follow-up action(s) to eliminate recurrence.
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ATA Specification 106
3-3.
Receiving Inspection
3-3-1.
General
The actual physical receipt of material begins when the material is accepted. Erroneous receipts of material not belonging
to the company result in expensive, excessive handling of material. A visual damage inspection is required primarily
because the use of aircraft material is critical to the airworthiness of flight equipment. Verification that required
documentation accompanies the part will assure that only FAA-authorized parts are accepted.
3-3-2.
System Elements
1.
The new parts supplier shall maintain an inspection program which includes periodic verification that the standard
parts meet the technical specifications applicable to the part number. The supplier shall insure that adequate
specifications are available to support the inspection process, and that these specifications are current. The
supplier shall maintain a record of inspections and tests to make this verification. Suggested programs include
sample tests of physical and chemical properties and checks of manufacturer's test reports.
2.
A receiving inspection program shall be in place to verify that materials received are of appropriate quality
through visual check for markings and general workmanship and are from the same lot or batch number, as
indicated on accompanying certifications and test reports, if applicable. Whenever possible, parts/materials should
remain with original packaging for identification purposes.
3.
If inspection stamps are used, a control system shall govern stamp usage and replacement. The stamp number
shall be retired for a period of not less than two (2) years when an inspector leaves the position.
4.
A closed loop system shall exist to implement corrective action following the detection of substandard or
otherwise non-conforming parts. Rejected materials shall be identified as such and segregated from usable stock.
Aircraft parts, and parts that may be reasonably assumed to be sold for aircraft use, shall be segregated from
non-aircraft parts.
3-3-3.
1.
2.
Procedures
Conduct a complete visual inspection of item received and check for:
a.
Obvious physical damage or defects.
b.
State of preservation.
c.
Quantities.
d.
Part verification.
e.
Plugs and caps installed as required.
f.
Shipping container and packing is appropriate including requirements for handling electrostatic sensitive
devices (ESD).
Flammable, toxic or volatile materials received should be packaged and stored in a safe manner, either per
manufacturer's recommendations or as specified by regulatory requirements. Segregation should be maintained
for materials requiring flammability testing and for other items for which segregation is appropriate.
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3.
3-4.
ATA Specification 106
Batch segregation should be maintained in order to maintain traceablity to the producer of the item (i.e., PAH,
Standard Parts, raw materials, etc.). Whenever possible, parts/materials should remain with original packaging
for identification purposes such as identifying the producer , part number, lot, or batch number or quantity as
applicable and issued with the part/material when installed or sold.
4.
Verify that the part meets any special requirements such as AD, life-limited, shelf-life, or modification level status.
5.
Review accompanying documentation ensuring that it is appropriate per the requirements of Appendix B to this
guideline. Quarantine all parts that lack proper documentation.
6.
Any additional requirements will be accomplished per your company's quality control manual.
7.
Any parts not meeting the conditions illustrated above must be quarantined and documented as such. Quarantined
parts must be appropriately dispositioned and a record maintained.
Measuring & Test Equipment
A. If applicable, test equipment shall be maintained under an effective calibration program.
B. Test equipment, measuring devices and gages used to verify conformance to applicable standards and
specifications shall be calibrated periodically to maintain accuracy per NIST or other appropriate government
standards.
C. The supplier shall have procedures to prevent tools/equipment which are past due calibration from being used.
Each unit in the calibration program must be traceable to the standard against which it was calibrated.
D. Current documentation of calibration status shall be maintained.
3-5.
Technical Data Control
A. Technical data, where required, shall be maintained in a manner which insures such data is current and accessible
as appropriate. Hand entries in, or hand corrections to, technical data are not acceptable.
B. Suppliers shall have a system that provides complete documentation to verify the status of all Airworthiness
Directives (A.D.) applicable on the date of sale.
3-6.
Recordkeeping
A. The supplier must have documented in its quality control manual a system which demonstrates the ability to trace
parts to the source of production or to an FAA certificate holder. In addition, the supplier must be able to provide,
upon request, information pertaining to the approval status of each part in accordance with section 21.303 of the
Federal Aviation Regulations.
B. A supplier of surplus parts that have been inspected, repaired, overhauled or modified, shall provide a document
from an FAA certificated repair station or 121/135 air carrier for each part indicating the part's condition.
Documentation from the above certificated agency must be in compliance with FAR Part 43.9 and Part 43,
Appendix B and FAA Order 8130.21, as appropriate. The document must be signed. Inspection stamps, symbols
or printed/stamped names are not acceptable. Computer generated signatures are allowed on FAA Form 8130-3.
Refer to FAR 43.9, Appendix B; FAA Order 8130-21; and FAA Advisory Circular AC-145.3, Appendix 1, for
examples of acceptable documents and verbiage. A copy of the teardown that describes the condition(s) found at
overhaul and lists significant parts replaced must be included on or with the return to service document. (Ref.
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ATA Specification 106
[FAA 14CFR].)
C. All life limited parts shall have records confirming the life limited status.
D. A supplier of new parts shall have in place a system governing the storage, distribution, and retrieval of documents
confirming that the physical and chemical properties of fasteners and raw stock aircraft materials (materials that
are installed on and become part of the aircraft) are in conformance with applicable technical specifications.
E. Records confirming aircraft fastener integrity, including physical and chemical test reports.
F. Record for materials with flammability requirements shall verify conformance to applicable flammability
requirements.
G. Records shall be protected against damage, alteration, deterioration and loss.
H. The supplier shall maintain traceability documentation and all certificates for at least seven (7) years from the date
of sale.
3-7.
Shipping Inspection
A. There shall be a procedure in place, and appropriately trained personnel, to conduct a complete visual inspection
of all items being shipped. Inspection shall include, but is not limited to:
1) A check for any obvious physical damage.
2) Verifying that all appropriate plugs and caps are installed.
WARNING
3-8.
TAPE SHALL NOT BE USED TO COVER ELECTRICAL CONNECTIONS OR FLUID
FITTINGS/OPENINGS. ADHESIVE RESIDUE CAN INSULATE ELECTRICAL CONNECTIONS
AND CONTAMINATE HYDRAULIC OR FUEL UNITS.
Shelf Life Program
A. The supplier shall maintain a program to assure the identification and proper handling of shelf life limited items.
The program will specify a system that will assure that no expired material or part will be issued. This program
shall include component assemblies containing shelf life limited items.
3-9.
Training
A. Personnel shall be properly trained to perform inspection, handling and recordkeeping procedures require by the
quality control standards. This applies to the personnel performing the function of supervisor, inspector, receiving
and shipping.
B. Inspection personnel must be properly trained and authorized. Such persons must be knowledgeable of inspection
techniques, methods and equipment used to determine part quality. Authorization criteria shall be identified in the
suppliers manual.
C. All training, both formal (classroom) and on-the-job (OJT), shall be documented and the records maintained for a
minimum of two years.
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ATA Specification 106
3-10. Procurement
A. The supplier shall maintain a procurement system such that approved quality materials are purchased, and
proprietary and licensing rights are observed.
B. The supplier shall have a system in place to assure that special requirements are adequately communicated to the
suppliers sources.
C. Distributors of new aircraft parts shall purchase materials directly from approved manufacturers or from
distributors authorized by the manufacturer to sell the product. Deviations from this policy must be disclosed to
and approved by the customer prior to part shipment. Distributors shall maintain a list of their approved suppliers
and a quality history for each source.
3-11. Material Control
A. Material shall be handled in an appropriate manner and shall be protected from damage and deterioration. Special
packaging shall be maintained as necessary. The storage area for aircraft parts should be periodically checked for
overall effectiveness of storage and identification methods.
B. A closed loop system shall exist to implement corrective action following the detection of substandard or
otherwise nonconforming parts. Rejected materials must be identified as such and segregated from usable stock.
C. Aircraft parts, and parts that may be reasonably assumed to be sold for aircraft use, shall be segregated from
non-aircraft parts.
D. For a supplier of new parts, batch segregation shall be maintained for aircraft fasteners. Additionally, the supplier
must maintain records indicating the quantities sold from each batch to each buyer. Purchases less sales should
equal inventory which must balance on batch/lot numbered inventories.
E. For suppliers of new parts, batch segregation shall be maintained for materials requiring flammability testing, and
for other items for which it is appropriate.
F. Whenever possible, materials shall be sorted and delivered in the manufacturers' original packaging. Packaging
shall identify the manufacturer, supplier, part number, lot or batch number (if applicable), and the quantity.
G. The supplier shall use ATA Specification 300 packaging or customer specified packaging when appropriate.
H. Flammable, toxic, or volatile materials shall be stored in a safe manner per manufacture's recommendations or as
specified by local fire regulations.
I.
Material subject to damage from electrostatic discharge shall be packaged, handled, and protected with necessary
precaution and in accordance with requirements for handling electrostatic sensitive devices.
J.
The supplier shall ensure that no part number ambiguity exists. Parts shall not be labeled with multiple part
numbers if such labeling may cause confusion as to the part's manufacture or applicable specification. A supplier's
alteration to, or replacement of, the data plate or manufacture's part number is unacceptable.
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ATA Specification 106
3-12. Housing and Facilities
A. Appropriate facilities shall be maintained so as to insure that storage does not damage inventory.
B. If the supplier of surplus parts engages in aircraft/component maintenance as well as the parts sales, the storage
area must be secured to prevent cannibalizing by maintenance personnel.
C. The supplier of surplus parts shall have a system to segregate and identify serviceable from unserviceable units in
a manner that will preclude issuing an unserviceable part.
3-13. Scrapped Parts
A. There shall be a documented procedure in place (which complies with Advisory Circular 21-38) to mutilate
scrapped parts by drilling, grinding, cutting, or other appropriate means. Parts shall be mutilated to the extent that
will preclude the possibility of their being restored and returned to service. The dealer shall maintain a record of
all life limited parts scrapped out. The record shall contain a description of the part, its part number and serial
number (if applicable), and the date the part was scrapped. The dealer shall retain this record for at least seven
years.
B. The procedure shall identify, by position or title, the individual responsible for verifying that parts were adequately
mutilated before being discarded.
C. A dealer of surplus parts shall impose this same requirement on their subcontractors and/or repair facilities with
whom they do business.
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ATA Specification 106
Chapter 4. Procurement Policy
4-1.
General
The quality requirements for parts and materials used in the maintenance and alteration of certificated aircraft is specified in
Federal Aviation Regulations, Section 43.13. Replacement parts and materials are not eligible for use on certificated
aircraft unless their eligibility for installation has been established. When purchasing parts and materials, this requires
verification that replacement parts were manufactured or traceable to an FAA approved source, except for standard and
commercial parts.
4-2.
Procedures
1.
Determine the validity of part number including dash number and verify the approved manufacturer name from
technical data such as, but not limited to, IPC's, Maintenance Manuals, Service Bulletins, etc.
NOTE:
Some sources list the manufacturer which may not be an FAA approved source.
NOTE:
If part is an FAA-PMA part, verify that part is a valid replacement for TC/PC part.
2.
Ascertain if the part has mandatory requirements , life limited or if a particular modification level is required,
including any special requirements for such parts.
3.
Determine availability of part from supplier such as manufacturer, distributor, etc.
4.
Confirm supplier can and will furnish documentation to accompany part from supplier and it meets the
requirements of [Appendix B] (see [Table B-1.1]) and any other company requirements.
5.
Verify supplier is on the company's approved list; if supplier is not listed, proceed in accordance with company
quality control manual to obtain vendor approval.
6.
Issue Purchase Order and include details and status of product or service to be purchased, and any additional
requirements identified in the company quality manual or procedures. A statement, as indicated below, should be
on the Purchase Order.
"All aircraft parts and material must be traceable to an FAA approved/certified source, thereby ensuring
airworthiness in compliance with FARs. Vendor agrees to assume all responsibility for non-compliance with this
statement.
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ATA Specification 106
Chapter 5. Receiving Policy
5-1.
General
The actual physical receipt of material begins when material is accepted. Erroneous receipts of material not belonging to
the company result in expensive, excessive handling of material. A visual damage inspection is required primarily because
the use of aircraft material is critical to the airworthiness of the flight equipment. Verification that required documentation
accompanies the part will assure that only FAA approved parts are accepted.
5-2.
Procedures
1.
Confirm sending company is on approved vendor/supplier list.
2.
Visually inspect the container and material for any signs of damage. Quarantine all damaged material.
3.
Verify the part(s) received is/are listed on the purchase order, through inspection of the part identification and or
markings and accompanying documentation.
4.
Verify that the part(s) meet any special requirements such as AD, life limited or modification level status.
5.
Verify the number of pieces and match this quantity to the purchase order and on accompanying documentation.
6.
Review accompanying documentation ensuring that it is appropriate per the requirements of [Appendix B] matrix.
Quarantine all parts that lack proper documentation.
7.
Any additional requirements will be accomplished per your company's quality control manual.
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ATA Specification 106
Appendix A.
A-1.
Reserved for FAA Order 8130.21
A-2.
FAA Airworthiness Approval Tag, Form 8130-3
Latest version of FAA Order 8130.21B And FAA Form 8130-3 Will be included as a revision to Specification 106 When
the revised order is released.
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ATA Specification 106
Appendix B. Source and Condition of Aircraft Parts: Suggested
Documentation Requirements
Airframe, aircraft engine, propeller, appliance or component replacement parts are acceptable if identified and are
accompanied by one or more of the following (see [Table B-1.1] for specific guidelines.)
A. FAA Production or Type Certificate (PC, TC) holder. (e.g., Boeing, Douglas, PWA, GE, etc.). The certificate
number is to be listed on certification documents.
OR
FAA Technical Standard Order (TSO) Number and identification mark on all parts. TSO Certificate is a letter
from FAA with a supplement attached listing authorized parts.
OR
FAA Parts Manufacturer Approval (FAA/PMA) symbol. PMA Certificate is a letter from FAA with a supplement
attached listing authorized parts. The part identified should include all applicable dash numbers.
OR
Authorization from the PAH for direct shipment.
AND
Shipping tickets, packing list, invoices and/or other documents which provide evidence that the part was produced
by the PAH.
B. FAA Form 8130-3 Airworthiness Approval Tag (Ref. FAA order 8130-21 and/or [Appendix A] of this
specification for proper completion of the form). May be issued
(1) for export of parts manufactured and located in the U.S.A. (Ref. 21.331(A)(1) [FAA 14CFR]).
(2) for identification purposes, for new products only.
(3) as a return to service for a Class II or Class III product. Work must have been accomplished by a FAR
121/135 Air Carrier or FAR 145 Repair Station. (Ref. [FAA 14CFR].)
C. Export Certificate of Airworthiness issued by CAA/NAA of the country of export. Must be from a country with
which the United States has a Bilateral Airworthiness Agreement (BAA) in effect. Information on the
airworthiness certification of aircraft, engines, propellers and related products imported to the U.S. and a summary
of the Bilateral Airworthiness Agreements provisions can be found in Advisory Circular 21-2 and FAR 21.500
and 21.502. e.g. JAA Form One, Joint Aviation Authorities Airworthiness Approval Tag or Transport Canada
Form 24-0078 (applicable to a part exported to the U.S.)
D. Acceptable certification of conformance for a standard part or raw material, e.g., complies with applicable Military
Specification (NAS, MS, AN,) or SAE, etc. (may include physical and chemical test results).
E. FAR Part 121/135 Air Carrier Serviceable Tag. (Ref. [FAA 14CFR].)
F. FAR Part 145 Repair Station's Serviceable Tag. Repair Station number, date of repair/test and record of the last
maintenance performed must be attached to the Serviceable Tag and/or attached to component. (Ref. [FAA
14CFR].)
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ATA Specification 106
G. Part or Material Certification Form (Ref. [Appendix C] of this specification).
H. Acceptable certification of conformance for Commercial Material or parts not regulated by a government agency,
(a) manufactured to a unique specification and is marketed under the identification of the manufacturer, (b)
subjected to no particular quality control beyond the manufacturer's voluntary internal control system; and part or
material is not sensitive to airworthiness.
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ATA Specification 106
Table B-1.1: Aircraft Parts Documentation Requirements
Part Supplier
Part
Condition
Standar
d
Hardwa
re (Note
1)
Commerci
al
Hardware
(Note 1)
TC/PC
Holder/Licensee
New/Rebuilt
A, G or H
A, G or H
STC, TSOA, PMA
Holder
New Rebuilt
A, G or H
FAR 121/
New
E or G
129/135
Time
controlled
(Note 3)
Repairable/
Re
coverable
A,B or C
A,B or C
A,B or C
A,B or C
A, G or H
B,C or G
B,C or G
B,C or G
B,C or G
E or G
B,E or G
B,E or G
B,E or G
B,E or G
Repaired
B,E or G
B,E or G
B,E or G
B,E or G
Air Carrier
Overhauled
B,E or G
B,E or G
B,E or G
FAR 145
New
G
G
G
G
Repair Station
Repaired
B or F
B or F
B or F
B or F
(Incl. MMF)
Overhauled
B or F
B or F
B or F
Foreign Carrier
New
C
C
C
C
C (note 5)
C (note 5)
C (note 5)
C (note 5)
C (note 5)
C (note 5)
C&D
C&D
C&D
C&D
G
G
G
G
G + B,E or F
G + B,E or F
G + B,E or F
G + B,E or F
G + B,E or F
G
C
G
C
Repaired
Life
Limited
(Note 2)
Overhauled
Foreign Mfr
New/Rebuilt
Supplier (Note 4)
New/Rebuilt
G
G
Repaired
Overhauled
Expendable
Purpose: To identify the minimum documents the seller must provide when selling the above listed parts. Individual buyers
may require further traceability or other documentation.
A. Shipping ticket, Packing List, Certification of Conformity, Invoice, etc. from the Type Certificate (TC) or
Production Certificate (PC) holder/licensee with the TC/PC number listed.
B. FAA Form 8130-3.
C. JAA Form One and Transport Canada Form 24-0078 (see note 5).
D. Written authorization for direct shipment from the Production Approval Holder (PAH).
E. FAR 121/135 Air Carrier Serviceable Tag.
F. FAR Part 145 Repair Station Serviceable Tag.
G. Part or Material Certification.
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H. Acceptable certification of conformance for commercial materials or parts.
NOTE 1:
The documentation must state the appropriate specification the material meets.
NOTE 2:
The seller must supply documentation indicating the "Cradle to Grave" history of the part.
NOTE 3:
The seller must supply documents indicating hours, cycles and/or days since the last overhaul and the
record of work accomplished.
NOTE 4:
The seller must have and keep on file all documentation indicating that the part/material was procured
from an FAA approved source per this specification.
NOTE 5:
The JAA Form One and the Transport Canada form 24-0078 cannot be accepted for items which have
undergone maintenance actions, unless the item is returned to service by a person/organization
authorized by the FAA, and is so indicated on the form.
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ATA Specification 106
Appendix C. Suggested Part or Material Written Certification
A sample form is given in [Figure C-1.1]. The instructions for filling out the sample form are included in the sections
below.
Figure C-1.1. Part or Material Certification Form
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ATA Specification 106
1. Instructions for Filling-out Sample Form.
1.1. Block 1 Form Title: "Part or Material Certification Form"
1.2. Block 2 Seller's Name
1.3. Block 3 Reference No.
Unique identification established by the owner/seller to identify or track this assurance form and thereby provide
traceability.
1.4. Block 4 Organization
Seller's identification to entail at least the following, if applicable and established
1.
Seller's Address
2.
Seller's Telephone Number
3.
Seller's FAX Number
4.
Seller's SITA Code
5.
Seller's Certification Number (If seller is FAA Certificated or if a certificated person is taking responsibility for
completion of the certification).
6.
The seller should state or explain its status with regard to FAA certification, manufacturing authority or function
by selection of one of the following representative designations:
-
Type Certificate Holder
-
Production Certificate Holder
-
Supplemental Type Certificate Holder
-
Parts Manufacturing Authority
-
Technical Standard Order Holder
-
Manufactured to an established U.S. Specification
-
Repair Station (Domestic or Foreign)
-
U.S. Certificated Air Carrier
-
FAA Certificated Individual (State Type)
-
Foreign Certificated Air Carrier
-
Foreign Manufacturer
-
Surplus Parts Supplier
-
New Parts Distributor
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ATA Specification 106
-
Parts Broker (New Used or Surplus Parts)
-
Other (Specify)
1.5. Block 5A Work Order/Contract/Invoice (Seller)
For traceability, record the "Seller's" contract/work order/invoice number related to the shipment as applicable.
1.6. Block 5B Work Order/Contract/Invoice (Buyer)
For traceability, record the "Buyer's" contract/work order/invoice number related to the shipment as applicable.
1.7. Block 6 Item
Each item listed should be numbered in sequence.
1.8. Block 7 Description
Actual part's noun description as specified by the manufacturer.
1.9. Block 8 Mfg. and Part No.
Enter the original manufacturer's name and part number. List the amended part number if this particular part has been
altered or modified causing the original manufacturer's part number to be changed or amended.
1.10. Block 9 Eligibility (Optional)
The aircraft, propeller, engine or appliance model on which the part may be installed if known. In the case of a part
manufactured under a technical standard order (TSO) or equivalent, no entry is necessary since eligibility for installation
will be determined at the time of installation.
NOTE:
The information in Block 9 only relates to the basic type or model. It does not constitute authority to fit
the part(s) to a particular aircraft, engine, propeller or appliance. The user/installer should confirm via
documents such as the airline approved maintenance manual, illustrated Parts Catalog, service
bulletins, O.E.M.'s Overhaul Manual, etc., that the part(s) is/are suitable for installation on a particular
aircraft, engine, propeller or appliance.
1.11. Block 10 Quantity
Enter the quantity of parts released for each item listed.
1.12. Block 11 Serial/Batch No.
Specific part(s) Serial No. if so marked. If part(s) are not serialized, then a Lot No., Batch No., or some other
manufacturer/supplier/distributor identification number should be used. Provide the date of manufacture, if known. A
manufacturer's certification identifying, lot, batch, test data, or records of conforming inspections should be available if so
requested.
Copyright © 2001 Air Transport Association of America, Inc. All rights reserved.
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ATA Specification 106
1.13. Block 12 Status/Work
The following eight terms in quotation marks, indicate the status of the part being released. One or a combination of these
eight terms should be stated in this block. The terms are: (1) "New" (2) "New Surplus (unused) (3) "Rebuilt" (4)
"Overhauled" (5) "Inspected" (6) "Modified" (7) "Repaired" (8) "As Is". The status of each item listed should be clearly
identified in relation to its Item No. (Ref. [Chapter 1], Definitions.)
1.14. Block 13A Remarks
Include any information in this block, either directly or by reference to supporting documentation, that may be necessary
for the user/installer to make a final determination as to the airworthiness and eligibility of the part.
1.
Information Relevant to New Parts
Approved replacement parts should be identified by one of the following methods: This information may be
sufficient in itself to avoid the need for additional written assurance as to the part's authenticity. Definitions for
these methods are contained in ATA Specification 106.
A. Authorized Release Certificate Approval Tag. FAA Form 8130-3 (Formerly Airworthiness Approval Tag,
FAA Form 8130-3.)
B. Joint Aviation Authority Tag (JAA Form One.)
C. FAA Technical Standard Order (TSO) number and identification mark.
D. FAA/Parts Manufacturer Approval Symbol, "FAA-PMA."
E. Shipping ticket, invoice, or other document from an approved source.
F. Certification of Airworthiness for Export
G. Direct Ship Authority.
H. A document of certification from an approved source.
2.
Information Relevant to Used or Surplus Parts.
The following information may be useful when assessing and substantiating the status of a used or surplus part:
A. Maintenance records and part status
1) If the part has been rebuilt, overhauled, inspected, modified, or repaired, the records should include a
maintenance release, return to service tag, repaired parts tag (sometimes known as the "Yellow Tag"),
FAA Optional Form 8130-3 or similar document from an FAA certificated person. In addition,
documentation describing the maintenance performed and parts replaced should accompany the part in
accordance with requirements specified by FAR 43.9 (Ref. [FAR 43]. Should this certification be used
by a certificated repair station as a maintenance release document in accordance with FAR Part 43
Appendix B, then a statement per Paragraph (b)(4) of that appendix may be entered in this block. (Ref.
[FAA 14CFR].)
2) The records should include information, either directly or by reference to supporting documentation,
which may be helpful to the user or installer in making a final determination as to the airworthiness and
eligibility of the part.
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ATA Specification 106
Examples of information to be quoted (or attached) are as follows:
a)
Airworthiness Directive status
b) Incorporation status of Service Bulletins
c)
Shelf life data, including manufacturing date or cure date
d) Usage restrictions for repaired items
e)
Shortages applicable to assemblies or kits
f)
Import or export certification documents
3) If a particular part was obtained from any of the following, then it should be so identified:
a.
Government agency (non-military) or non-FAA certificated aircraft.
b.
Aircraft or engine subjected to extreme stress or heat, major failure, accident, or fire.
4) If the part has been utilized in operation, then time or cycles should be represented as follows:
a.
If total time (TSN) on the part is known, then it should be indicated.
b.
If the part is serialized and "life limited", then both operational time and cycles should be indicated.
Historical records that clearly establish and substantiate time and cycles should be evidenced.
c.
If the part has not been operated, then state as zero.
d.
If the time since overhaul (TSO) is known, then it should be indicated.
e.
Previous operator and reasons for removal/sale should be indicated if known.
5) Record any additional information relative to the parts condition such as:
a.
Condition of the part if it has been subjected to preservatives.
b.
Usage restrictions for repaired items.
c.
Shortages if the part is an incomplete assembly.
B. Surplus Parts
1) Should parts be sold as surplus and if their condition and status (per Block 12) is attested to by an FAA
certificated person, by virtue of their identification on this certification, then this certification can alone
suffice to establish such status.
2) Should parts be sold as surplus and their condition and status (per block 12) is not attested to by an FAA
certificated person, the status of the part should be judged solely on the basis of original documents
initiated by an FAA certificated person and the documents should be attached as evidence of such
certification.]
1.15. Block 13B Obtained From
State seller's source of purchase. If the seller is an FAA certificated person then it may state "Not Applicable".
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ATA Specification 106
1.16. Block 13C Last Certificated Agency
Name the last certificated agency and its certificate number who last performed maintenance on the part.
1.17. Block 14 New Parts
Certifies that the part(s) identified above was (were) manufactured/inspected in accordance with the applicable FAR's
and/or established industry or U.S. Specifications.
1.18. Block 15 Signature
Person Qualified and authorized by the organization to sign.
1.
New Parts/Material - All persons attesting to such part or material certification should only do so with full
awareness that the information provided and written assurance so attested is a certification of the part(s)
conformity to approved type design data, its airworthiness, and that such certification is pursuant to privileges as
specified by Title 14 of the Code of Federal Regulations as accordingly follows:
A. Under 14 CFR Part 21 or applicable U.S. bilateral agreements; As such, this certification constitutes a record
of assurance that the part(s) or material(s) were manufactured under a fabrication inspection system which
insures that upon completion the specified part(s) or material(s) conform to their type design data and are safe
for installation on applicable type certificated products (reference 14 CFR Part 21, Subparts F, G, K, and O).
B. Standard parts (such as bolts and nuts) (reference 14 CFR 21.303(b)(4)) conforming to established industry or
U.S. specifications should be manufactured under an applicable U.S. established fabrication and inspection
system.
1.19. Block 16 Name (Typed or Printed)
Same as appears in the signature block.
1.20. Block 17 Date
Date of signature and part release.
1.21. Block 18 Used, Repaired or Overhauled Parts Verification: (Block 12, Status 2
Through 8 Parts)
The following signature attests that the documentation specified above or attached is accurate with regard to the item(s)
described. Repaired parts conform and were inspected in accordance with applicable Federal Aviation Regulations in Title
14 of the Code of Federal Regulations and are approved for return to service.
1.22. Block 19 Signature
Person qualified and authorized by the organization to sign.
1.
Used, Repaired, Overhauled, or Surplus Parts - All persons attesting to such part or material certification should
only do so with full awareness that:
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ATA Specification 106
A. the information provided and certification so attested is a written assurance of the part's or parts' conformity to
such information so provided;
B. all available information has been reviewed for content and substantiation;
C. all information and data provided, in fact, matches the physical part or material;
D. all substantiating documents referred to are attached.
CAUTION:
If a person is unable to attest to any of the above information, then the part/material status as specified
at Block 12 "STATUS/WORK" should be deemed "AS IS" in accordance with those definitions.
1.23. Block 20 Name (Typed or Printed)
Same as appears in the signature block.
1.24. Block 21 Date
Date of signature and part release.
NOTE 1:
"Person" means an individual, firm, partnership, corporation, company, association, joint stock
ownership or governmental entity. It includes a trustee, receiver, assignee or similar representative of
any of them. (Reference 14 CFR Part 1.)
NOTE 2:
All information blocks identified with an * should be filled in. If the information specified, as
applicable for that block, by this certification is "UNKNOWN", then so state.
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ATA Specification 106
Appendix D. Standardized "Packing Sheet" Instructions
The purpose of this form is to provide a standardized packing sheet for the commercial aviation industry. The use of the
standardized packing sheet is voluntary and information provided (or not provided) on the form is determined between trading
partners. It was developed to assist the industry in achieving efficiencies in the processing of shipments; however, it is
recommended that suppliers consider the use of [ATA Spec 2000] Bar Coded Shipping Labels in lieu of hardcopy packing
sheets. For more information, refer to [ATA Spec 2000], Chapter 9. Although the form contains information regarding a
supplier's qualification/certification to provide aircraft parts, the form does not meet any regulatory requirements for part
traceability and should not be used in place of any regulatory documents (i.e., 8130-3, JAA Form One, etc.).
Figure D-1.1. Standardized "Packing Sheet" (Click for PDF Version)
PACKING SHEET
Page x of x
Supplier Information
Master Carton Number
Sold To:
Hazmat
Ship To:
Packing Shee
Forward To:
Miscellaneous
Customer Order
Number
Customer Item
Number
Shipped Part Number
Part Serial Number
Description
Shipment
Quantity
Unit of
Measure
Unit Price Amoun
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
Shipment
Auth.
Country of Mfr.
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ATA Specification 106
Mfr. Date
Harmonized Tariff Code
ESDS
Ordered Part Number
_____________________________________________ _____________________
Signature
Date
Extended Value Total Currency
Shipped Date
Carrier
Box Weight
Shipping
Information
Shipment
Box Dimensions
Auth.
Country of Mfr.
Bill of Lading Number
Key to Figure
Block
Description
Auth.
Authorization Code is the supplier's qualification or authority under which the part was
designed or produced.
STC - Supplemental Type Certificate
TSO - Technical Standards Order
PC - Production Certificate
STD - Standard
DSA - Direct Ship Authority
PMA - Part Manufacturers Approval
TC - Type Certificate/APIS
COM - Commercial
OTH - Other
Batch/Lot Number
A number assigned by the manufacturer which identifies a group, batch or lot number
sufficient to trace a part to its fabrication, alteration or testing process.
Bill of Lading Number
The carrier's identification number for a specific shipment.
Box Dimensions
Dimensions expressed as "length X width X height" plus Unit of Measure Code. See ATA's
Common Support Data Dictionary (CSDD) for a complete listing of Unit of Measure codes.
Decimal points to be used when applicable. Example: 45.5x40x30 In.
Box Weight
The weight of the individual box shipped plus Unit of Measure Code. See ATA's Common
Support Data Dictionary (CSDD) for a complete listing of Unit of Measure codes. Decimal
points to be used when applicable. Example: 45.4 lb., 500kg..
Carrier
The name of the freight forwarder used to ship the part.
Country of Manufacture
The country in which the part was manufactured.
Country of Origin
The country from which the part was shipped.
Customer Item Number
The customer's reference number identifying each line item within the corresponding order.
Customer Order Number
The customer's identity number assigned to a specific order for a given part.
Currency
Currency code specifies the national currency corresponding to the Extended Value Total.
Date (form)
Indicates the date the form was completed. Example: "30/12/00 (DD/MM/YY)
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ATA Specification 106
Date (signature)
The date of the signature.
Description
A detailed description or keyword to describe the subject part or material item.
ESDS
Electrostatic Sensitive Device Indicator denotes subject part as an electronic component
subject to castastrophic failure, major electrical characteristic change or performance
degradation from electrostatic discharge. Example: "Y" or "N" (Y="Yes;" indicates the part
as an electrostatic sensitive device).
Extended Value
Computed by multiplying the Unit of Measure by the Unit Price Amount.
Extended Value Total
Extended Value Total Amount is computed by summing the products of the Unit Price
Amount times Shipment Quantity.
Forward To
Forwarding address for the company purchasing the parts.
Harmonized Tariff Code
Specifies, for customs purposes, the class and description of the subject part or material item
per harmonized agreements on tariff commodity codes. The first six positions contain a
common, basic classification for all nations, the remaining positions are to be used as
required by individual national regulations (i.e., US CUSTOMS) governing import or
export.
Hazmat
Hazardous Material Code identifies those articles and substances which are capable of
posing a significant risk to health, safety or property when transported. For codes, literals
and definitions refer to Technical Instruction for Safe Transport of Dangerous Goods by Air,
International Civil Aviation Organization (ICAO), Document 9284-AN/905. Example:
"UN1234," "NA1234."
Manufacture Date
The date on which the subject part, assembly or material item is first certified by the
manufacturer as an airworthy item. Example: "30/12/00" (DD/MM/YY).
Master Carton Number
The cover identification number of the outermost (external) container in a shipment leaving
the supplier's dock.
Miscellaneous
Reserved for supplier's use. Information can include special instructions, explanations,
notations of documents included in the shipment (such as 8130-3's), maintenance records,
etc.
No. of Cartons
The number of cartons contained in the shipment.
Ordered Part Number
The manufacturer's, supplier's or industry standard identity for the subject part, assembly,
kit. or material item for the item ordered.
Packing Sheet Number
The serialized identity for an individual part, component or component end item.
Remarks
Miscellaneous information not otherwise provided for on the form.
Ship To
Shipping address for the company purchasing the parts.
Shipment
Shipment Item Number.
Shipment Quantity
The actual number shipped on the Shipment Date for the specified material and Customer
Order Number.
Shipped Date
The actual date of shipment from center's facility.
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ATA Specification 106
Shipped Part Number
The manufacturer's, supplier's or industry standard identity for the subject part, assembly kit
or material item for the item shipped.
Signature
A signature is usually required when the recipient of the package uses the packing sheet as a
commercial invoice or as a certificate of conformance. If the standardized for m is to be
used as a certificate of conformance, than the certification statement identified in ATA Spec
106 (stating the part meets FAA approval) must be included on the form.
Sold To
Mailing address for the company purchasing the parts.
SPEC 2000 Bar Coded Shipping Label
For single part shipment, either place the bar code label on the reverse side of the packing
sheet or on the container itself. See [ATA Spec 2000], Chapter 9 for bar coding guidelines.
Supplier Information
Reserved for supplier use. Information can include logo, name, remittance address, etc.
Total Shipment Weight
The total weight of all boxes within a shipment.
Unit of Measure
Specifies the type of count, measurement, container, or form of the subject part, and
correlates to the Unit Price Amount. See ATA's Common Support Data Dictionary (CSDD)
for a complete listing of codes. Example: "EA" = Each, "DZ" = Dozen, "LB" = Pound.
Unit Price Amount
The sell price for one unit of the subject part conforming to the Currency Code and Unit of
Measure.
Annex 1.
References
[ATA CSDD]
ATA Common Support Data Dictionary. Air Transport Association (www.air-transport.org),
Washington, DC.
[ATA iSpec 2200]
ATA Specification 2200. Information Standards for Aviation Maintenance. Air Transport
Association (www.air-transport.org), Washington, DC.
[ATA SPEC 2000]
ATA Specification 2000. Integrated Data Processing Materials Management (Main
Document). Air Transport Association (www.air-transport.org), Washington, DC.
[FAA 14CFR]
Federal Aviation Regulations, Title 14 Code of Federal Regulations (CFR): Chapters I and
III. Federal Aviation Regulations. Federal Aviation Administration (www.faa.gov).
Available from the U.S. Government Printing Office, Washington DC. Available for
viewing online
.
[FAR 21]
Federal Aviation Regulations, Title 14 Code of Federal Regulations (CFR): Part
21--Certification Procedures for Products and Parts, Available for viewing online
.
[FAR 43]
Federal Aviation Regulations, Title 14 Code of Federal Regulations (CFR): Part
43--Maintenance, Preventive Maintenance, Rebuilding, and Alteration, Available
Copyright © 2001 Air Transport Association of America, Inc. All rights reserved.
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ATA Specification 106
for viewing online
.
[FAR 121]
Federal Aviation Regulations, Title 14 Code of Federal Regulations (CFR): Part
121--Operating Requirements: Domestic, Flag, and Supplemental Operations ,
Available for viewing online
.
[FAR 127]
Federal Aviation Regulations, Title 14 Code of Federal Regulations (CFR): Part
127. (Obsolete)
[FAR 135]
Federal Aviation Regulations, Federal Aviation Regulations Part 135--Operating
Requirements: Commuter and On-Demand Operations and Rules Governing
Persons on Board such Aircraft. Federal Aviation Administration (www.faa.gov).
Available from the U.S. Government Printing Office, Washington DC. The
document is available for viewing online
[FAR 145]
Federal Aviation Regulations, Federal Aviation Regulations Part 145 -- Repair
Stations. Federal Aviation Administration (www.faa.gov). Available from the
U.S. Government Printing Office, Washington DC. The document is available
online
[WASG]
World Airlines and Suppliers Guide. Air Transport Association
(www.air-transport.org), Washington, DC.
Copyright © 2001 Air Transport Association of America, Inc. All rights reserved.
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