Part 3 - Contract
1
Request for Bids
Goods
(Two-Envelope Bidding Process)
Procurement of:
Map Production System
RFB No:
Project: Integrated Land Administration and Spatial Planning (ILASP) Project
Purchaser:
Country: Indonesia
Issued on:
Section VIII - General Conditions of Contract
2
Table of Contents
PART 1 – Bidding Procedures ............................................................................................................ 3
A. General ........................................................................................................................................ 3
Section I - Scope of Bid ............................................................................................................ 3
Section II - Bid Data Sheet (BDS) ............................................................................................ 3
Section III - Evaluation and Qualification Criteria ................................................................... 3
Section IV - Bidding Forms ...................................................................................................... 3
Section V - Eligible Countries................................................................................................... 3
Section VI - Fraud and Corruption ............................................................................................ 3
PART 2 – Supply Requirement ........................................................................................................... 3
Section VII - Schedule of Requirements ................................................................................... 3
1. List of Goods and Delivery Schedule ............................................................................. 3
2. List of Related Services and Completion Schedule ........................................................ 3
3. List of Technical Requirement........................................................................................ 4
4. Technical Specifications ................................................................................................. 4
5. Existing System and Data Center Room ....................................................................... 32
6. Environment and Social Management Framework (ESMF)......................................... 32
Appendix 1 .......................................................................................................................................... 34
Appendix 1.1 MAP PRODUCTION APPLICATION SYSTEM.................................................. 34
Latar Belakang .................................................................................................................. 34
A. Integrated Land Administration and Spatial Planning (ILASP) Project ...................... 34
B. Alur Proses Sistem Produksi ........................................................................................ 37
Appendix 1.2. TOPOLOGI SISTEM PRODUKSI ........................................................................ 39
Arsitektur Sistem Produksi ............................................................................................... 40
Virtual Desktop Infrastructure.................................................................................... 40
Deep Learning Capability Server ............................................................................... 43
Arsitektur Data, Storage, Strategi Backup & Archival ..................................................... 46
Arsitektur Network and Security ...................................................................................... 52
Scalability, Reliability & Availability .............................................................................. 59
Section VIII - General Conditions of Contract
3
PART 1 – Bidding Procedures
A. General
Section I - Scope of Bid
Section II - Bid Data Sheet (BDS)
Section III - Evaluation and Qualification Criteria
Section IV - Bidding Forms
Section V - Eligible Countries
Section VI - Fraud and Corruption
PART 2 – Supply Requirement
Section VII - Schedule of Requirements
1. List of Goods and Delivery Schedule
Line
Item
No
Description of Goods
Quantity
Physical unit
Final (Project
Site)
Destination
as specified in
PDS
2. List of Related Services and Completion Schedule
Earliest Delivery Date
Earliest
Delivery Date
Latest
Delivery Date
Proposer’s
offered Delivery
date [to be
provided by the
Proposer]
Section VIII - General Conditions of Contract
No
Description of
Service
Quantity
4
Physical Unit
Place where
Services shall
be performed
Final
Completion
Date(s) of
Services
3. List of Technical Requirement
No
Technical Requirement
Description
4. Technical Specifications
BACKGROUND
Sistem produksi di pusat komputasi geospasial merujuk pada rangkaian proses,
metode, dan teknologi yang digunakan untuk menghasilkan, mengelola, dan
menyebarkan data serta informasi geospasial. Pada pusat komputasi geospasial,
sistem produksi ini berfokus pada pemrosesan data spasial seperti peta, citra
satelit, dan data geospasial lainnya dengan memanfaatkan kemampuan
komputasi tinggi (high-performance computing) untuk menghasilkan produk
yang dapat digunakan oleh berbagai aplikasi.
Proses-proses pada Sistem Produksi Peta Dasar adalah sebagai berikut:
A. Collecting/Acquisition
1. Melakukan pengumpulan data melalui Sensors and devices, satellites, mobile
apps, ataupun field surveys. Data yang input berupa data LiDAR, RADARSynthetic-Aperture Radar, InSAR, Foto Udara, (.jpg, .tiff, dll)
2. Melakukan pemrosesan awal (pre-processing) data Geospasial Dasar. Hasil
proses berupa data di antaranya DSM (Digital Surface Model), DTM (Digital
Terrain Model), and DEM (Digital Elevation Model), Orthophoto, ORI, dan
CORI.
Section VIII - General Conditions of Contract
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B. GIS Data Production
1. Melakukan digitasi manual untuk penyiapan GeoAI training dataset.
2. Automated Feature Extraction dengan penambahan input data atribut
berdasarkan Nama Rupabumi untuk tema-tema berikut, yaitu: garis pantai,
bangunan dan fasilitas umum, transportasi (contoh : jalan, rel kereta api,
bandara, terminal, pelabuhan, jalur pelayaran), utilitas (contoh: jaringan pipa
gas, pipa air minum, jaringan Listrik), garis kontur, perairan (danau, sungai),
penutup lahan. Proses ekstraksi fitur dapat dilakukan secara:
a. manual oleh operator,
b. dengan menerapkan algoritma tertentu, dan
c. otomatis/automatic dengan memanfaatkan AI
Ketiga cara tersebut saling melengkapi untuk mendapatkan keluaran dengan
kualitas yang ditetapkan
3. Melakukan pemodelan 3D sebagai contoh slope, penurunan aspect.
Menghasilkan Level of Detail (LoD) sesuai dengan keperluan.
4. Workflow Management & Project Management, seperti pembagian kerja,
progress tracking, pengecekan kualitas pekerjaan, dan sebagainya.
5. Output dari tahap ini adalah peta dasar/based map dengan skala 1:5.000 dan
1:1000
C. Quality Control / Quality Assurance (QC/QA)
1. Melakukan topology checking (objek overlap, dangles, sliver).
2. Melakukan pengecekan kualitas data yang mengacu pada standar internasional
atau nasional (mis. ISO 19157-1:2023 Data Quality) dan disampaikan dalam
bentuk metadata.
Section VIII - General Conditions of Contract
3. Kontrol kualitas dilakukan di setiap tahap proses yang dilakukan
D. Publication
1. Pembuatan style DG/IG secara kartografi (simbologi, pewarnaan, legenda,
layout, dan lainnya).
2. Melakukan proses publikasi informasi geospasial beserta style kartografinya
dalam bentuk Web services, katalog dan geoportal serta visualization tools.
3. Melakukan proses publikasi metadata.
E. Data Access
1. Mekanisme penelusuran DG dan IG.
2. Mekanisme proses unduh data (clip and zip) dan open data platform berbasis
API.
F. Data Management & Data Governance
1. Melakukan proses manajemen data berbasis relational data (database), imagery
(file-based), metadata dan version control.
2. Access control, protokol dan web services berdasarkan standar Internasional
terkait keamanan aplikasi dan data.
3. Melakukan performance tuning data query dan optimasi penyimpanan data
pada DBMS.
4. Proses backup data DBMS dan file-based, terutama raster data.
Rangkuman alur proses dijelaskan pada Appendix 1.1 bagian B.
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Section VIII - General Conditions of Contract
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Section VIII - General Conditions of Contract
SPECIFICATION OF QUALITY
Specification of Quality is determined based Key Performance Indicators as follows:
1. Performance specifications of Map Production System Solution:
a. The availability and operation of the Hardware system includes HPC based on Graphic Processing Unit
(GPU) and Central Processing Unit (CPU) along with the software required for job submission.
b. The availability and operation of physical/virtualization server and software.
c. The availability and operation of storage and network devices for data centers that support HPC and
Virtualization Server.
2. Supporting Infrastructure: The Map Production solution shall be safely run in BIG on premise data center
named Geospatial Computing Center (GPC), ensuring the power required shall not exceed the BIG on
premise data center limit and also the load of the proposed system will be structurally safe to be housed at the
BIG on premise data center raised floor. The Supplier shall propose all necessary supporting structures and
measures, e.g. additional cooling system. The Supplier shall also provide all necessary power cables and
network cables for the successful implementation of the tender scope.
3. The Supplier shall also engage qualified persons to certify that the power and structure comply with code
of practices and safe to use and operate the System. All design, civil, structural mechanical and electrical
works shall be endorsed and certified by a qualified person at the expense of the Supplier.
4. The Map Production System Solution shall be tested and accepted at maximum 9 (nine) months from
contract signing date.
5. The Map Production System Solution shall not be end-of-support or end-of-life for all Software and
Hardware supplied for this tender during the Life-Span of the System which include 3-year system warranty.
The Life-Span of the System is at minimum 5 (five) years.
6. The Software shall be able to be upgraded or patched to the latest stable version and it must have no
known vulnerabilities and also fix any new vulnerabilities found. Parts proposed and supplied for this tender
shall always be available for faulty parts replacement within the Service Level Agreement (SLA).
7. The Map Production System Solution must be able to integrate with BIG Geoportal and InaGeoportal.
8. From a IT management standpoint, the Map Production System Solution must bring the following standard
components:
● configuration management framework
● interface for managing hardware controllers
8
Section VIII - General Conditions of Contract
● console management
● monitoring framework and interface
● parallel shell
● event and log collection
● user management using central directory
● automated nodes installation
● standard shared directories
● Local NTP service
● Local DNS Service
9. The Supplier shall provide the Virtualization platforms, including the required software for Virtual
Desktop Infrastructure and running Application platform.
10. The Supplier shall provide Big Data and GeoAI platforms, including the software stack required.
11. The Supplier shall provide the required compiler, libraries, and tools for AI use cases.
12. The Supplier shall support the users on the development and deployment of AI use cases.
GENERAL SPECIFICATION
1. For all processors defined in the technical specifications are minimum specification, therefore, The Bidder
shall offer either exactly the one defined in the technical specifications or higher technical performance of the
defined processors proven by software processor benchmark scores.
2. Weight per rack installed shall not exceed maximum 2.8 tons/m2.
3. All server and storage solutions shall be installed in the BIG Geospatial Computing Center (data center room
on premise).
4. Cooling system for the HPC compute nodes uses Direct Liquid Cooling (DLC) at 30-40°C inlet water
temperature. Cooling system for the other racks uses liquid cooling or air cooling.
5. Total racks shall not exceed 20 racks (5 racks for HPC CPU DLC and HPC GPU DLC, 2 racks for non-DLC
components (storage, Virtualization, admin node and login node) and 13 racks for VDI, General Computing
and storages.
TECHNICAL SPECIFICATION PER ITEM
SOFTWARE/APPLICATION SYSTEM
Aplikasi dan Software Sistem Produksi Peta Dasar memiliki spesifikasi sebagai berikut:
GENERAL
1.
2.
Dapat dijalankan di mayoritas sistem operasi yang berjalan di server
Memiliki kemampuan untuk memproses data dengan berbagai format, terutama:
LiDAR, RADAR, InSAR, Foto Udara, dll
3. Memiliki kemampuan untuk melakukan preprocessing dan menghasilkan output
ORI, CORI,
4. Dapat memproses dan menghasilkan data dengan standar terbuka dan tidak terikat
pada format tertentu, seperti Shapefile, GeoJSON, atau KML.
5. Mendukung ekstraksi fitur baik secara manual, otomatis atau menggunakan
algoritma tertentu.
6. Kemampuan kolaborasi, seperti berbagi data peta dengan tim secara mudah.
7. Pengelolaan akses pengguna berdasarkan tingkat otorisasi.
8. Rendering cepat untuk area yang padat dengan banyak objek.
9. Kemampuan Visualisasi 3D untuk memahami elevasi atau struktur bangunan.
10. Memiliki kemampuan publikasi data melalui web service
11. Berbasis Open Source dan/atau memungkinkan BIG untuk mengubah aplikasi dan
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Section VIII - General Conditions of Contract
10
Source Code pada saat kontrak dengan Supplier sudah berakhir.
DETAIL SYSTEM REQUIREMENTS SPECIFICATION
TYPE
CODE
REQUIREMENTS
Global
SRS 11
Shall support localization, including local language support, multiple
language support, and localizing portal help files.
Global
SRS 12
Shall include framework data layers to make the data accessible and
metadata available.
Global
SRS 13
Shall use metadata as the basis for finding, exchanging, disseminating,
recognizing sensitive and purchasable data.
Global
SRS 14
Shall maintain consistency between currency of metadata and the data it
represents by providing a supporting publishing function process.
Global
SRS 15
Shall promote participation of stakeholders in using metadata standards
(FGDC) and data classification standards (ISO 19115) as the means to
improve the exchange and sharing data through campaign, training, and
enforcement.
Global
SRS 16
Shall use standard metadata content, including FGDC or ISO to publish
metadata. Shall also support current existing standards being used in
different Institutes. - Existing standards are: National Standard Indonesia
(SNI) on metadata with reference to ISO TC211 Geographic Information /
Geomatics ISO19115 and FGDC metadata standard shall be considered as
standard profile for Map Production System.
Global
SRS 17
In exchanging data layers, shall use formats interoperable between different
GIS technologies.
Global
SRS 18
Shall include the following aspects of the geospatial data: Accuracy Qualitative assessment to which data accurately reflects real-world objects
or matches original source of data.
Global
SRS 19
Shall include the following aspects of the geospatial data: Completeness Degree to which values are present in the attributes that require them.
Section VIII - General Conditions of Contract
Global
SRS 110
Shall include the following aspects of the geospatial data: Consistency Degree to which redundant facts are equivalent across two or more
databases.
Global
SRS 111
Shall include the following aspects of the geospatial data: Precision - Degree
to which data is known to the right level of granularity.
Global
SRS
1-12
Shall include the following aspects of the geospatial data: Timeliness Degree to which data is up to date and available to support a given
knowledge worker or process.
Global
SRS
1-13
Shall include the following aspects of the geospatial data: Uniqueness Degree to which there are no redundant occurrences or records of the
same object or event.
Global
SRS
1-14
Shall include the following aspects of the geospatial data: Validity Degree to which data conforms to its definition, domain values, and
business rules.
Global
SRS
1-15
Shall utilize standard IT Best Practices (ITIL) managing networks,
computing infrastructure, databases, metadata, and data delivery
services.
Global
SRS
1-16
Shall conform to the Industry Best Practices and Standards on IT and
Geospatial.
Global
SRS
1-17
Shall support IT standards recommended by international standard
bodies such as W3C, OASIS, and IETF. The standards include UDDI
and WSDL, REST, and SOAP/XML.
Global
SRS
1-18
The software used must be based on open source or allow BIG to
modify the code after the contract period ends.
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Section VIII - General Conditions of Contract
Governance
SRS
2-1
Shall facilitate the maintenance and update of their respective standardsbased data models by the BIG stakeholders and the domain-specific
community.
Governance
SRS
2-2
Shall implement performance accountability and compliance
mechanisms.
Governance
SRS
2-3
Shall provide for reporting on availability and quality of service, such as
percent uptime and customer satisfaction.
Governance
SRS
2-4
Shall provide for reporting on catalogs and metadata records registered
and loaded.
Governance
SRS
2-5
Shall provide for target performance for service from the consumer's
perspective.
Governance
SRS
2-6
Shall provide reporting on the number of registered users by type and
the number/frequency of use.
Governance
SRS
2-7
Shall provide for reporting on saved areas, searches tracking by
geography, theme or feature, and user types.
Governance
SRS
2-8
Shall provide for reporting on the use activities of registered services by
user types.
Governance
SRS
2-9
Shall provide reporting for the number of queries by types of users and
thematic interests.
Governance
SRS 2
Shall provide reporting on the number of requests for "purchasable data"
by theme and feature type and user type.
Governance
SRS
2-10
Shall provide for reporting on numbers, size (when available), and
type of information being requested for downloads.
Governance
SRS
2-11
Shall provide implementation of data lifecycle management for
metadata and geospatial data.
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Section VIII - General Conditions of Contract
Business Use
SRS
3-1
Shall allow GIS professional desktop applications to publish metadata
to a catalog service.
Business Use
SRS
3-2
Shall allow interoperability between GIS professional desktop
applications to access CS-W services.
Business Use
SRS
3-3
Shall support shared applications from different GIS systems
distributed across the Internet through standards-based interoperable
interfaces like OGC and KML and standardized published metadata
services.
Business Use
SRS
3-4
Shall utilize open data models and descriptions defined by the
community within the domain-specific of framework data layer.
Producers shall provide their data in data models that are accessible
via standard interfaces like ANSI SQL, OGC, etc.
Business Use
SRS
3-5
Shall establish geospatial business requirements planning process for
the participating institutions that will identify the specific areas of
interest where future data acquisition or information or service will be
needed. The areas of interest shall be described by the timeframe of
the acquisition, point of contact information, standardized thematic or
feature descriptions. The resulting planned areas of interest and
descriptive information will be published to the participating
institutions.
Business Use
SRS
3-6
Shall create a geospatial portfolio of the participating institutions'
data and services assets that will be used to simplify access to catalog
information and expedite its usage.
Business Use
SRS
3-7
Shall provide digital cartographic base map views from authoritative
data from the participating institutions - planimetric, topographic,
image map.
Business Use
SRS
3-8
Shall provide measurement tools - measure distance on map, measure
area of drawn polygon.
Business Use
SRS
3-9
Shall provide a data service to get elevation from a x,y coordinate,
gazetteer place
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Section VIII - General Conditions of Contract
Data Collection
SRS
4-1
Shall provide the process of collecting actual geographic information
directly from the field to avoid discrepancies between existing
datasets and actual field conditions. By using mobile applications,
field teams can collect, verify, and update geographic data in realtime, allowing direct integration into the mapping process.
Shall provide Real-Time Data Verification so data those has been
collected in the field shall be immediately verified against existing
topographic datasets, ensuring any discrepancies or updates can be
addressed on-site, providing instant feedback to field workers.
Data Collection
SRS
4-2
Data Collection
SRS
4-3
Shall provide feature to synchronize data those has been collected and
verified to GIS system to ensure seamless data integration into
topographic production workflow.
Data Collection
SRS
4-4
Shall provide manual data editing feature.
Pre-Processing
& Production
SRS
5-1
Shall provide automatic feature extraction involves using artificial
intelligence, particularly deep learning models, to identify and extract
specific features from geospatial data, such as satellite imagery or
aerial photographs.
Pre-Processing
& Production
SRS
5-2
Shall support generating output in below format (but not limited to)
RADAR: CORI, ORI, DSM, DTM
Aerial Photographs: Orthophoto, DSM, DTM
LiDAR: Intensity, DSM, DTM
Pre-Processing
& Production
SRS
5-3
Shall allow for pretrained deep learning models those are used to
analyze the input data. These models are trained to recognize specific
features, such as buildings & public facilities, roads, vegetation, and
water bodies, utilities, contour lines, or land covers.
Pre-Processing
& Production
SRS
5-4
Shall provide post-processing steps to refine the results. This can
include regularizing the shapes of detected features, converting raster
outputs to vector formats, and removing noise.
Pre-Processing
& Production
SRS
5-5
Shall support for 3D modeling for users to integrate data such as
Digital Elevation Models (DEM) and satellite imagery to generate
accurate representations, aiding in spatial planning, infrastructure
design, and disaster risk mitigation.
Pre-Processing
& Production
SRS
5-6
Shall support running on distributed processing and High
Performance Computing (HPC) for parallel geospatial processing.
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Section VIII - General Conditions of Contract
Work
Management
SRS
6-1
Shall provide tools for automating task creation, managing data
updates, and integrating real-time quality checks to reduce manual
effort while ensuring consistent outcomes. Real-time workflow
monitoring allows users to track tasks, identify bottlenecks, and
adjust workflows on the fly, making Workflow Manager
indispensable for large-scale mapping operations with high-quality
results.
Work
Management
SRS
6-2
Shall provide Real-time workflow monitoring allows users to track
tasks, identify bottlenecks, and adjust workflows on the fly.
Work
Management
SRS
6-3
Shall provide tools to manages data updates by automating the checkout and check-in process for datasets. This ensures that the data used
in mapping is always up-to-date, and any changes are seamlessly
tracked and integrated.
Work
Management
SRS
6-4
Shall provide dashboard to monitor tasks in real-time, providing job
managers with information about bottlenecks, task completion rates,
and overall project timelines. This ensures efficient project
management and helps meet deadlines.
QA/QC
SRS
7-1
Shall allow automate quality control, ensuring that every step in the
mapping process, from data collection to feature extraction, meets
established standards while reducing manual inspections.
QA/QC
SRS
7-2
Shall provides clear reports and visualizations of quality issues,
ensuring that all stakeholders in the mapping production workflow
have visibility into data accuracy and can take corrective actions as
needed.
QA/QC
SRS
7-3
Shall refer to International Standard of Data Quality, such as
ISO19157-1:2023 Data Quality.
Imagery
Management
SRS
8-1
Shall provide system that involves organizing, storing, processing,
and utilizing large collections of geospatial imagery.
Imagery
Management
SRS
8-2
Shall possible to store data in various formats and locations,
including object storage, file servers, and cloud storage. Efficient
storage solutions are crucial for handling large volumes of data.
Imagery
Management
SRS
8-3
Shall provide feature for data to be cataloged and indexed to facilitate
easy retrieval and management.
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Section VIII - General Conditions of Contract
SRS
8-4
Shall allow for Integrating imagery data with other geospatial
datasets, such as vector data and elevation models, enhances the
overall mapping process.
SRS
8-5
Shall provide image hosting capabilities as centralized storage and
easy access for large datasets. This enables efficient data sharing and
processing among multiple users or teams working on topographic
mapping projects. For example, users can host DEMs derived from
LiDAR or SAR intensity maps and then make them available to
various institutions working on flood risk analysis, urban planning, or
road network assessment, ensuring all teams work from the same
accurate data source.
GeoData
Management
SRS
9-1
Shall provide centralized storage for all topographic data within the
Map Production System, providing a single source of truth to
maintain data consistency. This centralized approach ensures that
every contractor and user at institutions works with the most up-todate version of the data, thereby improving overall data efficiency
and quality.
GeoData
Management
SRS
9-2
Shall supports user collaboration, enabling various roles to contribute
efficiently without affecting the performance of the central database.
SRS
9-3
Shall allows multiple users to create different versions of the data.
Each version can be edited independently before being reconciled and
integrated back into the default version. This shall also provides
comprehensive history tracking, ensuring changes can be reviewed,
managed, avoiding data collisions, and audited effectively.
GeoData
Management
SRS
9-4
Shall allow user role-based access restrictions that determine their
permissions, such as editing, viewing, or publishing data. This shall
also ensures that sensitive data remains secure, and only authorized
users can make significant changes to the topographic dataset
GeoData
Management
SRS
9-5
Shall able to handle large datasets by distributing the processing load.
This includes the scalability for managing the vast amounts of data
involved in topographic mapping over large areas like Indonesia,
ensuring the system remains responsive and efficient.
SRS
9-6
Shall be designed for high-performance data management, to be
shown by its ability to publish updated datasets and services to
monitor progress at both regional levels and national levels. This
ensures that data can be quickly accessed by various users, providing
fast response times and efficiently supporting large-scale topographic
production.
Imagery
Management
Imagery
Management
GeoData
Management
GeoData
Management
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Section VIII - General Conditions of Contract
SRS
10-1
Shall be able to generate detailed 3D topographic outputs, such as
Digital Terrain Models (DTM) and Digital Elevation Models (DEM),
which support urban planning, infrastructure development, and
environmental analysis. By integrating BIM (Building Information
Modeling) and 3D building models, users can visualize terrain and
structures more accurately, providing better representations for
decision-making.
Visualization &
Publication
SRS
10-2
Shall supports cross-sector collaboration by providing organized
access for various user levels, such as the general public, business
partners, or technical teams. This shall include ease of data
management, embedding analytical tools, and providing APIs for
developers who want to extend the site's functionality.
Visualization &
Publication
SRS
10-3
Shall support User Subscription Model and API monetization in a
map publishing system involves providing controlled access to the
functionalities or data offered through an Application Programming
Interface (API).
Visualization &
Publication
SRS
10-4
Shall provide mechanism for search data (based on keywords and
attribute filter), review and preview dataset, and visualize search
result (zoom in/out, measurement, showing attribute).
Visualization &
Publication
SRS
10-5
Shall provide mechanism for downloading data (Clip and Zip) to
extract data based on selected area.
Visualization &
Publication
SRS
10-6
Shall support Billing System minimum for User Subscription and
number of API call, and integration to Payment System.
Visualization &
Publication
HARDWARE & MIDDLEWARE PLATFORM
GENERAL SPECIFICATION FOR HPC
The Supplier shall deliver the state-of-the art compute nodes, inter-node communication and I/O systems,
as well as a local storage system sufficiently fast and large to accommodate the high spatial resolution and
output frequency required by the model.
The high-performance computer to be purchased must include the following:
a. Compute nodes should be based on x86 processors.
b. Compute nodes, consisting of arrays of CPUs. The purpose of the compute nodes is the execution
of the required calculations from the models. All compute nodes will be the same regarding
processors, memory, configuration settings, and software. Scalability is desirable.
c. If appropriate for the HPC machine and its set of systems software, there shall be redundant
communication nodes (I/O). If required by the hardware architecture (for example, cluster
architectures), these nodes shall be used for the communication of the system with I/O
peripherals and shall be in hot start or load balancing layout so in the case of a problem with
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Section VIII - General Conditions of Contract
d.
e.
f.
some nodes, tasks can be seamlessly undertaken by the others.
It shall be a high-speed physical network for exchange of inter-node traffic including MPI style
communication.
There shall be a high-performance connection between the HPC and the external storage system.
There shall be a local storage system sufficiently fast and large to accommodate the high spatial
resolution and output frequency required by the new forecast technology.
HIGH PERFORMANCE COMPUTING (HPC) SERVER USING GPU
Minimum 360 TFLOPS based on FP64 CUDA cores.
1. Compute Nodes GPU shall consist of Server Model Blade, minimum of:
a. Latest generation of processor, and best quality processor, as of 1st March 2027. The end-of-life
or near end-of-life of processors shall not be offered and shall not be accepted by BIG.
b. Memory: 1024 GB DDR5.
c. High speed interconnection minimum 200 Gbps Infiniband or Ethernet
d. Virtualization Software
HIGH PERFORMANCE COMPUTING (HPC) SERVER USING CPU
Minimum 36,8 TFLOPS based on FP64, AVX2 Processor.
Each compute node consists of Server Model Blade, minimum of:
a. Latest generation of processor, best quality with the highest number of cores, highest speed
(theoretical speed/not the boosting one), and not end-of-life nor near end-of-life of processor, as
of 1st March 2027, with minimum 2 sockets.
b. Memory: 768 GB DDR5.
c. Diskless
d. High speed interconnection minimum 200 Gbps Infiniband or Ethernet
e. Virtualization Software
STORAGE FOR HPC
Regarding Parallel File System (PFS) storage, the solutions offered have separate storage architectures, at
least as follows:
a. Home directory and software directory shall be in different partition, with total minimum usable
500 TB Usable full NVMe SSD, size configurable, and expandable.
b. Working Directory, the minimum configuration:
i.
shall be sized to at least 2 PBytes Usable Parallel File System (PFS), e.g. Lustre, for
Performance Storage using NVMe SSD.
ii.
Shall provide Archive Storage using HDD with minimum similar size as Performance
Storage.
iii.
Bandwidth performance minimum at 80 GB/s Read and 60GB/s Write sequential
iv.
IOPs Performance minimum at 2 millions IOPS 4K Random Read
c. Interconnect using 1x 200 Gbps InfiniBand or Ethernet
d. The storage capacity shall be sized according to the model’s data needs for Base Map Production.
The topology shall consider the balance of processing power, bandwidth, and operational
processing sequences to allow for the initiation, creation, and transmission of products on the
required cycles.
18
Section VIII - General Conditions of Contract
e.
Product generation may be carried out on separate post-processing workstations, on reserved
HPC nodes, or both as appropriate.
f. Computers and their communications networks must be sized and configured to allow timely
creation and dispatch of the products by the appropriate channels.
g. Support S3-compatible is preferable.
h. The proposed storage solution should allow for modular expansion of capacity and performance.
The System shall be scalable. It is highly essential that I/O performance linearly scales with
capacity.
i. The Supplier shall provide the roadmap and upgrade plans of the proposed file system and
management software.
j. Feature GPUDirect is prefered for AI-optimized PFS.
k. Centralizing the data repository for the HPC processing, AI and Big Data on Parallel File System
(PFS) storage and making it available over the high-speed network. This will mitigate any
potential I/O bottleneck and minimize data movement across various storage devices, hence
resulting in faster insight.
l. The data platform shall be able to provide sufficient performance of the current requirement and
able to accommodate the emerging trend of using AI especially machine learning and big data
analytics.
m. High Performance HPC and AI Storage Appliance
n. Commercially supported Parallel File System based on open-source (e.g. Lustre) is preferred
o. Able to automatically move data from the performance tier (NVMe) to capacity tier (HDD)
p. Have a minimum of 8 (eight) ports of 200 Gbps for high speed and low latency RDMA capable
interconnection
q. Multi-protocol supports, such is POSIX, SMB, NFS and S3 protocols
r. Provide CSI driver for Kubernetes integration
s. Must support GPUDirect Storage feature for CUDA applications (if any)
t. Single web GUI dashboard monitoring for the storage hardware and the parallel file system
u. Performance benchmark report shall be submitted as proof of compliance
GENERAL COMPUTING SERVER
Minimum 25,8 TFLOPS based on FP64, AVX2 processors.
Each compute node consists of Server Model Blade or Rack System, minimum of:
a. Latest generation of processor, best quality with the highest number of cores, highest speed
(theoretical speed/not the boosting one), and not end-of-life nor near end-of-life of processor, as
of 1st March 2027, with minimum 2 sockets.
b. Memory: 768 GB DDR5.
c. 2 x 800GB NVMe SSD
d. 2 x Dual Port 10GBe SFP+NIC
e. 2 x Dual Port 32GB FC HBA"
f. Virtualization Software
STORAGE FOR GENERAL COMPUTING
Support SAN, NFS and cloud service (S3-enabled storage), with each required specification:
System Storage:
● RAID-6 SSD SAS 2,5” usable 600TB for System (SAN)
19
Section VIII - General Conditions of Contract
Bronze Storage (NAS):
● RAID-6 NVMe usable 5PB for Object Storage
● RAID-6 HDD SAS 2,5” usable 5PB for Archive Storage
Silver Storage: refer to storage for HPC
Gold Storage (NAS):
a. RAID-6 SSD SAS usable 2PB for Object Storage
b. RAID-6 HDD SAS 2,5” usable 2PB for Archive Storage
General Specification for NAS Storage:
a. Accessible from Login Node, Management Node and Virtualization server
b. Accessible from external System for data exchange and data access
c. Interconnect using 4 x 100 Gbps Ethernet or equivalent
d. Support Protocol NFS, SMB, S3 and REST
e. Support Snapshot
f. Unified Enterprise Storage Appliance
g. Hybrid storage by leveraging NVMe flash to boost performance
h. Supports NAS protocols (NFS, SMB) and SAN protocols (iSCSI, Fibre Channel)
i. Redundant storage controllers configuration
j. Deduplication and compression
k. Snapshots feature
l. Synchronous replication
m. S3 cloud connector
OPERATING SYSTEM
It is expected that the operating system shall include the systems and services provided by the latest Linux
Kernels, such that "libpthread.a" complies with the aforementioned Threads implementation requirements.
(Note: No version of MS-Windows supports the number of processor cores required to meet expected
system operational characteristics).
An operating system at minimum compatible with POSIX IEEE Std. 1003.1-2004 is expected to be
delivered. This compatibility includes the “system interfaces and headers” component of the standard.
This includes security and priority levels per user that affect job management (e.g. at the limits of
resources and priority order) while avoiding the canceling of jobs by other users.
MANAGEMENT AND MONITORING SYSTEM
All compute nodes shall be under the control of a central software and system administrator. The system
administrator shall be able to check the use of the nodes through central commands and configuration
files.
The management and monitoring of the systems shall be done through a user-friendly environment that
must include the following:
● Installation/upgrade of the operating system and other software.
● Management of the nodes through distributed commands, if the system does not present a single
system image.
● Provision of control commands to the nodes, for example, to allow the system administrator to
override automatic system directives (e.g. an administrator would be able to increase the priority
of a program). Such capabilities for override must be interactively available and available
through system files with attendant guidelines.
● Control of the status of cluster nodes and the display of the status of all nodes, plus activation or
20
Section VIII - General Conditions of Contract
●
●
●
deactivation of nodes and functions for the detection of problems.
Optimization of node usage so as to achieve maximum resource utilization (e.g. if 3 nodes are
available, to execute a program that needs 2 nodes even if it has been submitted after another
program that needs 10 nodes and is on standby).
Installation of software at the nodes: a system that shall provide a central control point for all
nodes through which the administrator shall monitor the system and be able to install software on
the nodes, create backups of the nodes, and install them again in the case of failure, if the system
does not present a single system image.
Capability to install or re-install a compute node from the original distribution media (CD, DVD,
etc.) and propagate the installation to all other nodes from the image of this node, if the system
does not present a single system image.
VIRTUAL DESKTOP INFRASTRUCTURE
Minimum 32,8 TFLOPS based on FP64, AVX2 Processor
Each compute node consists of Server Model Blade or Rack, minimum of:
f. Latest generation of processor, best quality with the highest number of cores, highest speed
(theoretical speed/not the boosting one), and not end-of-life nor near end-of-life of processor, as
of 1st March 2027, with minimum 2 sockets.
g. Memory: 768 GB DDR5.
h. Diskless
i. High speed interconnection minimum 200 Gbps Ethernet (N x 100Gbps)
j. Virtualization Software
SECURITY
The computing environment shall be self-contained and protected with a stateful firewall. Internal IPS/IDS
capabilities are desired, but not required. Communications beyond the firewall should be limited to datareception, data-delivery, and management requirements.
All nodes should also utilize software firewalls at the OS level. Client controlled, Supplier provided, SSL
based remote management capabilities for long term maintenance of the infrastructure is required.
All servers should be managed via a multi-master Kerberos LDAP domain.
Access to the workstations/display nodes shall be managed by the client, under their existing
accountability and authentication mechanisms.
The domain shall provide centralized management of users, groups, and access to the computing nodes.
Audit trails of user logins required. The “least privilege model” must strictly be followed. Individual user
accounts must be utilized. Operational accounts must be protected, requiring users to escalate privileges
through a controlled mechanism, such as ‘sudo’.
Services such as DNS, DHCP, and NTP must be provided. Storage components must be deployed using
hardware RAID technologies, with hot standby drives.
All servers node or east-west communication shall be forced by micro segmentation policy. Directly
remote access to the servers is prohibited, remote management is only available via Privileged Access
Management (PAM) since it will be needed to provide user account, authentication and authorization.
ARCHIVING SYSTEM
To support the specific storage requirements with individual performance requirements for data being
processed on-demand, data with in-frequent use and data that needs to be kept for future reference, the
system shall store the past 3 months on a rolling archive on the Online storage class (accessed several
21
Section VIII - General Conditions of Contract
times per month)
USER INTERACTION
The Supplier shall specify how the users shall interact with the available assets, probably through a
dedicated interface, in order to easily use existing modules/docker images, to create/test and deploy new
service pipelines.
The Supplier shall provide multiple web IDE (e.g., code-server, jupyter-lab, jupyter-notebook) that
configured for parallel computing (e.g., dask-cluster) via container instances
RESOURCE MANAGEMENT
The Map Production System architecture shall contain an efficient Infrastructure resource manager, are
managed in a single cluster that is capable of coping with varying data loads, allocating, distributing, and
removing computing resources in phase with the required load.
An orchestrator and job manager to support and facilitate deployment, integration and resource
management of all available software and artefacts.
A technical solution consistent with the HPC shall be preferred.
RESOURCE DEPLOYMENT & ORCHESTRATION
The Map Production System shall include a container based (i.e. Docker) resource deployment and
management.
PROFESSIONAL
SERVICES,
WARRANTY &
SUPPORT
Professional services
shall cover the
installation,
configuration and
onsite dedicated
assistance support 24
hours x 7 days. The
installation,
deployment and
support services of the
solution shall be done
and/or directly
supervised by the
principal.
The Supplier shall
provide professional
services with dedicated
manpower 24 hours x
7 days for 1 (one) year
22
Section VIII - General Conditions of Contract
at BIG premise.
The Supplier shall
ensure that the
manpower shall
transfer knowledge to
BIG people about the
system. The Supplier
shall provide the plan
of transfer knowledge
process.
DESIGN
The Supplier shall
provide the design of
the System, for the
implementation,
operation and
maintenance.
Functional Design
The Supplier shall
provide the Graphical
User Interface (GUI)
for the operation of the
System as much as
possible.
The Supplier shall
manage all credentials
to the system by using
application. The use of
open source
application is
preferred.
The Supplier shall
state the requirement
of power, cooling and
other items clearly to
be provided by the
Data Center.
The Supplier shall
describe the design of
interconnect in detail,
including the
technology,
components, topology
and performance
characteristics.
The infrastructure of
23
Section VIII - General Conditions of Contract
the Map Production
System is to be
compact, dense, space
saving and include
planning and consider
space efficient in the
data centre for future
growth.
The Supplier shall
create the physical &
logical design and
naming convention for
both hardware,
software and
application systems.
The design shall be
coordinated with BIG.
Scalability
The Supplier shall
design the solution to
be open and scalable
for future system
growth.
The System shall be
able to scale up to
meet the growth in
data load and the
numbers of users
without having to
compromise on the
system performance or
changing the
design/architecture set
up of the System.
The proposed
hardware and
peripherals (if
applicable) shall be
scalable to support the
increase in application
and system load.
The system shall offer
flexible upgrade
options to take
advantage of next
generation compute
processor, accelerator
blades, interconnect,
and I/O technology etc.
The Supplier provides
the procedure and
24
Section VIII - General Conditions of Contract
schedule of the
upgrade.
The storage partition
shall be flexible
enough to resize the
operational storage and
development storage,
both for Map
Production System and
Supporting System.
Modularity
The System should be
modular and flexible
so that future
enhancements can be
easily incorporated
without adversely
impacting the System.
Operability
The Supplier shall
automate processes
required for the
operation of the
System as much as
possible.
The Supplier shall
propose automatic
recovery and restart
procedures/facilities to
ensure minimum
downtime of the
System.
The Supplier shall
provide online
performance
monitoring and error
analysis reporting to
enable proper capacity
planning, tuning and
maintenance.
Reliability
Hardware fault in any
of the peripherals
and/or a Software fault
in a sub-system shall
not lead to total system
failure.
The overall system
shall have no single
point of failure for the
25
Section VIII - General Conditions of Contract
major components of
the overall
architecture. It should
also support nondisruptive replacement
of parts. The
replacement of nodes
shall not shut the
overall system nor one
rack down. The
System should
seamlessly and
automatically recover
from any type of node
or any type of
controller failure
without any
interruption to
operations.
The Supplier shall
ensure that any failure
of any transaction shall
not affect integrity of
the data captured
/stored in the System.
Availability
The Supplier shall
provide online
performance
monitoring and error
analysis reporting to
enable proper capacity
planning, tuning and
maintenance.
Governance & Cyber
Security Compliance
The Supplier shall
respect and work inline
with Indonesian
regulations and BIG
procedures.
The Supplier shall
provide the best
network and physical
security scheme to
protect the Map
Production System
environment from any
security breach.
The Supplier shall
provide the IT security
26
Section VIII - General Conditions of Contract
measures to secure the
Map Production
System Solution.
The Supplier shall
ensure that all IT
security incidents are
properly handled and
managed.
The Supplier shall
propose and develop a
security incident
handling and response
plan for the System.
The plan shall comply
and be closely
integrated with BIG
framework and
procedure for incidents
management, if any.
IMPLEMENTAT
ION
The installation and
deployment services of
the solution shall be
done by the principal
and/or the Supplier.
The Supplier shall
optimize and tune the
system to run all the
aforementioned
applications effectively
and efficiently.
All equipment and
materials shall be new
and unused. All
equipment and
materials previously
installed or used shall
be rejected. Equipment
and materials shall be
stored in such a
manner as to be in a
new condition when
installed and to avoid
damage from weather
and site conditions.
Damaged, deformed
and cracked equipment
or materials shall be
27
Section VIII - General Conditions of Contract
rejected. Replacement
equipment and
materials shall be the
responsibility of the
Supplier at no
additional cost to the
BIG.
The Supplier shall take
all necessary
precautions and
implement appropriate
dust control measures
to ensure that the data
centre is kept clean at
all times.
The Supplier shall
ensure that all
property, equipment,
computers, peripherals,
racks, cabinets, etc.
belonging to the BIG
shall be protected from
damage, dust and
debris.
The Supplier shall
keep the work-site
clean and free from
any dirt. The Supplier
shall clear and dispose
of all the dismantled
equipment and parts.
Good housekeeping
and safety at these sites
shall be maintained at
all times.
The Supplier shall
remove all debris from
the site daily. Should
the Supplier fail to
remove any debris,
BIG shall have the
right to make
arrangement to dispose
of the debris at the
expense of the
Supplier.
The Supplier shall
ensure that the
28
Section VIII - General Conditions of Contract
implementation of the
Map Production
System shall not
interrupt the operation
of BIG’s existing
System.
The Supplier shall
ensure that there is no
damage to the fiber
optic cabling, UTP
cabling, IT equipment
racks, patch panels,
servers, network
equipment, electrical
cables/system and all
other equipment in the
data center and in the
building.
The Supplier shall
make good any
damages due their
installation/dismantle
work or are caused by
his workmen
carelessness and bear
all cost of
reinstatement to meet
the BIG satisfaction
including replacement
of the entire affected
system/building
architectural
infrastructure and
finishes at his/her own
expense and to the
satisfaction of BIG in
the process of the
works or required as
part of the work.
The Supplier shall
provision and arrange
all necessary facilities
and/or equipment such
as storing, lifting &
hoisting
equipment/systems to
facilitate supply,
transport, installation,
storing, testing and
commissioning of
29
Section VIII - General Conditions of Contract
supply equipment and
systems in this
Contract. The cost
shall be included in the
contract and borne by
the Supplier.
The Supplier shall be
responsible to store all
equipment in strict
accordance with the
recommendations of
the manufacturers of
the equipment/system.
The Supplier shall
ensure that all
Software and
application
enhancements or
upgrades, firmware,
patches are fully
tested, and quality
assured prior to
implementation in
order to ensure a
maximum level of
reliability of the
Software and System.
This includes (1) the
assessment of the
System, (2)
identification of the
Software and
application
enhancements or
upgrades, firmware,
patches, (3) planning
and testing, including
the rollback plan, prior
to implementation, (4)
deployment, and (5)
evaluation of the
enhancements or
upgrades, firmware,
patches.
In the event of power
failure, no loss or
distortion of data shall
occur. The System
shall automatically
restart and continue
30
Section VIII - General Conditions of Contract
operation.
The system shall
include the logging of
the overall system.
The Supplier shall be
able to coordinate with
the Supplier of the
infrastructure data
center.
The Supplier shall
assess impact of new
releases of Software to
the System prior to
implementation and
make a plan with BIG
for the upgrade of the
Software at no cost.
The Supplier shall
support BIG team to
implement any updates
or changes in user
applications and/or
GeoAI use cases.
The Supplier shall
fully comply with any
written instructions on
ICT security related
matters that are issued
by the Indonesian
Government and BIG.
The Supplier shall
ensure data and
information shall be
protected from loss,
destruction and
falsification.
The Supplier shall
secure the operation of
the system, data and
information handling.
The Supplier and team
shall sign the Non
Disclosure Agreement
(NDA) to protect the
intellectual property of
BIG.
31
Section VIII - General Conditions of Contract
The Supplier shall
propose the necessary
measures concerning
periodic housekeeping,
which includes the
following where
applicable:
a) Schedule
housekeeping for raw
data;
b) Schedule
housekeeping for
processed data; and
c) Schedule
housekeeping for
configuration files.
The Supplier shall
work with BIG team to
establish the procedure
for archiving of data
and configurations.
The Supplier shall
ensure the number of
years for keeping audit
trails of the System.
This shall be
determined by BIG.
The Supplier shall
ensure that the system
allows authorised users
to view the audit trails.
The audit trails must
be presented in a
format that is easy to
read by authorised
users.
The Supplier shall
discuss and confirm
with BIG, and
document the
following:
a. The retention period
for each type of
information (including
audit logs);
b. The actions to be
taken after the
retention period, e.g. to
transfer to offline
32
Section VIII - General Conditions of Contract
media, to delete them,
etc.;
c. The format for
offline data, period of
storage of offline data,
the types of storage
media, e.g. tapes,
Flashdisc, reports, etc.;
and
d. The process to
restore archived data.
The process shall be
submitted to BIG for
approval before
System
Commissioning.
It is preferable that the
housekeeping and
archiving process shall
be run automatically
and on a regular basis.
The Supplier shall
make counter measures
actions to resolve IT
security incidents.
The Supplier shall
generate detail incident
investigation report for
each incident and
submit it to BIG.
The Supplier shall
implement preventive
measures to avoid the
recurrence of IT
security incidents.
The Supplier shall
ensure that access
rights are granted
based on responsibities
and/or job needs. The
Supplier shall review
the access rights on
regular basis. The
access rights
categorization shall be
coordinated between
the Supplier and BIG.
33
Section VIII - General Conditions of Contract
The Supplier is
required to appoint
more than one (1)
Project Manager
depending on required
role and then to
appoint one (1) Senior
Project Manager as the
leader. Project
Manager will follow
up the Project
activities and become
the main liaison with
the Purchaser. The
Supplier Project
Manager should
always be present to be
able to arrange
preparations for the
implementation of the
Work.
The Supplier Project
Manager will receive
(on behalf of the
Supplier) from the
Purchaser all
notifications,
instructions, orders,
approvals, permits,
certificates, decisions,
and other forms of
communication
relating to the Project.
The Purchaser will
appoint a Project
Manager who can be
represented by the
Purchaser.
The Supplier Project
Manager and his/her
partner or officials at
the same level as the
Purchaser shall hold
meetings and/or
exchange the required
information for the
proper implementation
of the Work. All
decisions made by the
Project Manager of
34
Section VIII - General Conditions of Contract
each Party will be in
writing.
When the Supplier
prepares a report
and/or document in
connection with the
Project and submits it
to the Purchaser via
email or letter for
inspection, or
examination, the
Purchaser has 15 days
after the submission of
these documents by the
Supplier to conduct an
inspection or review of
these documents. If
within the fifteen
calendar days, the
Purchaser does not
notify the Supplier in
writing explaining the
reasons that consider
that the report is not in
accordance with the
results of the
discussion meeting or
such document does
not comply with the
requirements based on
the contract, the
Purchaser is deemed to
have received the
report or document.
The Project Manager
and the relevant
personnel shall attend
the meetings with BIG.
The Supplier shall
provide the minutes of
meeting.
The Project Manager
shall inform any
incidents, delays or
any matters that would
likely impact the
progress of the project.
The Supplier shall
provide IT support
35
Section VIII - General Conditions of Contract
ticketing system to
manage the issue
tickets during
development and
implementation. The
open source
application is
preferred. All
problems happened
recorded in this
Ticketing System shall
be summarized as
Knowledge
Management database
and reported to BIG.
The Supplier will
provide Subject matter
experts in Geospatial
that understand the
implementation of the
models in the system.
In case problems
occurrence requires
third party Suppliers or
external organizations
for troubleshooting and
rectification, the
Supplier shall act as a
single point of contact
for the users and
follow through with
the third-party
Suppliers.
The Supplier shall
support for any system
audit and implement
follow-up actions
recommended by
auditors and/or
consultants to improve
the performance and
security of the system.
The Supplier shall
provide the
maintenance plan. The
maintenance plan shall
include at minimum as
follows:
a. Project team
36
Section VIII - General Conditions of Contract
structure;
b. Roles and
responsibilities;
c. Approach to manage
and execute the
maintenance and
support of the System;
d. Dates of all
identifiable activities;
e. Methodologies,
procedures, standards,
practices and
conventions to be
applied;
f. Escalation Matrix in
the case of problems
and defects.
TESTING
The Purchaser will
measure the progress
of work at the
following milestones:
A. Goods supplied
from abroad:
1. On Delivery.
The supplier
shall deliver the
equipment to
the final
destination,
provided that
the result of
FAT is accepted
by the Supplier.
The Factory
Acceptance Test
(FAT) shall be
conducted
before
delivering the
equipment to
the Final
Destination.
2. On On-Site
Acceptance.
The On-Site
Acceptance Test
(OSAT) shall be
conducted after
the installation
and
37
Section VIII - General Conditions of Contract
38
configuration of
the equipment is
completed.
3. On Performance
Acceptance
B. Goods supplied
supplied from within
the Purchaser’s
Country:
1. On Delivery.
The Factory
Acceptance Test
(FAT) shall be
conducted
before
delivering the
equipment from
the warehouse
to the Final
Destination. The
supplier shall
deliver the
equipment to
the final
destination
provided that
the result of
FAT is accepted
by the Supplier.
2. On On-Site
Acceptance The
On-Site
Acceptance Test
(OSAT) shall be
conducted after
the installation
of the
equipment is
completed.
3. On Performance
Acceptance
The procedure for
acceptance of Work
Goods is as follows:
1. FAT: Factory
Acceptance Test
1.1 Should a FAT
or Factory
Acceptance Test
be mentioned in
Section VIII - General Conditions of Contract
39
the Proposal, the
Supplier will
carry out
Factory
Acceptance
Test. The
Protocol of
Factory
Acceptance Test
will be prepared
by the Supplier
and submitted to
Purchaser at
least one (1)
month before
the start of the
test. Purchaser
and/or its
authorized
representatives
will attend the
Factory
Acceptance
Test.
1.2 The success
of Factory
Acceptance Test
is a prerequisite
for signing
Factory
Acceptance
Certificate, and
subsequent
shipment or
delivery.
1.3 In the event
that the FAT
fails, both
Parties will
agree on the
best way to
resolve this
issue with due
regard to the
common interest
and at the cost
borne by the
Supplier
1.4 Once the
intended Goods
have been
cleared by the
Customs,
Section VIII - General Conditions of Contract
Purchaser will
check the
conformity of
the goods with
the final details
of the scope of
Procurement at
the Final
Destination
2. Inspection at
Delivery Destination
2.1 Immediately
after the
intended Goods
have been
cleared by
Customs and at
the arrival of the
Goods at the
Delivery
Destination, the
Commitment
Official will
check the
compatibility of
the Goods with
the Bill of
Quantities.
2.2 The Purchaser
shall inspect the
Goods visually
and notify the
Supplier of any
detected
shortage, defect
or nonconformity at
the end of such
inspection.
2.3 The Purchaser
may reject any
Goods or any
part thereof that
do not conform
to the Bill of
Quantities. The
Supplier shall
either rectify or
replace such
rejected Goods
or parts thereof
or make
alterations
40
Section VIII - General Conditions of Contract
necessary to
meet the
specifications
defined in the
Bill of
Quantities at no
cost to the
Purchaser.
2.4 After
successful
delivery
inspection, a
delivery
acceptance
certificate will
be issued and
signed between
the parties.
3. Inspection at Final
Destination of
Shipment
3.1 Immediately
after the
intended Goods
have arrived at
the Final
Destination of
Shipment, the
Purchaser will
check the
compatibility of
the Goods with
the Bill of
Quantities.
3.2 Purchaser shall
inspect the
Goods visually
and notify the
Supplier of any
detected
shortage, defect
or nonconformity at
the end of such
inspection.
3.3 Purchaser may
reject any
Goods or any
part thereof that
do not conform
to the Bill of
Quantities. The
Supplier shall
41
Section VIII - General Conditions of Contract
either rectify or
replace such
rejected Goods
or parts thereof
or make
alterations
necessary to
meet the
specifications
defined in the
Bill of
Quantities at no
cost to the
Purchaser.
3.4 After
successful
delivery
inspection, a
final certificate
of shipment will
be issued and
signed between
the Parties.
4. OSAT: On-Site
Acceptance Test
4.1 Should as
described in the
Supplier's
Proposal
Document, the
Goods will be
installed and
checked by the
Supplier and the
following
procedures will
apply unless
otherwise stated
in the Supplier's
Proposal
Document.
4.2 After the
delivery of the
Goods at the
Final
Destination of
Shipment
completion of
the installation
of the
equipment, OnSite Acceptance
Test will be
42
Section VIII - General Conditions of Contract
43
made jointly by
the Supplier
and/or
Purchaser
and/or its
representatives
and/or local
Purchaser
authorities. The
test will be
carried out
based on
Acceptance Test
Procedure
submitted by the
Supplier and
agreed upon by
the Supplier and
Purchaser for
each related
equipment at
least two (2)
weeks prior to
the planned start
date of the test.
4.3 After the
satisfactory
acceptance test
has been carried
out, On-Site
Acceptance
Certificate will
be issued and
signed by the
Supplier and the
representative of
the Purchaser.
Should
Purchaser refuse
to sign on-site
acceptance
certificate,
Purchaser
should explain
the reason (s)
for rejection in
writing within
fifteen (15) days
from the
completion date
of the test. The
Supplier will
then take all
Section VIII - General Conditions of Contract
steps to repair
the defects or
deficiencies
described in the
shortest possible
to be agreed
between the
parties time but
no more than
ninety (90)
days. In the
event that there
has not been or
no improvement
received by
Purchaser, then
both parties will
hold a meeting
and make
efforts to
resolve it by
deliberation to
reach a
consensus. After
the repair has
been carried out
by the Supplier,
the Supplier will
notify such
repair to the
Purchaser.
Purchaser then
has fifteen (15)
days to sign OnSite Acceptance
Certificate or
notify the
Supplier should
there be other
problem.
5. Performance Test
In the
Performance
Guarantee
Period, bimonthly
Performance
Test will be
made jointly by
the Supplier and
Purchaser
and/or its
representatives
44
Section VIII - General Conditions of Contract
and/or local the
Purchaser
authorities. The
test will be
carried out
based on
Performance
Test Procedure.
The notification
of the test shall
be informed by
the Supplier at
least fourteen
(14) days prior
to the planned
start date of the
test.
6. FT : Factory
Training
The Supplier is
required to
provide training
for the
equipment in
factory premise.
The cost of
transportation,
accommodation,
training, and all
related to the
training is
included in the
price of
goods/services.
7. Local or On-Site
Training
The Supplier is
required to
provide training
for the
equipment at the
Purchaser
and/or
representatives
in the location
determined by
the Purchaser.
The cost of
transportation,
accommodation,
training, and all
related to the
training is
45
Section VIII - General Conditions of Contract
included in the
price of
goods/services.
8. Final Acceptance
Final
Acceptance
shall occur at
the Work
Completion
Date at the
latest. Final
acceptance will
use the result of
the last of
Performance
Test.
The Supplier shall plan
and carry out the tests
and commissioning the
server, HPC system,
cooling system, and
related equipment to
ensure the complete
systems works
according to
requirement
specifications.
The Supplier shall
complete final
acceptance testing and
obtain final
approval/acceptance
from BIG:
a. Factory Acceptance
Test (FAT)
b. On-Site Acceptance
Test (OSAT)
c. The performance
test
System must be
integrated and fully
tested at the
manufacturer's facility
before the shipment.
The Supplier shall
state the standardized
performance indicators
46
Section VIII - General Conditions of Contract
and tools for
benchmarking. The
performance indicators
shall get approval from
BIG. The benchmarks
carried out by
component suppliers
such as CPU, memory,
network or storage
manufacturers/supplier
s are not acceptable
and will lead to
disqualification. The
system’s performance
must at least match the
figures presented in the
tender proposal and in
the design documents,
with a tolerance of no
more than 5%. If the
performance
requirements are not
met, the supplier is
required to develop
and implement
acceptable
countermeasures to
compensate for the lost
performance. In the
event that the remedy
arrangement is not
considered satisfactory
by BIG, BIG reserves
the right to reject the
system.
The Supplier shall
provide test equipment
and/or tools for all
tests. The Supplier
shall establish a
mechanism to collect
and analyse the
performance
indicators.
The Supplier shall
provide the system test
report plan, test report
for all normal and
abnormal tests
scenarios.
47
Section VIII - General Conditions of Contract
Performance
Guarantee Period
(PGP):
a. The Performance
Guarantee Period
will begin right after
OSAT sign-off and
last for 180 days (6
months).
b. To successfully
complete the
Performance
Guarantee Period,
the System must
meet the Standard of
Performance with an
Operational Level of
no less than 99%
during the 180 days
period.
c. Should there be
any components
failure during the
performance
guarantee period, the
Supplier is
responsible to
replace/rectify the
failed components
and it will not be
counted as downtime
as long as the
commissioned
systems are still
available to the
users.
d. Bi monthly
records of the
operational of the
System must be kept
to determine if the
Performance
Guarantee Period is
successfully
completed. These
records include
Performance Test
results of running
applications
accessed by users,
job submissions are
running well,
utilization of system
48
Section VIII - General Conditions of Contract
49
during Peak time is
below 70%.
e. After the System
has completed the
Performance
Guarantee Period, a
written notice will
be issued to the
Supplier accepting
the System. The date
of the notice or the
date from the
records kept (if
different from the
notice date) will be
the Acceptance
Date.
f. The Supplier is
responsible for the
System's functioning
during the
Performance
Guarantee Period,
following the
Requirement
Specifications.
g. The Supplier must
repair and fix all
defects, deficiencies,
failures, or damage
to the System or any
part of it that arise
during the
performance
guarantee period, at
no cost. Defects
include but are not
limited to defective
design, materials,
workmanship,
incorrect operating
or maintenance
instructions, and
damage to the
System Software or
operational data.
DOCUMENTATI
ON
The Supplier shall
provide all
Section VIII - General Conditions of Contract
documentation in
good, simple and
concise English using
well defined technical
terms and symbols.
The documentation
shall be using standard
or baseline system
documentation, as
much as possible.
The Supplier shall
provide the system
documentation for
software development
and/or configuration, if
any, for every phase of
software development
lifecycle and/or
configuration.
The documentation
consists of, at least, but
not limited to:
a. Project Management
Plan;
b. Requirement
Specifications, that
consists of hardware,
software, integration to
the existing system;
c. Detailed Design
Specifications,
including
configurations;
d. System Test Report
Plan;
e. System Test
Package/Cases;
f. System Test Report;
g. User Acceptance
Test Plan;
h. User Acceptance
Test Package / Test
Cases;
i. User Acceptance
Test Report;
j. User Manual / User
Guide;
k. Benchmark Test;
l. Installation Manual;
m. Operation (System
Administrator)
50
Section VIII - General Conditions of Contract
Manual;
n. Operation (User)
Manual;
o. System Handover
Plan;
p. System Support Plan
and Procedures;
q. Problem, Escalation
and Resolution
Management;
r. Project Status
Report;
s. Project Meeting
Minutes;
t. Change Management
Procedure;
u. Training Plan;
v. Training Materials
w. Project Closing
Report and Lessons
Learnt.
The Supplier shall
provide the
documentation in a
well defined soft copy
and hard copy. The
soft copy shall be
placed in online
storage in a structured
manner and accessible
to BIG team. The soft
copy and
hard copy shall be
consistent in the
version. The
documentation shall be
the proprietary of BIG.
The Supplier shall
define the naming and
numbering convention
used in the project.
The naming and
numbering convention
shall be approved by
BIG.
WARRANTY,
MAINTENANCE
& SUPPORT
The warranty or
51
Section VIII - General Conditions of Contract
maintenance period
onsite that covers the
services and spare
parts repair and
replacements, the
software system, and
to reinstall and
reconfigure, if any,
into the system.
The Supplier shall
provide principal or
certified-partner local
services for 3 (years)
onsite support for the
System.
The Supplier shall
provide the local
partner in Indonesia.
The minimum
warranty period of
goods/services is 36
(thirty-six) months for
goods starting from the
issuance date of the
Final acceptance
certificate (at the end
of Performance
Guarantee
Period/PGP).
The Supplier will
provide the appropriate
procedures for
helpdesk activities and
the Supplier will be
notified in writing,
during the warranty
period, of any defects
and the Purchaser will
provide all facilities to
the experts of Supplier
to carry out an
investigation regarding
this matter.
The Supplier
warranties all Goods
supplied in the Project
against all defects,
deficiencies caused by
52
Section VIII - General Conditions of Contract
the manufacturing
process, or defective
materials, and
promises to repair
and/or replace at no
cost to the Purchaser,
for all parts, spare
parts, or subassemblies that are
found to be damaged,
defect, or defective
during the warranty
period.
The Supplier shall visit
the location site where
the incident happened
on the same day,
maximum the next day
since the incident to do
the Investigation,
analysis, and
troubleshooting.
Investigation, analysis,
and troubleshooting
will be carried out by
the Supplier. After an
investigation is carried
out and there is a
recognized default, the
Supplier shall inform
regarding the damage
or such default to
the Purchaser, and the
Supplier will send
Return Manufacturer
Authorization (RMA)
no more than 15
(fifteen) calendar days
since the date of the
incident.
A defective module
shall be repaired
and/or replaced under
this warranty, that,
after repair, will be
returned to the
Purchaser, at the
Supplier's expense.
The Supplier shall
install and configure
53
Section VIII - General Conditions of Contract
the repaired and/or
replaced part to the
System.
This warranty does not
cover the abnormal
operation of the Goods
or the inappropriate
use of the Goods by
the Purchaser and
contrary to the
instructions contained
in the installation,
maintenance and
operational manuals
delivered with the
goods. The warranty
also does not cover
consumable items or
components that are
normally understood to
be consumable in the
industry or that are
mutually agreed upon
by the Purchaser and
the Supplier.
The warranty covers
repair, modification or
replacement of parts or
units that are found to
be defective. The
Supplier shall be
responsible for the
reinstallation, and
reconfiguration to the
System, within the
shortest possible time
and at the cost of the
Supplier, including the
cost of parts and labor.
The Supplier will
secure the availability
of spare parts after the
warranty period ends.
In the warranty period,
the Supplier shall, in
addition, comply with
the performance and/or
consumption
guarantees specified
54
Section VIII - General Conditions of Contract
under the Contract. If,
for reasons attributable
to the Supplier, these
guarantees is to make
such changes,
modifications, and/or
additions to the Goods
or any part thereof as
may be necessary in
order to attain the
contractual guarantees
specified in the
Contract at its own
cost and expense and
to carry out further
performance tests.
After the payment of
the contract value, the
Supplier grants the
Purchaser a nonexclusive license to
use the submitted
software ("Software")
in accordance with the
general conditions as
set out below and other
related licenses that are
subsequently
submitted to the
Purchaser with
Software if any, which
will apply based on the
general provisions as
follows.
General provisions for
all software:
1. Except as provided
for below in point 2,
the Purchaser reserves
the right to modify,
change assemblies or
assemblies or modify
the core software
compilation of systems
delivered within the
scope of this project,
or any part thereof and
copy the Software for
back-up purposes.
2. In the event that
55
Section VIII - General Conditions of Contract
payment fails to be
made for the License
price, then to terminate
the license, the
Supplier should notify
the Purchaser in
writing.
3. Specific provisions
for third party’s
software (this is
software for which the
Supplier acquires
licenses for the use by
the Purchaser)
3.1 For any third
party's software
submitted by the
Supplier within the
term of the contract, a
license to use the third
party's software may
be submitted to the
Purchaser for the
period (hereinafter
referred to as the
"License Period")
provided by the
applicable license
subsequently
transferred to the
Purchaser with the
related third party's
software.
3.2 In such a case,
License Period for
such third-party
software will be
calculated from the
date specified in the
applicable license and
otherwise, determined
from the date of
factory acceptance of
the software.
3.3 The license price
for the applicable
License Period is
included in the
Contract value.
3.4 Prior to the
expiration date of
License Period, the
56
Section VIII - General Conditions of Contract
Purchaser may request
an extension of the
License Period for any
Third Party’s
Software. The Supplier
will then attempt to
provide the Purchaser
with a proposed
extension with the
relevant financial
terms. Should the
Purchaser do not place
an order or request an
extension of License
Period, on the end date
of License Period, the
Purchaser will stop
using the software and
return the software and
all existing copies to
the Supplier.
All provided
software/firmware can
be commercial and/or
non-commercial.
Commercial
software/firmware
shall have a license for
unlimited time of use
and having support
(upgrade, patch, bug
fix) for at least three
years after official
report of work
handover (official
acceptance letter).
The utilization license
(if any) of all delivered
software shall be
included and without
time nor number of
user limit.
The licenses cost, if
any, shall be borne by
the Supplier until the
end of warranty period
time.
All hardware and
software (if any) must
have at least 3 (three)
57
Section VIII - General Conditions of Contract
years warranty after
official report of work
handover unless
otherwise stated. The
warranty covers parts,
labor, and software
annual technical
support and
subscription (if any).
The Supplier shall
provide additional
equipment & spare
parts in the warranty
period.
The Supplier shall
provide preventive
maintenance every 2
(two) months in the
maintenance/warranty
period. The Supplier
shall organize a site
visit dedicated to
technical support
during the warranty
period.
The Supplier must
commit availability
that all parts for the
System during the
maintenance period
including optional
extension period (also
known as the Life-span
of the System). The
Supplier shall also
commit to critical
spares parts are held
onsite. The Supplier
shall replace all faulty
parts at no cost to the
BIG until the end of
warranty period.
The Supplier shall
maintain all activities
log during
maintenance period.
The log shall include at
minimum as follows:
a. Date and time
58
Section VIII - General Conditions of Contract
b.
Problem/fault/defect/se
curity breach
c. Activities, including
corrective and followup action
d. PIC.
The availability of
spare part shall be
guaranteed after
minimum 3 (three)
years after the
notification of product
end-of-life.
In all cases full
documentation must be
submitted to BIG
regarding differences
in standards between
the delivered
software/libraries and
the most recent
standards, including
which characteristics
are not supported
and/or which have
been only partially
implemented.
The Supplier shall
work with other
Supplier of existing
system to integrate
with the existing
cluster, including the
data access and
transfer and resolve
any
integration/technical/o
perational issues
encountered during the
testing/operation of the
System.
The Supplier, together
with BIG team shall
meet on a regular basis
to discuss the
operational issues and
other problems that
may be encountered in
59
Section VIII - General Conditions of Contract
the provision of the
services. The relevant
technical managers or
officers involved in the
provision of the
services shall attend
the meetings. The
regular meeting shall
be conducted at least
once a month.
5. Existing System and Data Center Room
6. Environment and Social Management Framework (ESMF)
60
Section VIII - General Conditions of Contract
PART 3 – Contract
61
Section VIII – General Conditions of Contract
63
Section VIII - General Conditions of Contract
Table of Clauses
1. Definitions ........................................................................................................................ 65
2. Contract Documents ....................................................................................................... 68
3. Fraud and Corruption .................................................................................................... 68
4. Interpretation .................................................................................................................. 68
5. Language.......................................................................................................................... 69
6. Joint Venture, Consortium or Association ................................................................... 70
7. Eligibility.......................................................................................................................... 70
8. Notices .............................................................................................................................. 70
9. Governing Law ................................................................................................................ 70
10. Settlement of Disputes .................................................................................................... 71
11. Inspections and Audit by the Bank ............................................................................... 71
12. Scope of Supply ............................................................................................................... 72
13. Delivery and Documents................................................................................................. 72
14. Supplier’s Responsibilities ............................................................................................. 72
15. Contract Price ................................................................................................................. 73
16. Terms of Payment ........................................................................................................... 73
17. Taxes and Duties ............................................................................................................. 74
18. Performance Security ..................................................................................................... 74
19. Copyright ......................................................................................................................... 75
20. Confidential Information ............................................................................................... 75
Section VIII - General Conditions of Contract
64
21. Subcontracting ................................................................................................................ 76
22. Specifications and Standards ......................................................................................... 76
23. Packing and Documents ................................................................................................. 77
24. Insurance ......................................................................................................................... 77
25. Transportation and Incidental Services........................................................................ 78
26. Inspections and Tests ...................................................................................................... 78
27. Liquidated Damages ....................................................................................................... 79
28. Warranty ......................................................................................................................... 80
29. Patent Indemnity ............................................................................................................. 80
30. Limitation of Liability .................................................................................................... 82
31. Change in Laws and Regulations .................................................................................. 82
32. Force Majeure ................................................................................................................. 82
33. Change Orders and Contract Amendments ................................................................. 83
34. Extensions of Time .......................................................................................................... 84
35. Termination ..................................................................................................................... 85
36. Assignment....................................................................................................................... 86
37. Export Restriction ........................................................................................................... 87
Section VIII - General Conditions of Contract
65
Section VIII. General Conditions of Contract
1. Definitions
1.1
The following words and expressions shall have the meanings
hereby assigned to them:
Section VIII - General Conditions of Contract
66
(a) “Bank” means the World Bank and
refers to the International Bank for
Reconstruction and Development
(IBRD) or the International
Development Association (IDA).
(b) “Contract” means the Contract
Agreement entered into between the
Purchaser and the Supplier, together
with the Contract Documents referred to
therein, including all attachments,
appendices, and all documents
incorporated by reference therein.
(c) “Contract Documents” means the
documents listed in the Contract
Agreement, including any amendments
thereto.
(d) “Contract Price” means the price
payable to the Supplier as specified in
the Contract Agreement, subject to such
additions and adjustments thereto or
deductions therefrom, as may be made
pursuant to the Contract.
(e) “Day” means calendar day.
(f) “Completion” means the fulfillment of
the Related Services by the Supplier in
accordance with the terms and
conditions set forth in the Contract.
(g) “GCC” means the General Conditions
of Contract.
(h) “Goods” means all of the commodities,
raw material, machinery and equipment,
and/or other materials that the Supplier
Section VIII - General Conditions of Contract
67
is required to supply to the Purchaser
under the Contract.
(i) “Purchaser’s Country” is the country
specified in the Special Conditions of
Contract (SCC).
(j) “Purchaser” means the entity purchasing
the Goods and Related Services, as
specified in the SCC.
(k) “Related Services” means the services
incidental to the supply of the goods,
such as insurance, installation, training
and initial maintenance and other such
obligations of the Supplier under the
Contract.
(l) “SCC” means the Special Conditions of
Contract.
(m)
“Subcontractor” means any
person, private or government entity, or
a combination of the above, to whom
any part of the Goods to be supplied or
execution of any part of the Related
Services is subcontracted by the
Supplier.
(n) “Supplier” means the person, private or
government entity, or a combination of
the above, whose Bid to perform the
Contract has been accepted by the
Purchaser and is named as such in the
Contract Agreement.
(o) “The Project Site,” where applicable,
means the place named in the SCC.
Section VIII - General Conditions of Contract
68
2. Contract
Documents
2.1
Subject to the order of precedence set forth in the Contract
Agreement, all documents forming the Contract (and all parts
thereof) are intended to be correlative, complementary, and
mutually explanatory. The Contract Agreement shall be read as
a whole.
3. Fraud and
Corruption
3.1
The Bank requires compliance with the Bank’s Anti-Corruption
Guidelines and its prevailing sanctions policies and procedures as set
forth in the WBG’s Sanctions Framework, as set forth in Appendix 1
to the GCC.
3.2
The Purchaser requires the Supplier to disclose any commissions or
fees that may have been paid or are to be paid to agents or any other
party with respect to the Bidding process or execution of the Contract.
The information disclosed must include at least the name and address
of the agent or other party, the amount and currency, and the purpose
of the commission, gratuity or fee.
4.1
If the context so requires it, singular means plural and vice versa.
4.2
Incoterms
4. Interpretation
(a) Unless inconsistent with any provision of the Contract,
the meaning of any trade term and the rights and
obligations of parties thereunder shall be as prescribed
by Incoterms specified in the SCC.
(b) The terms EXW, CIP, FCA, CFR and other similar
terms, when used, shall be governed by the rules
prescribed in the current edition of Incoterms specified
in the SCC and published by the International Chamber
of Commerce in Paris, France.
4.3
Entire Agreement
The Contract constitutes the entire agreement between the
Purchaser and the Supplier and supersedes all communications,
negotiations and agreements (whether written or oral) of the
parties with respect thereto made prior to the date of Contract.
4.4
Amendment
No amendment or other variation of the Contract shall be valid
unless it is in writing, is dated, expressly refers to the Contract,
and is signed by a duly authorized representative of each party
thereto.
Section VIII - General Conditions of Contract
4.5
69
Nonwaiver
(a) Subject to GCC Sub-Clause 4.5(b) below, no
relaxation, forbearance, delay, or indulgence by either
party in enforcing any of the terms and conditions of
the Contract or the granting of time by either party to
the other shall prejudice, affect, or restrict the rights of
that party under the Contract, neither shall any waiver
by either party of any breach of Contract operate as
waiver of any subsequent or continuing breach of
Contract.
(b) Any waiver of a party’s rights, powers, or remedies
under the Contract must be in writing, dated, and signed
by an authorized representative of the party granting
such waiver, and must specify the right and the extent
to which it is being waived.
4.6
Severability
If any provision or condition of the Contract is prohibited or
rendered invalid or unenforceable, such prohibition, invalidity
or unenforceability shall not affect the validity or enforceability
of any other provisions and conditions of the Contract.
5. Language
5.1
The Contract as well as all correspondence and documents
relating to the Contract exchanged by the Supplier and the
Purchaser, shall be written in the language specified in the SCC.
Supporting documents and printed literature that are part of the
Contract may be in another language provided they are
accompanied by an accurate translation of the relevant passages
in the language specified, in which case, for purposes of
interpretation of the Contract, this translation shall govern.
5.2
The Supplier shall bear all costs of translation to the governing
language and all risks of the accuracy of such translation, for
documents provided by the Supplier.
Section VIII - General Conditions of Contract
70
6. Joint Venture,
Consortium or
Association
6.1
If the Supplier is a joint venture, consortium, or association, all of
the parties shall be jointly and severally liable to the Purchaser for
the fulfillment of the provisions of the Contract and shall designate
one party to act as a leader with authority to bind the joint venture,
consortium, or association. The composition or the constitution of
the joint venture, consortium, or association shall not be altered
without the prior consent of the Purchaser.
7. Eligibility
7.1
The Supplier and its Subcontractors shall have the nationality of
an eligible country. A Supplier or Subcontractor shall be deemed
to have the nationality of a country if it is a citizen or constituted,
incorporated, or registered, and operates in conformity with the
provisions of the laws of that country.
7.2
All Goods and Related Services to be supplied under the Contract
and financed by the Bank shall have their origin in Eligible
Countries. For the purpose of this Clause, origin means the
country where the goods have been grown, mined, cultivated,
produced, manufactured, or processed; or through manufacture,
processing, or assembly, another commercially recognized
article results that differs substantially in its basic characteristics
from its components.
8.1
Any notice given by one party to the other pursuant to the
Contract shall be in writing to the address specified in the SCC.
The term “in writing” means communicated in written form with
proof of receipt.
8.2
A notice shall be effective when delivered or on the notice’s
effective date, whichever is later.
9.1
The Contract shall be governed by and interpreted in accordance
with the laws of the Purchaser’s Country, unless otherwise
specified in the SCC.
9.2
Throughout the execution of the Contract, the Supplier shall comply
with the import of goods and services prohibitions in the Purchaser’s
Country when:
8. Notices
9. Governing Law
(a) as a matter of law or official regulations, the Borrower’s
country prohibits commercial relations with that country;
or
(b) by an act of compliance with a decision of the United
Nations Security Council taken under Chapter VII of the
Charter of the United Nations, the Borrower’s Country
prohibits any import of goods from that country or any
payments to any country, person, or entity in that country.
Section VIII - General Conditions of Contract
10. Settlement of
Disputes
71
10.1 The Purchaser and the Supplier shall make every effort to
resolve amicably by direct informal negotiation any
disagreement or dispute arising between them under or in
connection with the Contract.
10.2 If, after twenty-eight (28) days, the parties have failed to resolve
their dispute or difference by such mutual consultation, then
either the Purchaser or the Supplier may give notice to the other
party of its intention to commence arbitration, as hereinafter
provided, as to the matter in dispute, and no arbitration in respect
of this matter may be commenced unless such notice is given.
Any dispute or difference in respect of which a notice of
intention to commence arbitration has been given in accordance
with this Clause shall be finally settled by arbitration.
Arbitration may be commenced prior to or after delivery of the
Goods under the Contract. Arbitration proceedings shall be
conducted in accordance with the rules of procedure specified
in the SCC.
10.3 Notwithstanding any reference to arbitration herein,
11. Inspections and
Audit by the
Bank
(a)
the parties shall continue to perform their respective
obligations under the Contract unless they otherwise agree;
and
(b)
the Purchaser shall pay the Supplier any monies due the
Supplier.
11.1 The Supplier shall keep, and shall make all reasonable efforts to
cause its Subcontractors and subconsultants to keep, accurate and
systematic accounts and records in respect of the Goods in such
form and details as will clearly identify relevant time changes and
costs.
11.2 Pursuant to paragraph 2.2 e. of Appendix 1 to the General
Conditions the Supplier shall permit and shall cause its agents
(where declared or not), subcontractors, subconsultants, service
providers, suppliers, and personnel, to permit, the Bank and/or
persons appointed by the Bank to inspect the site and/or the
accounts, records and other documents relating to the procurement
process, selection and/or contract execution, and to have such
accounts, records and other documents audited by auditors
appointed by the Bank. The Supplier’s and its Subcontractors’ and
subconsultants’ attention is drawn to Sub-Clause 3.1 (Fraud and
Corruption) which provides, inter alia, that acts intended to
materially impede the exercise of the Bank’s inspection and audit
rights constitute a prohibited practice subject to contract
Section VIII - General Conditions of Contract
72
termination (as well as to a determination of ineligibility pursuant
to the Bank’s prevailing sanctions procedures).
12. Scope of Supply
12.1 The Goods and Related Services to be supplied shall be as
specified in the Schedule of Requirements.
13. Delivery and
Documents
13.1 Subject to GCC Sub-Clause 33.1, the Delivery of the Goods and
Completion of the Related Services shall be in accordance with the
Delivery and Completion Schedule specified in the Schedule of
Requirements. The details of shipping and other documents to be
furnished by the Supplier are specified in the SCC.
14. Supplier’s
Responsibilities
14.1 The Supplier shall supply all the Goods and Related Services
included in the Scope of Supply in accordance with GCC Clause
12, and the Delivery and Completion Schedule, as per GCC
Clause 13.
14.2 The Supplier, including its Subcontractors, shall not employ or
engage forced labor or persons subject to trafficking, as described
in GCC Sub-Clauses 14.3 and 14.4.
14.3 Forced labor consists of any work or service, not voluntarily
performed, that is exacted from an individual under threat of force
or penalty, and includes any kind of involuntary or compulsory
labor, such as indentured labor, bonded labor or similar laborcontracting arrangements.
14.4 Trafficking in persons is defined as the recruitment, transportation,
transfer, harbouring or receipt of persons by means of the threat or
use of force or other forms of coercion, abduction, fraud, deception,
abuse of power, or of a position of vulnerability, or of the giving or
receiving of payments or benefits to achieve the consent of a person
having control over another person, for the purposes of
exploitation.
14.5 The Supplier, including its Subcontractors, shall not employ or
engage a child under the age of 14 unless the national law specifies
a higher age (the minimum age).
14.6 The Supplier, including its Subcontractors, shall not employ or
engage a child between the minimum age and the age of 18 in a
manner that is likely to be hazardous, or to interfere with, the
child’s education, or to be harmful to the child’s health or physical,
mental, spiritual, moral, or social development.
14.7 Work considered hazardous for children is work that, by its nature
or the circumstances in which it is carried out, is likely to jeopardize
the health, safety, or morals of children. Such work activities
prohibited for children include work:
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73
(a) with exposure to physical, psychological or sexual abuse;
(b) underground, underwater, working at heights or in
confined spaces;
(c) with dangerous machinery, equipment or tools, or
involving handling or transport of heavy loads;
(d) in unhealthy environments exposing children to hazardous
substances, agents, or processes, or to temperatures, noise
or vibration damaging to health; or
(e) under difficult conditions such as work for long hours,
during the night or in confinement on the premises of the
employer.
14.8 The Supplier shall comply, and shall require its Subcontractors if
any to comply, with all applicable health and safety regulations,
laws, guidelines, and any other requirement stated in the Technical
Specifications.
14.9 Pursuant to the SCC, the Supplier, including its Subcontractors/
suppliers/ manufacturers shall take all technical and organizational
measures necessary to protect the information technology systems
and data used in connection with the Contract. Without limiting the
foregoing, the Supplier, including its Subcontractors/ suppliers/
manufacturers, shall use all reasonable efforts to establish,
maintain, implement and comply with, reasonable information
technology, information security, cyber security and data
protection controls, policies and procedures, including oversight,
access controls, encryption, technological and physical safeguards
and business continuity/disaster recovery and security plans that
are designed to protect against and prevent breach, destruction,
loss, unauthorized distribution, use, access, disablement,
misappropriation or modification, or other compromise or misuse
of or relating to any information technology system or data used in
connection with the Contract.
14.10 The Supplier shall comply with additional obligations as specified
in the SCC.
15. Contract Price
15.1 Prices charged by the Supplier for the Goods supplied and the
Related Services performed under the Contract shall not vary
from the prices quoted by the Supplier in its Bid, with the
exception of any price adjustments authorized in the SCC.
16. Terms of
Payment
16.1 The Contract Price, including any Advance Payments, if
applicable, shall be paid as specified in the SCC.
16.2 The Supplier’s request for payment shall be made to the
Purchaser in writing, accompanied by invoices describing, as
Section VIII - General Conditions of Contract
74
appropriate, the Goods delivered and Related Services
performed, and by the documents submitted pursuant to GCC
Clause 13 and upon fulfillment of all other obligations stipulated
in the Contract.
16.3 Payments shall be made promptly by the Purchaser, but in no
case later than sixty (60) days after submission of an invoice or
request for payment by the Supplier, and after the Purchaser has
accepted it.
16.4 The currencies in which payments shall be made to the Supplier
under this Contract shall be those in which the Bid price is
expressed.
16.5 In the event that the Purchaser fails to pay the Supplier any
payment by its due date or within the period set forth in the
SCC, the Purchaser shall pay to the Supplier interest on the
amount of such delayed payment at the rate shown in the SCC,
for the period of delay until payment has been made in full,
whether before or after judgment or arbitrage award.
17. Taxes and
Duties
17.1 For goods manufactured outside the Purchaser’s Country, the
Supplier shall be entirely responsible for all taxes, stamp duties,
license fees, and other such levies imposed outside the
Purchaser’s Country.
17.2 For goods Manufactured within the Purchaser’s Country, the
Supplier shall be entirely responsible for all taxes, duties, license
fees, etc., incurred until delivery of the contracted Goods to the
Purchaser.
17.3 If any tax exemptions, reductions, allowances or privileges may be
available to the Supplier in the Purchaser’s Country, the Purchaser
shall use its best efforts to enable the Supplier to benefit from any
such tax savings to the maximum allowable extent.
18. Performance
Security
18.1 If required as specified in the SCC, the Supplier shall, within
twenty-eight (28) days of the notification of contract award,
provide a performance security for the performance of the
Contract in the amount specified in the SCC.
18.2 The proceeds of the Performance Security shall be payable to
the Purchaser as compensation for any loss resulting from the
Supplier’s failure to complete its obligations under the Contract.
18.3 As specified in the SCC, the Performance Security, if required,
shall be denominated in the currency (ies) of the Contract, or in
a freely convertible currency acceptable to the Purchaser; and
shall be in one of the format stipulated by the Purchaser in the
SCC, or in another format acceptable to the Purchaser.
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75
18.4 The Performance Security shall be discharged by the Purchaser
and returned to the Supplier not later than twenty-eight (28) days
following the date of Completion of the Supplier’s performance
obligations under the Contract, including any warranty
obligations, unless specified otherwise in the SCC.
19. Copyright
19.1 The copyright in all drawings, documents, and other materials
containing data and information furnished to the Purchaser by
the Supplier herein shall remain vested in the Supplier, or, if
they are furnished to the Purchaser directly or through the
Supplier by any third party, including suppliers of materials, the
copyright in such materials shall remain vested in such third
party.
20. Confidential
Information
20.1 The Purchaser and the Supplier shall keep confidential and shall
not, without the written consent of the other party hereto,
divulge to any third party any documents, data, or other
information furnished directly or indirectly by the other party
hereto in connection with the Contract, whether such
information has been furnished prior to, during or following
completion or termination of the Contract. Notwithstanding the
above, the Supplier may furnish to its Subcontractor such
documents, data, and other information it receives from the
Purchaser to the extent required for the Subcontractor to perform
its work under the Contract, in which event the Supplier shall
obtain from such Subcontractor an undertaking of
confidentiality similar to that imposed on the Supplier under
GCC Clause 20.
20.2 The Purchaser shall not use such documents, data, and other
information received from the Supplier for any purposes
unrelated to the contract. Similarly, the Supplier shall not use
such documents, data, and other information received from the
Purchaser for any purpose other than the performance of the
Contract.
20.3 The obligation of a party under GCC Sub-Clauses 20.1 and 20.2
above, however, shall not apply to information that:
Section VIII - General Conditions of Contract
76
(a)
the Purchaser or Supplier need to share with the Bank or
other institutions participating in the financing of the
Contract;
(b)
now or hereafter enters the public domain through no
fault of that party;
(c)
can be proven to have been possessed by that party at the
time of disclosure and which was not previously
obtained, directly or indirectly, from the other party; or
(d)
otherwise lawfully becomes available to that party from a
third party that has no obligation of confidentiality.
20.4 The above provisions of GCC Clause 20 shall not in any way
modify any undertaking of confidentiality given by either of the
parties hereto prior to the date of the Contract in respect of the
Supply or any part thereof.
20.5 The provisions of GCC Clause 20 shall survive completion or
termination, for whatever reason, of the Contract.
21. Subcontracting
21.1 The Supplier shall notify the Purchaser in writing of all
subcontracts awarded under the Contract if not already specified
in the Bid. Notification by the Supplier, for addition of any
Subcontractor not named in the Contract, shall also include the
Subcontractor’s declaration in accordance with Appendix 2 to the
GCC- Sexual exploitation and Abuse (SEA) and/or Sexual
Harassment (SH) Performance Declaration. Such notification, in
the original Bid or later shall not relieve the Supplier from any
of its obligations, duties, responsibilities, or liability under the
Contract.
21.2 Subcontracts shall comply with the provisions of GCC Clauses
3 and 7.
22. Specifications
and Standards
22.1 Technical Specifications and Drawings
Section VIII - General Conditions of Contract
23. Packing and
Documents
77
(a)
The Goods and Related Services supplied under this Contract
shall conform to the technical specifications and standards
mentioned in Section VI, Schedule of Requirements and,
when no applicable standard is mentioned, the standard shall
be equivalent or superior to the official standards whose
application is appropriate to the Goods’ country of origin.
(b)
The Supplier shall be entitled to disclaim responsibility for
any design, data, drawing, specification or other document, or
any modification thereof provided or designed by or on behalf
of the Purchaser, by giving a notice of such disclaimer to the
Purchaser.
(c)
Wherever references are made in the Contract to codes and
standards in accordance with which it shall be executed, the
edition or the revised version of such codes and standards
shall be those specified in the Schedule of Requirements.
During Contract execution, any changes in any such codes
and standards shall be applied only after approval by the
Purchaser and shall be treated in accordance with GCC
Clause 33.
23.1 The Supplier shall provide such packing of the Goods as is
required to prevent their damage or deterioration during transit
to their final destination, as indicated in the Contract. During
transit, the packing shall be sufficient to withstand, without
limitation, rough handling and exposure to extreme
temperatures, salt and precipitation, and open storage. Packing
case size and weights shall take into consideration, where
appropriate, the remoteness of the goods’ final destination and
the absence of heavy handling facilities at all points in transit.
23.2 The packing, marking, and documentation within and outside
the packages shall comply strictly with such special
requirements as shall be expressly provided for in the Contract,
including additional requirements, if any, specified in the SCC,
and in any other instructions ordered by the Purchaser.
24. Insurance
24.1 Unless otherwise specified in the SCC, the Goods supplied
under the Contract shall be fully insured—in a freely convertible
currency from an eligible country—against loss or damage
incidental to manufacture or acquisition, transportation, storage,
and delivery, in accordance with the applicable Incoterms or in
the manner specified in the SCC.
Section VIII - General Conditions of Contract
25. Transportation
and Incidental
Services
78
25.1 Unless otherwise specified in the SCC, responsibility for
arranging transportation of the Goods shall be in accordance
with the specified Incoterms.
25.2 The Supplier may be required to provide any or all of the following
services, including additional services, if any, specified in SCC:
(a)
performance or supervision of on-site assembly and/or start-up of
the supplied Goods;
(b)
furnishing of tools required for assembly and/or maintenance of
the supplied Goods;
(c)
furnishing of a detailed operations and maintenance manual for
each appropriate unit of the supplied Goods;
(d)
performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties,
provided that this service shall not relieve the Supplier of any
warranty obligations under this Contract; and
(e)
training of the Purchaser’s personnel, at the Supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance,
and/or repair of the supplied Goods.
25.3 Prices charged by the Supplier for incidental services, if not
included in the Contract Price for the Goods, shall be agreed upon
in advance by the parties and shall not exceed the prevailing rates
charged to other parties by the Supplier for similar services
26. Inspections and
Tests
26.1 The Supplier shall at its own expense and at no cost to the
Purchaser carry out all such tests and/or inspections of the
Goods and Related Services as are specified in the SCC.
26.2 The inspections and tests may be conducted on the premises of
the Supplier or its Subcontractor, at point of delivery, and/or at
the Goods’ final destination, or in another place in the
Purchaser’s Country as specified in the SCC. Subject to GCC
Sub-Clause 26.3, if conducted on the premises of the Supplier
or its Subcontractor, all reasonable facilities and assistance,
including access to drawings and production data, shall be
furnished to the inspectors at no charge to the Purchaser.
26.3 The Purchaser or its designated representative shall be entitled
to attend the tests and/or inspections referred to in GCC SubClause 26.2, provided that the Purchaser bear all of its own costs
and expenses incurred in connection with such attendance
including, but not limited to, all traveling and board and lodging
expenses.
Section VIII - General Conditions of Contract
79
26.4 Whenever the Supplier is ready to carry out any such test and
inspection, it shall give a reasonable advance notice, including
the place and time, to the Purchaser. The Supplier shall obtain
from any relevant third party or manufacturer any necessary
permission or consent to enable the Purchaser or its designated
representative to attend the test and/or inspection.
26.5 The Purchaser may require the Supplier to carry out any test
and/or inspection not required by the Contract but deemed
necessary to verify that the characteristics and performance of
the Goods comply with the technical specifications codes and
standards under the Contract, provided that the Supplier’s
reasonable costs and expenses incurred in the carrying out of
such test and/or inspection shall be added to the Contract Price.
Further, if such test and/or inspection impedes the progress of
manufacturing and/or the Supplier’s performance of its other
obligations under the Contract, due allowance will be made in
respect of the Delivery Dates and Completion Dates and the
other obligations so affected.
26.6 The Supplier shall provide the Purchaser with a report of the
results of any such test and/or inspection.
26.7 The Purchaser may reject any Goods or any part thereof that fail
to pass any test and/or inspection or do not conform to the
specifications. The Supplier shall either rectify or replace such
rejected Goods or parts thereof or make alterations necessary to
meet the specifications at no cost to the Purchaser, and shall
repeat the test and/or inspection, at no cost to the Purchaser,
upon giving a notice pursuant to GCC Sub-Clause 26.4.
26.8 The Supplier agrees that neither the execution of a test and/or
inspection of the Goods or any part thereof, nor the attendance
by the Purchaser or its representative, nor the issue of any report
pursuant to GCC Sub-Clause 26.6, shall release the Supplier
from any warranties or other obligations under the Contract.
27. Liquidated
Damages
27.1 Except as provided under GCC Clause 32, if the Supplier fails
to deliver any or all of the Goods by the Date(s) of delivery or
perform the Related Services within the period specified in the
Contract, the Purchaser may without prejudice to all its other
remedies under the Contract, deduct from the Contract Price, as
liquidated damages, a sum equivalent to the percentage
specified in the SCC of the delivered price of the delayed
Goods or unperformed Services for each week or part thereof of
delay until actual delivery or performance, up to a maximum
deduction of the percentage specified in those SCC. Once the
Section VIII - General Conditions of Contract
80
maximum is reached, the Purchaser may terminate the Contract
pursuant to GCC Clause 35.
28. Warranty
28.1 The Supplier warrants that all the Goods are new, unused, and
of the most recent or current models, and that they incorporate
all recent improvements in design and materials, unless
provided otherwise in the Contract.
28.2 Subject to GCC Sub-Clause 22.1(b), the Supplier further
warrants that the Goods shall be free from defects arising from
any act or omission of the Supplier or arising from design,
materials, and workmanship, under normal use in the conditions
prevailing in the country of final destination.
28.3 Unless otherwise specified in the SCC, the warranty shall
remain valid for twelve (12) months after the Goods, or any
portion thereof as the case may be, have been delivered to and
accepted at the final destination indicated in the SCC, or for
eighteen (18) months after the date of shipment from the port or
place of loading in the country of origin, whichever period
concludes earlier.
28.4 The Purchaser shall give notice to the Supplier stating the nature
of any such defects together with all available evidence thereof,
promptly following the discovery thereof. The Purchaser shall
afford all reasonable opportunity for the Supplier to inspect such
defects.
28.5 Upon receipt of such notice, the Supplier shall, within the period
specified in the SCC, expeditiously repair or replace the
defective Goods or parts thereof, at no cost to the Purchaser.
28.6 If having been notified, the Supplier fails to remedy the defect
within the period specified in the SCC, the Purchaser may
proceed to take within a reasonable period such remedial action
as may be necessary, at the Supplier’s risk and expense and
without prejudice to any other rights which the Purchaser may
have against the Supplier under the Contract.
29. Patent
Indemnity
29.1 The Supplier shall, subject to the Purchaser’s compliance with
GCC Sub-Clause 29.2, indemnify and hold harmless the
Purchaser and its employees and officers from and against any
and all suits, actions or administrative proceedings, claims,
demands, losses, damages, costs, and expenses of any nature,
including attorney’s fees and expenses, which the Purchaser
may suffer as a result of any infringement or alleged
infringement of any patent, utility model, registered design,
trademark, copyright, or other intellectual property right
Section VIII - General Conditions of Contract
81
registered or otherwise existing at the date of the Contract by
reason of:
(a)
the installation of the Goods by the Supplier or the use of the
Goods in the country where the Site is located; and
(b)
the sale in any country of the products produced by the
Goods.
Such indemnity shall not cover any use of the Goods or any
part thereof other than for the purpose indicated by or to be
reasonably inferred from the Contract, neither any
infringement resulting from the use of the Goods or any part
thereof, or any products produced thereby in association or
combination with any other equipment, plant, or materials not
supplied by the Supplier, pursuant to the Contract.
29.2 If any proceedings are brought or any claim is made against the
Purchaser arising out of the matters referred to in GCC SubClause 29.1, the Purchaser shall promptly give the Supplier a
notice thereof, and the Supplier may at its own expense and in
the Purchaser’s name conduct such proceedings or claim and
any negotiations for the settlement of any such proceedings or
claim.
29.3 If the Supplier fails to notify the Purchaser within twenty-eight
(28) days after receipt of such notice that it intends to conduct
any such proceedings or claim, then the Purchaser shall be free
to conduct the same on its own behalf.
29.4 The Purchaser shall, at the Supplier’s request, afford all
available assistance to the Supplier in conducting such
proceedings or claim, and shall be reimbursed by the Supplier
for all reasonable expenses incurred in so doing.
29.5 The Purchaser shall indemnify and hold harmless the Supplier
and its employees, officers, and Subcontractors from and against
any and all suits, actions or administrative proceedings, claims,
demands, losses, damages, costs, and expenses of any nature,
including attorney’s fees and expenses, which the Supplier may
suffer as a result of any infringement or alleged infringement of
any patent, utility model, registered design, trademark,
copyright, or other intellectual property right registered or
otherwise existing at the date of the Contract arising out of or in
connection with any design, data, drawing, specification, or
other documents or materials provided or designed by or on
behalf of the Purchaser.
Section VIII - General Conditions of Contract
30. Limitation of
Liability
82
30.1 Except in cases of criminal negligence or willful misconduct,
(a)
the Supplier shall not be liable to the Purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential
loss or damage, loss of use, loss of production, or loss of profits
or interest costs, provided that this exclusion shall not apply to
any obligation of the Supplier to pay liquidated damages to the
Purchaser and
(b)
the aggregate liability of the Supplier to the Purchaser, whether
under the Contract, in tort or otherwise, shall not exceed the
total Contract Price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment, or to
any obligation of the supplier to indemnify the Purchaser with
respect to patent infringement
31. Change in Laws 31.1 Unless otherwise specified in the Contract, if after the date of 28
days prior to date of Bid submission, any law, regulation,
and Regulations
ordinance, order or bylaw having the force of law is enacted,
promulgated, abrogated, or changed in the place of the
Purchaser’s Country where the Site is located (which shall be
deemed to include any change in interpretation or application by
the competent authorities) that subsequently affects the Delivery
Date and/or the Contract Price, then such Delivery Date and/or
Contract Price shall be correspondingly increased or decreased,
to the extent that the Supplier has thereby been affected in the
performance of any of its obligations under the Contract.
Notwithstanding the foregoing, such additional or reduced cost
shall not be separately paid or credited if the same has already
been accounted for in the price adjustment provisions where
applicable, in accordance with GCC Clause 15.
32. Force Majeure
32.1 The Supplier shall not be liable for forfeiture of its Performance
Security, liquidated damages, or termination for default if and
to the extent that it’s delay in performance or other failure to
perform its obligations under the Contract is the result of an
event of Force Majeure.
32.2 For purposes of this Clause, “Force Majeure” means an event or
situation beyond the control of the Supplier that is not
foreseeable, is unavoidable, and its origin is not due to
negligence or lack of care on the part of the Supplier. Such
events may include, but not be limited to, acts of the Purchaser
in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions, and freight embargoes.
Section VIII - General Conditions of Contract
83
32.3 If a Force Majeure situation arises, the Supplier shall promptly
notify the Purchaser in writing of such condition and the cause
thereof. Unless otherwise directed by the Purchaser in writing,
the Supplier shall continue to perform its obligations under the
Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by
the Force Majeure event.
33. Change Orders
and Contract
Amendments
33.1 The Purchaser may at any time order the Supplier through notice
in accordance GCC Clause 8, to make changes within the general
scope of the Contract in any one or more of the following:
(a)
drawings, designs, or specifications, where Goods to be
furnished under the Contract are to be specifically
manufactured for the Purchaser;
(b)
the method of shipment or packing;
(c)
the place of delivery; and
(d)
the Related Services to be provided by the Supplier.
33.2 If any such change causes an increase or decrease in the cost of,
or the time required for, the Supplier’s performance of any
provisions under the Contract, an equitable adjustment shall be
made in the Contract Price or in the Delivery/Completion
Schedule, or both, and the Contract shall accordingly be
amended. Any claims by the Supplier for adjustment under this
Clause must be asserted within twenty-eight (28) days from the
date of the Supplier’s receipt of the Purchaser’s change order.
33.3 Prices to be charged by the Supplier for any Related Services that
might be needed but which were not included in the Contract
shall be agreed upon in advance by the parties and shall not
exceed the prevailing rates charged to other parties by the
Supplier for similar services.
33.4 Value Engineering: The Supplier may prepare, at its own cost, a
value engineering proposal at any time during the performance of
the contract. The value engineering proposal shall, at a minimum,
include the following;
(a)
the proposed change(s), and a description of the difference
to the existing contract requirements;
(b)
a full cost/benefit analysis of the proposed change(s)
including a description and estimate of costs (including life
cycle costs) the Purchaser may incur in implementing the
value engineering proposal; and
Section VIII - General Conditions of Contract
(c)
84
a description of any effect(s) of the change on
performance/functionality.
The Purchaser may accept the value engineering proposal if the
proposal demonstrates benefits that:
(a)
accelerates the delivery period; or
(b)
reduces the Contract Price or the life cycle costs to the
Purchaser; or
(c)
improves the quality, efficiency or sustainability of the
Goods; or
(d)
yields any other benefits to the Purchaser,
without compromising the necessary functions of the Facilities.
If the value engineering proposal is approved by the Purchaser and
results in:
(a)
a reduction of the Contract Price; the amount to be paid to
the Supplier shall be the percentage specified in the PCC
of the reduction in the Contract Price; or
(b)
an increase in the Contract Price; but results in a reduction
in life cycle costs due to any benefit described in (a) to (d)
above, the amount to be paid to the Supplier shall be the
full increase in the Contract Price.
33.5 Subject to the above, no variation in or modification of the terms
of the Contract shall be made except by written amendment
signed by the parties.
34. Extensions of
Time
34.1 If at any time during performance of the Contract, the Supplier
or its subcontractors should encounter conditions impeding
timely delivery of the Goods or completion of Related Services
pursuant to GCC Clause 13, the Supplier shall promptly notify
the Purchaser in writing of the delay, its likely duration, and its
cause. As soon as practicable after receipt of the Supplier’s
notice, the Purchaser shall evaluate the situation and may at its
discretion extend the Supplier’s time for performance, in which
case the extension shall be ratified by the parties by amendment
of the Contract.
34.2 Except in case of Force Majeure, as provided under GCC Clause
32, a delay by the Supplier in the performance of its Delivery
and Completion obligations shall render the Supplier liable to
the imposition of liquidated damages pursuant to GCC Clause
26, unless an extension of time is agreed upon, pursuant to GCC
Sub-Clause 34.1.
Section VIII - General Conditions of Contract
35. Termination
85
35.1 Termination for Default
(a)
The Purchaser, without prejudice to any other
remedy for breach of Contract, by written notice of
default sent to the Supplier, may terminate the
Contract in whole or in part:
(i)
if the Supplier fails to deliver any or all of the
Goods within the period specified in the Contract,
or within any extension thereof granted by the
Purchaser pursuant to GCC Clause 34;
(ii) if the Supplier fails to perform any other obligation
under the Contract; or
(iii) if the Supplier, in the judgment of the Purchaser has
engaged in Fraud and Corruption, as defined in
paragraph 2.2 a of the Appendix 1 to the GCC, in
competing for or in executing the Contract.
(b)
In the event the Purchaser terminates the Contract in
whole or in part, pursuant to GCC Clause 35.1(a),
the Purchaser may procure, upon such terms and in
such manner as it deems appropriate, Goods or
Related Services similar to those undelivered or not
performed, and the Supplier shall be liable to the
Purchaser for any additional costs for such similar
Goods or Related Services. However, the Supplier
shall continue performance of the Contract to the
extent not terminated.
35.2 Termination for Insolvency.
Section VIII - General Conditions of Contract
86
(a) The Purchaser may at any time terminate the
Contract by giving notice to the Supplier if the
Supplier becomes bankrupt or otherwise insolvent.
In such event, termination will be without
compensation to the Supplier, provided that such
termination will not prejudice or affect any right of
action or remedy that has accrued or will accrue
thereafter to the Purchaser
35.3 Termination for Convenience.
36. Assignment
(a)
The Purchaser, by notice sent to the Supplier,
may terminate the Contract, in whole or in part,
at any time for its convenience. The notice of
termination shall specify that termination is for
the Purchaser’s convenience, the extent to which
performance of the Supplier under the Contract is
terminated, and the date upon which such
termination becomes effective.
(b)
The Goods that are complete and ready for
shipment within twenty-eight (28) days after the
Supplier’s receipt of notice of termination shall
be accepted by the Purchaser at the Contract
terms and prices. For the remaining Goods, the
Purchaser may elect:
(i)
to have any portion completed and delivered at the
Contract terms and prices; and/or
(ii)
to cancel the remainder and pay to the Supplier an
agreed amount for partially completed Goods and
Related Services and for materials and parts
previously procured by the Supplier.
36.1 Neither the Purchaser nor the Supplier shall assign, in whole or
in part, their obligations under this Contract, except with prior
written consent of the other party.
Section VIII - General Conditions of Contract
37. Export
Restriction
37.1
87
Notwithstanding any obligation under the Contract to complete all
export formalities, any export restrictions attributable to the
Purchaser, to the country of the Purchaser, or to the use of the
products/goods, systems or services to be supplied, which arise from
trade regulations from a country supplying those products/goods,
systems or services, and which substantially impede the Supplier from
meeting its obligations under the Contract, shall release the Supplier
from the obligation to provide deliveries or services, always provided,
however, that the Supplier can demonstrate to the satisfaction of the
Purchaser and of the Bank that it has completed all formalities in a
timely manner, including applying for permits, authorizations and
licenses necessary for the export of the products/goods, systems or
services under the terms of the Contract. Termination of the Contract
on this basis shall be for the Purchaser’s convenience pursuant to SubClause 35.3.
Section VIII – General Conditions of Contract
88
APPENDIX 1
(Text in this Appendix shall not be modified)
Fraud and Corruption
1. Purpose
1.1 The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement
under Bank Investment Project Financing operations.
2. Requirements
2.1 The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders
(applicants/proposers), consultants, contractors and suppliers; any sub-contractors, subconsultants, service providers or suppliers; any agents (whether declared or not); and any of
their personnel, observe the highest standard of ethics during the procurement process,
selection and contract execution of Bank-financed contracts, and refrain from Fraud and
Corruption.
2.2 To this end, the Bank:
a. Defines, for the purposes of this provision, the terms set forth below as follows:
i. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of
anything of value to influence improperly the actions of another party;
ii. “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to
avoid an obligation;
iii. “collusive practice” is an arrangement between two or more parties designed to achieve an
improper purpose, including to influence improperly the actions of another party;
iv. “coercive practice” is impairing or harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to influence improperly the actions of a party;
v. “obstructive practice” is:
(a) deliberately destroying, falsifying, altering, or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede
a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive
practice; and/or threatening, harassing, or intimidating any party to prevent it from
disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation; or
(b) acts intended to materially impede the exercise of the Bank’s inspection and audit rights
provided for under paragraph 2.2 e. below.
b. Rejects a proposal for award if the Bank determines that the firm or individual recommended for
award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers,
suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices in competing for the contract in question;
Section VIII – General Conditions of Contract (GCC)
89
c. In addition to the legal remedies set out in the relevant Legal Agreement, may take other
appropriate actions, including declaring misprocurement, if the Bank determines at any time that
representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged
in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process,
selection and/or execution of the contract in question, without the Borrower having taken timely
and appropriate action satisfactory to the Bank to address such practices when they occur,
including by failing to inform the Bank in a timely manner at the time they knew of the practices;
d. Pursuant to the Bank’s Anti-Corruption Guidelines, and in accordance with the Bank’s prevailing
sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a
stated period of time, including by publicly declaring such firm or individual ineligible (i) to be
awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;1
(ii) to be a nominated2 sub-contractor, consultant, manufacturer or supplier, or service provider
of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the
proceeds of any loan made by the Bank or otherwise to participate further in the preparation or
implementation of any Bank-financed project;
e. Requires that a clause be included in bidding/request for proposals documents and in contracts
financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and
suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents,
personnel, permit the Bank to inspect3 all accounts, records and other documents relating to the
procurement process, selection and/or contract execution, and to have them audited by auditors
appointed by the Bank.
1
For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i)
applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor,
nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii)
entering into an addendum or amendment introducing a material modification to any existing contract.
2
A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different
names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its prequalification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the
qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3
Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by
the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the
veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is
not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as
relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format)
deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant
individuals; performing physical inspections and site visits; and obtaining third party verification of information.
Section VIII – General Conditions of Contract (GCC)
90
APPENDIX 2
Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH)
Performance Declaration for Subcontractors*
[The following table shall be filled in by each subcontractor proposed by the Supplier, that was not named in the
Contract]
Subcontractor’s Name: [insert full name]
Date: [insert day, month, year]
Contract reference [insert contract reference]
Page [insert page number] of [insert total number] pages
SEA and/or SH Declaration
We:
 (a) have not been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.
 (b) are subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.
 (c) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations, and
were removed from the disqualification list. An arbitral award on the disqualification case has been made
in our favor.
[If (c) above is applicable, attach evidence of an arbitral award reversing the findings on the issues
underlying the disqualification.]
Period of disqualification: From: _______________ To: ________________
Name of the Subcontractor
Name of the person duly authorized to sign on behalf of the Subcontractor
_______
Title of the person signing on behalf of the Subcontractor
______________________
Signature of the person named above
______________________
Date signed ________________________________ day of ___________________, _____
Countersignature of authorized representative of the Supplier:
Signature: ________________________________________________________
Date signed ________________________________ day of ___________________, _____
Section IX – Special Conditions of Contract
91
Section IX - Special Conditions of Contract
The following Special Conditions of Contract (SCC) shall supplement and / or amend the General
Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over
those in the GCC.
[The Purchaser shall select insert the appropriate wording using the samples below or other
acceptable wording, and delete the text in italics]
GCC 1.1(i)
The Purchaser’s Country is: [insert name of the Purchaser’s Country]
GCC 1.1(j)
The Purchaser is: [Insert complete legal name of the Purchaser]
GCC 1.1 (o)
The Project Site(s)/Final Destination(s) is/are: [Insert name(s) and detailed
information on the location(s) of the site(s)]
GCC 1.1 (p)
The term SEA/SH where used in the Contract has the
following meaning:
 “Sexual Exploitation and Abuse” “(SEA)” means the
following:
Sexual Exploitation is defined as any actual or attempted abuse of
position of vulnerability, differential power or trust, for sexual purposes,
including, but not limited to, profiting monetarily, socially or politically
from the sexual exploitation of another.
Sexual Abuse is defined as the actual or threatened physical intrusion of
a sexual nature, whether by force or under unequal or coercive conditions.
 “Sexual Harassment” “(SH)” is defined as unwelcome
sexual advances, requests for sexual favors, and other
verbal or physical conduct of a sexual nature by supplier’s
personnel with other supplier’s, or purchaser’s personnel.
GCC 4.2 (a)
The meaning of the trade terms shall be as prescribed by Incoterms. If the
meaning of any trade term and the rights and obligations of the parties
thereunder shall not be as prescribed by Incoterms, they shall be as prescribed
by: [exceptional; refer to other internationally accepted trade terms ]
GCC 4.2 (b)
The version edition of Incoterms shall be [insert date of current edition]
GCC 5.1
The language shall be: [insert the name of the language]
Section IX – Special Conditions of Contract
GCC 8.1
92
For notices, the Purchaser’s address shall be:
Attention: [ insert full name of person, if applicable]
Street Address: [insert street address and number]
Floor/ Room number: [insert floor and room number, if applicable]
City: [insert name of city or town]
ZIP Code: [insert postal ZIP code, if applicable]
Country: [insert name of country]
Telephone: [include telephone number, including country and city codes]
Facsimile number: [insert facsimile number, including country and city codes]
Electronic mail address: [insert e-mail address, if applicable]
GCC 9.1
The governing law shall be the law of: [insert name of the country or state]
GCC 10.2
The rules of procedure for arbitration proceedings pursuant to GCC Clause 10.2
shall be as follows:
[The bidding document should contain one clause to be retained in the event of a
Contract with a foreign Supplier and one clause to be retained in the event of a
Contract with a Supplier who is a national of the Purchaser’s Country. At the
time of finalizing the Contract, the respective applicable clause should be
retained in the Contract. The following explanatory note should therefore be
inserted as a header to GCC 10.2 in the bidding document.
“Clause 10.2 (a) shall be retained in the case of a Contract with a foreign
Supplier and clause 10.2 (b) shall be retained in the case of a Contract with a
national of the Purchaser’s Country.”]
(a)
Contract with foreign Supplier:
[For contracts entered into with foreign suppliers, International
commercial arbitration may have practical advantages over other
dispute settlement methods. The World Bank should not be named as
arbitrator, nor should it be asked to name an arbitrator. Among the
rules to govern the arbitration proceedings, the Purchaser may wish
to consider the United Nations Commission on International Trade
Law (UNCITRAL) Arbitration Rules of 1976, the Rules of
Conciliation and Arbitration of the International Chamber of
Commerce (ICC), the Rules of the London Court of International
Arbitration or the Rules of Arbitration Institute of the Stockholm
Chamber of Commerce.]
If the Purchaser chooses the UNCITRAL Arbitration Rules, the
following sample clause should be inserted:
Section IX – Special Conditions of Contract
93
GCC 10.2 (a)—Any dispute, controversy or claim arising out of or
relating to this Contract, or breach, termination or invalidity thereof,
shall be settled by arbitration in accordance with the UNCITRAL
Arbitration Rules as at present in force.
If the Purchaser chooses the Rules of ICC, the following sample
clause should be inserted:
GCC 10.2 (a)—All disputes arising in connection with the present
Contract shall be finally settled under the Rules of Conciliation and
Arbitration of the International Chamber of Commerce by one or
more arbitrators appointed in accordance with said Rules.
If the Purchaser chooses the Rules of Arbitration Institute of
Stockholm Chamber of Commerce, the following sample clause
should be inserted:
GCC 10.2 (a)—Any dispute, controversy or claim arising out of or in
connection with this Contract, or the breach termination or invalidity
thereof, shall be settled by arbitration in accordance with the Rules of
the Arbitration Institute of the Stockholm Chamber of Commerce.
If the Purchaser chooses the Rules of the London Court of
International Arbitration, the following clause should be inserted:
GCC 10.2 (a)—Any dispute arising out of or in connection with this
Contract, including any question regarding its existence, validity or
termination shall be referred to and finally resolved by arbitration
under the Rules of the London Court of International Arbitration,
which rules are deemed to be incorporated by reference to this clause.
(b)
Contracts with Supplier national of the Purchaser’s Country:
In the case of a dispute between the Purchaser and a Supplier who is
a national of the Purchaser’s Country, the dispute shall be referred to
adjudication or arbitration in accordance with the laws of the
Purchaser’s Country.
GCC 13.1
Details of Shipping and other Documents to be furnished by the Supplier are
[insert the required documents, such as a negotiable bill of lading, a nonnegotiable sea way bill, an airway bill, a railway consignment note, a road
consignment note, insurance certificate, Manufacturer’s or Supplier’s warranty
certificate, inspection certificate issued by nominated inspection agency,
Supplier’s factory shipping details etc.].
The above documents shall be received by the Purchaser before arrival of the
Goods and, if not received, the Supplier will be responsible for any consequent
expenses.
Section IX – Special Conditions of Contract
94
GCC 14.9
Cyber Security [insert either “applies” or “does not apply”] [GCC 14.9 must
apply if the contract has been assessed to present potential or actual cyber
security risks.]
GCC 14.10
[Note to Purchaser: Under a Project assessed as high or substantial Sexual
Exploitation and Abuse(SEA)/Sexual Harassment (SH) risk, include the following
if the Related Services include activities that need to be performed by the
Supplier’s personnel such as installation, operation and/or maintenance,
otherwise state: “Not Applicable”.]
GCC 14.10.1 The Supplier shall have a code of conduct, and provide appropriate
sensitization, for the Supplier’s personnel carrying out [state as
applicable: installation/operation/maintenance/operation and
maintenance] that include, but not limited to, maintaining a safe
working environment and not engaging in the following practices:
(i)
any form of sexual harassment including unwelcome sexual
advances, requests for sexual favors, and other verbal or
physical conduct of a sexual nature with other Supplier’s or
Purchaser’s personnel;
(ii) any form of sexual exploitation, which means any actual or
attempted abuse of position of vulnerability, differential
power or trust, for sexual purposes, including, but not limited
to, profiting monetarily, socially or politically from the sexual
exploitation of another;
(iii) any form of sexual abuse, which means the actual or
threatened physical intrusion of a sexual nature, whether by
force or under unequal or coercive conditions; and
(iv) any form of sexual activity with individuals under the age of
18, except in case of pre-existing marriage.
GCC 14.10.2 The Purchaser may require the Supplier to remove (or cause to be
removed), from the site or other places where the [state as
applicable: installation/operation/maintenance/operation and
maintenance] is being executed, a Supplier’s personnel that
undertakes behaviors that are inconsistent with the code of conduct
stated in GCC 14.9.1. Notwithstanding any requirement from the
Purchaser to replace any such person, the Supplier shall
immediately remove (or cause to be removed) any such person,
from the site or other places where the [state as applicable:
installation/operation/ maintenance/ operation and maintenance]
is being executed. In either case, the Supplier shall promptly
appoint, as appropriate, a suitable replacement with equivalent
skills and experience.
Section IX – Special Conditions of Contract
GCC 15.1
95
The prices charged for the Goods supplied and the related Services performed
[insert “shall” or “shall not,” as appropriate] be adjustable.
[Price adjustment shall be applied where local or foreign inflation as
appropriate is expected to be high.]
If prices are adjustable, the following method shall be used to calculate the price
adjustment [see attachment to these SCC for a sample Price Adjustment
Formula]
GCC 16.1
Sample provision
GCC 16.1—The method and conditions of payment to be made to the Supplier
under this Contract shall be as follows:
Payment for Goods supplied from abroad:
Payment of foreign currency portion shall be made in (
[currency of the Contract Price] in the following manner:
)
(i)
Advance Payment: Ten (10) percent of the Contract Price shall be
paid within thirty (30) days of signing of the Contract, and upon
submission of claim and a bank guarantee for equivalent amount valid
until the Goods are delivered and in the form provided in the bidding
document or another form acceptable to the Purchaser.
(ii)
On Shipment: Eighty (80) percent of the Contract Price of the Goods
shipped shall be paid through irrevocable confirmed letter of credit
opened in favor of the Supplier in a bank in its country, upon
submission of documents specified in GCC Clause 13.
(iii) On Acceptance: Ten (10) percent of the Contract Price of Goods
received shall be paid within thirty (30) days of receipt of the Goods
upon submission of claim supported by the acceptance certificate
issued by the Purchaser.
Payment of local currency portion shall be made in
[currency] within thirty (30) days of presentation of claim supported by a
certificate from the Purchaser declaring that the Goods have been delivered and
that all other contracted Services have been performed.
Payment for Goods and Services supplied from within the Purchaser’s
Country:
Payment for Goods and Services supplied from within the Purchaser’s Country
shall be made in _____ [currency] , as follows:
(i)
Advance Payment: Ten (10) percent of the Contract Price shall be
paid within thirty (30) days of signing of the Contract against a simple
receipt and a bank guarantee for the equivalent amount and in the
Section IX – Special Conditions of Contract
96
form provided in the bidding document or another form acceptable to
the Purchaser.
(ii)
On Delivery: Eighty (80) percent of the Contract Price shall be paid
on receipt of the Goods and upon submission of the documents
specified in GCC Clause 13.
(iii) On Acceptance: The remaining ten (10) percent of the Contract Price
shall be paid to the Supplier within thirty (30) days after the date of
the acceptance certificate for the respective delivery issued by the
Purchaser.
GCC 16.5
The payment-delay period after which the Purchaser shall pay interest to the
supplier shall be [insert number] days.
The interest rate that shall be applied is [insert number] %
GCC 18.1
A Performance Security [ insert “shall” or “shall not” be required]
[If a Performance Security is required, insert “the amount of the Performance
Security shall be: [insert amount]
[The amount of the Performance Security is usually expressed as a percentage of
the Contract Price. The percentage varies according to the Purchaser’s perceived
risk and impact of non performance by the Supplier. A 10% percentage is used
under normal circumstances]
GCC 18.3
If required, the Performance Security shall be in the form of : [insert “a Demand
Guarantee” or ”a Performance Bond”]
If required, the Performance security shall be denominated in [insert “a freely
convertible currency acceptable to the Purchaser” or “ the currencies of payment
of the Contract, in accordance with their portions of the Contract Price”]
GCC 18.4
Discharge of the Performance Security shall take place: [ insert date if different
from the one indicated in sub clause GCC 18.4]
GCC 23.2
The packing, marking and documentation within and outside the packages shall
be: [insert in detail the type of packing required, the markings in the packing and
all documentation required]
GCC 24.1
The insurance coverage shall be as specified in the Incoterms.
If not in accordance with Incoterms, insurance shall be as follows:
[insert specific insurance provisions agreed upon, including coverage, currency
and amount]
GCC 25.1
Responsibility for transportation of the Goods shall be as specified in the
Incoterms.
Section IX – Special Conditions of Contract
97
If not in accordance with Incoterms, responsibility for transportations shall be as
follows: [insert “The Supplier is required under the Contract to transport the
Goods to a specified place of final destination within the Purchaser’s Country,
defined as the Project Site, transport to such place of destination in the
Purchaser’s Country, including insurance and storage, as shall be specified in
the Contract, shall be arranged by the Supplier, and related costs shall be
included in the Contract Price”; or any other agreed upon trade terms (specify
the respective responsibilities of the Purchaser and the Supplier)]
GCC 25.2
Incidental services to be provided are:
[Selected services covered under GCC Clause 25.2 and/or other should be
specified with the desired features. The price quoted in the Bid price or agreed
with the selected Supplier shall be included in the Contract Price.]
GCC 26.1
The inspections and tests shall be: [insert nature, frequency, procedures for
carrying out the inspections and tests]
GCC 26.2
The Inspections and tests shall be conducted at: [insert name(s) of location(s)]
GCC 27.1
The liquidated damage shall be: [insert number]% per week
GCC 27.1
The maximum amount of liquidated damages shall be: [insert number]%
GCC 28.3
The period of validity of the Warranty shall be: [insert number] days
For purposes of the Warranty, the place(s) of final destination(s) shall be:
[insert name(s) of location(s)]
Sample provision
GCC 28.3—In partial modification of the provisions, the warranty period shall be
_____ hours of operation or _____ months from date of acceptance of the Goods
or (_____) months from the date of shipment, whichever occurs earlier. The
Supplier shall, in addition, comply with the performance and/or consumption
guarantees specified under the Contract. If, for reasons attributable to the Supplier,
these guarantees are not attained in whole or in part, the Supplier shall, at its
discretion, either:
(a)
make such changes, modifications, and/or additions to the Goods or any
part thereof as may be necessary in order to attain the contractual guarantees
specified in the Contract at its own cost and expense and to carry out further
performance tests in accordance with GCC 26.7,
or
(b)
pay liquidated damages to the Purchaser with respect to the failure to meet
the contractual guarantees. The rate of these liquidated damages shall be
(______).
Section IX – Special Conditions of Contract
98
[The rate should be higher than the adjustment rate used in the Bid evaluation under ITB
34.6]
GCC 28.5 &
28.6
The period for repair or replacement shall be: [insert number(s)] days.
GCC 33.4
If the value engineering proposal is approved by the Purchaser the amount to be
paid to the Supplier shall be ___% (insert appropriate percentage. The percentage
is normally up to 50%) of the reduction in the Contract Price.
Section IX – Special Conditions of Contract
99
Attachment: Price Adjustment Formula
If in accordance with GCC 15.1, prices shall be adjustable, the following method shall be used to
calculate the price adjustment:
15.1
Prices payable to the Supplier, as stated in the Contract, shall be subject to adjustment during
performance of the Contract to reflect changes in the cost of labor and material components in
accordance with the formula:
P1 = P0 [a + bL1 + cM1] - P0
L0
M0
a+b+c = 1
in which:
P1
P0
a
=
=
=
b
c
L0, L1
=
=
=
M0, M1
=
adjustment amount payable to the Supplier.
Contract Price (base price).
fixed element representing profits and overheads included in the Contract Price
and generally in the range of five (5) to fifteen (15) percent.
estimated percentage of labor component in the Contract Price.
estimated percentage of material component in the Contract Price.
*labor indices applicable to the appropriate industry in the country of origin on
the base date and date for adjustment, respectively.
*material indices for the major raw material on the base date and date for
adjustment, respectively, in the country of origin.
The Bidder shall indicate the source of the indices and the base date indices in its Bid.
The coefficients a, b, and c as specified by the Purchaser are as follows:
a = [insert value of coefficient]
b= [insert value of coefficient]
c= [insert value of coefficient]
Base date = thirty (30) days prior to the deadline for submission of the Bids.
Date of adjustment = [insert number of weeks] weeks prior to date of shipment (representing the
mid-point of the period of manufacture).
The above price adjustment formula shall be invoked by either party subject to the following
further conditions:
(a)
No price adjustment shall be allowed beyond the original delivery dates. As a rule, no price
adjustment shall be allowed for periods of delay for which the Supplier is entirely
Section IX – Special Conditions of Contract
100
responsible. The Purchaser will, however, be entitled to any decrease in the prices of the
Goods and Services subject to adjustment.
(b)
If the currency in which the Contract Price P0 is expressed is different from the currency of
origin of the labor and material indices, a correction factor will be applied to avoid incorrect
adjustments of the Contract Price. The correction factor shall be: Z0 / Z1, where,
Z0 = the number of units of currency of the origin of the indices which equal to one unit of the
currency of the Contract Price P0 on the Base date, and
Z1 = the number of units of currency of the origin of the indices which equal to one unit of the
currency of the Contract Price P0 on the Date of Adjustment.
(c)
No price adjustment shall be payable on the portion of the Contract Price paid to the Supplier
as advance payment.
Section IX – Special Conditions of Contract
1
Section X - Contract Forms
Table of Forms
Notification of Intention to Award ........................................................................................ 2
Letter of Acceptance ............................................................................................................... 8
Contract Agreement ............................................................................................................... 9
Performance Security ........................................................................................................... 11
Advance Payment Security .................................................................................................. 15
Section IX – Special Conditions of Contract
2
Notification of Intention to Award
[This Notification of Intention to Award shall be sent to each Bidder that submitted a Bid, unless the
Bidder has previously received notice of exclusion from the process at an interim stage of the
procurement process.]
[Send this Notification to the Bidder’s Authorized Representative named in the Bidder Information
Form]
For the attention of Bidder’s Authorized Representative
Name: [insert Authorized Representative’s name]
Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]
[IMPORTANT: insert the date that this Notification is transmitted to Bidders. The Notification must be
sent to all Bidders simultaneously. This means on the same date and as close to the same time as
possible.]
DATE OF TRANSMISSION: This Notification is sent by: [email/fax] on [date] (local time)
Notification of Intention to Award
Purchaser: [insert the name of the Purchaser]
Project: [insert name of project]
Contract title: [insert the name of the contract]
Country: [insert country where RFB is issued]
Loan No. /Credit No. / Grant No.: [insert reference number for loan/credit/grant]
RFB No: [insert RFB reference number from Procurement Plan]
This Notification of Intention to Award (Notification) notifies you of our decision to award the
above contract. The transmission of this Notification begins the Standstill Period. During the
Standstill Period you may:
a) request a debriefing in relation to the evaluation of your Bid, and/or
b) submit a Procurement-related Complaint in relation to the decision to award the
contract.
1. The successful Bidder
Name:
[insert name of successful Bidder]
Address:
[insert address of the successful Bidder]
Section IX – Special Conditions of Contract
3
Contract price:
[insert contract price of the successful Bid]
Total combined
score:
[insert the total combined score of the successful Bidder]
2. Other Bidders [INSTRUCTIONS: insert names of all Bidders that submitted a Bid, Bid
prices as read out and evaluated, technical scores and combined scores.]
Name of Bidder
Technical
Score
[insert name]
[insert
Technical
score]
[insert Bid
price]
[insert
Technical
score]
[insert
Technical
score]
[insert
Technical
score]
[insert
Technical
score]
[insert Bid
price]
[insert name]
[insert name]
[insert name]
[insert name]
Bid Price
[insert Bid
price]
[insert Bid
price]
[insert Bid
price]
Evaluated Bid
Cost
Combined Score
[insert
evaluated cost]
[insert combined
score]
[insert evaluated
cost]
[insert combined
score]
[insert evaluated
cost]
[insert combined
score]
[insert evaluated
cost]
[insert combined
score]
[insert evaluated
cost]
[insert combined
score]
3. Reason/s why your Bid was unsuccessful [Delete if the combined score already reveals the
reason]
[INSTRUCTIONS: State the reason/s why this Bidder’s Bid was unsuccessful. Do NOT
include: (a) a point by point comparison with another Bidder’s Bid or (b) information
that is marked confidential by the Bidder in its Bid.]
4. How to request a debriefing
DEADLINE: The deadline to request a debriefing expires at midnight on [insert date]
(local time).
You may request a debriefing in relation to the results of the evaluation of your Bid. If you
decide to request a debriefing your written request must be made within three (3) Business
Days of receipt of this Notification of Intention to Award.
Section IX – Special Conditions of Contract
4
Provide the contract name, reference number, name of the Bidder, contact details; and
address the request for debriefing as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position]
Agency: [insert name of Purchaser]
Email address: [insert email address]
Fax number: [insert fax number] delete if not used
If your request for a debriefing is received within the 3 Business Days deadline, we will
provide the debriefing within five (5) Business Days of receipt of your request. If we are
unable to provide the debriefing within this period, the Standstill Period shall be extended by
five (5) Business Days after the date that the debriefing is provided. If this happens, we will
notify you and confirm the date that the extended Standstill Period will end.
The debriefing may be in writing, by phone, video conference call or in person. We shall
promptly advise you in writing how the debriefing will take place and confirm the date and
time.
If the deadline to request a debriefing has expired, you may still request a debriefing. In this
case, we will provide the debriefing as soon as practicable, and normally no later than fifteen
(15) Business Days from the date of publication of the Contract Award Notice.
5. How to make a complaint
Period: Procurement-related Complaint challenging the decision to award shall be
submitted by midnight, [insert date] (local time).
Provide the contract name, reference number, name of the Bidder, contact details; and
address the Procurement-related Complaint as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position]
Agency: [insert name of Purchaser]
Email address: [insert email address]
Fax number: [insert fax number] delete if not used
At this point in the procurement process, you may submit a Procurement-related
Complaint challenging the decision to award the contract. You do not need to have
requested, or received, a debriefing before making this complaint. Your complaint must
be submitted within the Standstill Period and received by us before the Standstill Period
ends.
Further information:
For more information see the Procurement Regulations for IPF Borrowers (Procurement
Regulations) (Annex III). You should read these provisions before preparing and
Section IX – Special Conditions of Contract
submitting your complaint. In addition, the World Bank’s Guidance “How to make a
Procurement-related Complaint” provides a useful explanation of the process, as well as
a sample letter of complaint.
In summary, there are four essential requirements:
1. You must be an ‘interested party’. In this case, that means a Bidder who submitted
a Bid in this bidding process, and is the recipient of a Notification of Intention to
Award.
2. The complaint can only challenge the decision to award the contract.
3. You must submit the complaint within the period stated above.
4. You must include, in your complaint, all of the information required by the
Procurement Regulations (as described in Annex III).
6. Standstill Period
DEADLINE: The Standstill Period is due to end at midnight on [insert date] (local
time).
The Standstill Period lasts ten (10) Business Days after the date of transmission of this
Notification of Intention to Award.
The Standstill Period may be extended as stated in Section 4 above.
If you have any questions regarding this Notification please do not hesitate to contact us.
On behalf of the Purchaser:
Signature:
______________________________________________
Name:
______________________________________________
Title/position:
______________________________________________
Telephone:
______________________________________________
Email:
______________________________________________
5
Section IX – Special Conditions of Contract
6
Beneficial Ownership Disclosure Form
INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED
THE FORM
This Beneficial Ownership Disclosure Form (“Form”) is to be completed by the successful
Bidder. In case of joint venture, the Bidder must submit a separate Form for each
member. The beneficial ownership information to be submitted in this Form shall be
current as of the date of its submission.
For the purposes of this Form, a Beneficial Owner of a Bidder is any natural person who
ultimately owns or controls the Bidder by meeting one or more of the following conditions:



directly or indirectly holding 25% or more of the shares
directly or indirectly holding 25% or more of the voting rights
directly or indirectly having the right to appoint a majority of the board of
directors or equivalent governing body of the Bidder
RFB No.: [insert number of RFB process]
Request for Bid No.: [insert identification]
To: [insert complete name of Purchaser]
In response to your request in the Letter of Acceptance dated [insert date of letter of Acceptance] to
furnish additional information on beneficial ownership: [select one option as applicable and delete the
options that are not applicable]
(i) we hereby provide the following beneficial ownership information.
Details of beneficial ownership
Identity of
Beneficial Owner
Directly or indirectly
holding 25% or more
of the shares
(Yes / No)
Directly or
indirectly holding
25 % or more of
the Voting Rights
(Yes / No)
Directly or indirectly
having the right to
appoint a majority of
the board of the
directors or an
equivalent governing
body of the Bidder
(Yes / No)
[include full name
(last, middle, first),
nationality, country
of residence]
Section IX – Special Conditions of Contract
7
OR
(ii) We declare that there is no Beneficial Owner meeting one or more of the following conditions:



directly or indirectly holding 25% or more of the shares
directly or indirectly holding 25% or more of the voting rights
directly or indirectly having the right to appoint a majority of the board of directors or
equivalent governing body of the Bidder
OR
(iii) We declare that we are unable to identify any Beneficial Owner meeting one or more of the following
conditions. [If this option is selected, the Bidder shall provide explanation on why it is unable to identify
any Beneficial Owner]



directly or indirectly holding 25% or more of the shares
directly or indirectly holding 25% or more of the voting rights
directly or indirectly having the right to appoint a majority of the board of directors or
equivalent governing body of the Bidder]”
Name of the Bidder: *[insert complete name of the Bidder]_________
Name of the person duly authorized to sign the Bid on behalf of the Bidder: **[insert complete name
of person duly authorized to sign the Bid]___________
Title of the person signing the Bid: [insert complete title of the person signing the Bid]______
Signature of the person named above: [insert signature of person whose name and capacity are shown
above]_____
Date signed [insert date of signing] day of [insert month], [insert year]_____
*
In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture as Bidder. In the event
that the Bidder is a joint venture, each reference to “Bidder” in the Beneficial Ownership Disclosure Form
(including this Introduction thereto) shall be read to refer to the joint venture member.
**
Person signing the Bid shall have the power of attorney given by the Bidder. The power of attorney shall be
attached with the Bid Schedules.
Section IX – Special Conditions of Contract
8
Letter of Acceptance
[letterhead paper of the Purchaser]
[date]
To: [name and address of the Supplier]
Subject: Notification of award Contract No. . . . . . . . . . .
This is to notify you that your Bid dated . . . . [insert date] . . . . for execution of the . . . . . . . .
[insert name of the contract and identification number, as given in the SCC] . . . . . . . . . . for the
Accepted Contract Amount of . . . . . . . . . [insert amount in numbers and words and name of
currency], as corrected and modified in accordance with the Instructions to Bidders is hereby
accepted by our Agency.
You are requested to furnish (i) the Performance Security within 28 days in accordance with the
Conditions of Contract, using for that purpose one of the Performance Security Forms and (ii) the
additional information on beneficial ownership in accordance with ITB 48.1 within eight (8) Business
days using the Beneficial Ownership Disclosure Form, included in Section X, - Contract Forms, of the
Bidding Document.
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract Agreement
Section IX – Special Conditions of Contract
9
Contract Agreement
[The successful Bidder shall fill in this form in accordance with the instructions indicated]
THIS AGREEMENT made the [ insert: number ] day of [ insert: month ], [ insert: year ].
BETWEEN
(1)
[ insert complete name of Purchaser ], a [ insert description of type of legal entity, for
example, an agency of the Ministry of .... of the Government of { insert name of Country of
Purchaser }, or corporation incorporated under the laws of { insert name of Country of
Purchaser } ] and having its principal place of business at [ insert address of Purchaser ]
(hereinafter called “the Purchaser”), of the one part, and
(2)
[ insert name of Supplier ], a corporation incorporated under the laws of [ insert: country
of Supplier ] and having its principal place of business at [ insert: address of Supplier ]
(hereinafter called “the Supplier”), of the other part:
WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz., [insert brief
description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods
and Services
The Purchaser and the Supplier agree as follows:
1.
In this Agreement words and expressions shall have the same meanings as are respectively assigned
to them in the Contract documents referred to.
2.
The following documents shall be deemed to form and be read and construed as part of this
Agreement. This Agreement shall prevail over all other contract documents.
3.
(a)
the Letter of Acceptance
(b)
Letter of Bid - Technical Part
(c)
Letter of Bid - Financial Part
(d)
the Addenda Nos._____ (if any)
(e)
Special Conditions of Contract
(f)
General Conditions of Contract
(g)
the Specification (including Schedule of Requirements and Technical Specifications)
(h)
the completed Schedules (including Price Schedules)
(i)
any other document listed in GCC as forming part of the Contract
In consideration of the payments to be made by the Purchaser to the Supplier as specified in this
Agreement, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and
to remedy defects therein in conformity in all respects with the provisions of the Contract.
Section IX – Special Conditions of Contract
4.
10
The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods
and Services and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner prescribed by the
Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with
the laws of [insert the name of the Contract governing law country] on the day, month and year indicated
above.
For and on behalf of the Purchaser:
Signed: [insert signature]
in the capacity of [insert title or other appropriate designation]
in the presence of [insert identification of official witness]
For and on behalf of the Supplier:
Signed: [insert signature of authorized representative(s) of the Supplier]
in the capacity of [insert title or other appropriate designation]
in the presence of [insert identification of official witness]
Section IX – Special Conditions of Contract
11
Performance Security
Option 1: (Bank Guarantee)
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the
instructions indicated]
[Guarantor letterhead or SWIFT identifier code]
Beneficiary: [insert name and Address of Purchaser]
Date: [Insert date of issue]
PERFORMANCE GUARANTEE No.: [Insert guarantee reference number]
Guarantor: [Insert name and address of place of issue, unless indicated in the letterhead]
We have been informed that _ [insert name of Supplier, which in the case of a joint venture shall be the name
of the joint venture] (hereinafter called "the Applicant") has entered into Contract No. [insert reference
number of the contract] dated [insert date] with the Beneficiary, for the supply of _ [insert name of
contract and brief description of Goods and related Services] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, a performance
guarantee is required.
At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in figures]
(
) [insert amount in words] ,1 such sum being payable in the types and proportions of currencies
in which the Contract Price is payable, upon receipt by us of the Beneficiary’s complying demand
supported by the Beneficiary’s statement, whether in the demand itself or in a separate signed
document accompanying or identifying the demand, stating that the Applicant is in breach of its
obligation(s) under the Contract, without the Beneficiary needing to prove or to show grounds for
your demand or the sum specified therein.
This guarantee shall expire, no later than the …. Day of ……, 2…2, and any demand for payment
under it must be received by us at this office indicated above on or before that date.
1
2
The Guarantor shall insert an amount representing the percentage of the Accepted Contract Amount specified
in the Letter of Acceptance, and denominated either in the currency (ies) of the Contract or a freely convertible
currency acceptable to the Beneficiary.
Insert the date twenty-eight days after the expected completion date as described in GC Clause 18.4. The
Purchaser should note that in the event of an extension of this date for completion of the Contract, the Purchaser
would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and
must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Purchaser
might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor
Section IX – Special Conditions of Contract
12
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision,
ICC Publication No. 758, except that the supporting statement under Article 15(a) is hereby
excluded.
_____________________
[signature(s)]
Note: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from
the final product.
agrees to a one-time extension of this guarantee for a period not to exceed [six months] [one year], in response
to the Beneficiary’s written request for such extension, such request to be presented to the Guarantor before the
expiry of the guarantee.”
Section IX – Special Conditions of Contract
13
Option 2: Performance Bond
By this Bond [insert name of Principal] as Principal (hereinafter called “the Supplier”) and [insert name
of Surety] as Surety (hereinafter called “the Surety”), are held and firmly bound unto [insert name of
Purchaser] as Obligee (hereinafter called “the Supplier”) in the amount of [insert amount in words and
figures], for the payment of which sum well and truly to be made in the types and proportions of currencies
in which the Contract Price is payable, the Supplier and the Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS the Supplier has entered into a written Agreement with the Purchaser dated the
day of
, 20
, for [name of contract and brief description of Goods and
related Services] in accordance with the documents, plans, specifications, and amendments thereto, which
to the extent herein provided for, are by reference made part hereof and are hereinafter referred to as the
Contract.
NOW, THEREFORE, the Condition of this Obligation is such that, if the Supplier shall promptly and
faithfully perform the said Contract (including any amendments thereto), then this obligation shall be null
and void; otherwise, it shall remain in full force and effect. Whenever the Supplier shall be, and declared
by the Purchaser to be, in default under the Contract, the Purchaser having performed the Purchaser’s
obligations thereunder, the Surety may promptly remedy the default, or shall promptly:
(1)
complete the Contract in accordance with its terms and conditions; or
(2)
obtain a Bid or Bids from qualified Bidders for submission to the Purchaser for completing the
Contract in accordance with its terms and conditions, and upon determination by the Purchaser
and the Surety of the lowest responsive Bidder, arrange for a Contract between such Bidder
and Purchaser and make available as work progresses (even though there should be a default
or a succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the Balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term “Balance of the Contract
Price,” as used in this paragraph, shall mean the total amount payable by Purchaser to Supplier
under the Contract, less the amount properly paid by Purchaser to the Supplier; or
(3)
pay the Purchaser the amount required by Purchaser to complete the Contract in accordance
with its terms and conditions up to a total not exceeding the amount of this Bond.
The Surety shall not be liable for a greater sum than the specified penalty of this Bond.
Section IX – Special Conditions of Contract
14
Any suit under this Bond must be instituted not later than twenty-eight (28) days following the date of
completion of the Supplier’s performance of its obligations under the Contract, including any warranty
obligations.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the
Purchaser named herein or the heirs, executors, administrators, successors, and assigns of the Purchaser.
In testimony whereof, the Supplier has hereunto set his hand and affixed his seal, and the Surety has caused
these presents to be sealed with his corporate seal duly attested by the signature of his legal representative,
this
day of
20
.
SIGNED ON
By
on behalf of
in the capacity of
In the presence of
SIGNED ON
By
In the presence of
on behalf of
in the capacity of
Section IX – Special Conditions of Contract
15
Advance Payment Security
Demand Guarantee
[Guarantor letterhead or SWIFT identifier code]
Beneficiary: [Insert name and Address of Purchaser]
Date: [Insert date of issue]
ADVANCE PAYMENT GUARANTEE No.:
[Insert guarantee reference number]
Guarantor: [Insert name and address of place of issue, unless indicated in the letterhead]
We have been informed that [insert name of Supplier, which in the case of a joint venture shall be
the name of the joint venture] (hereinafter called “the Applicant”) has entered into Contract No.
[insert reference number of the contract] dated [insert date] with the Beneficiary, for the execution
of [insert name of contract and brief description of Goods and related Services] (hereinafter called
"the Contract").
Furthermore, we understand that, according to the conditions of the Contract, an advance payment
in the sum [insert amount in figures] () [insert amount in words] is to be made against an advance
payment guarantee.
At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in figures]
(
) [insert amount in words] 1 upon receipt by us of the Beneficiary’s complying demand
supported by the Beneficiary’s statement, whether in the demand itself or in a separate signed
document accompanying or identifying the demand, stating either that the Applicant:
(a)
has used the advance payment for purposes other than toward delivery of Goods; or
(b)
has failed to repay the advance payment in accordance with the Contract conditions,
specifying the amount which the Applicant has failed to repay.
A demand under this guarantee may be presented as from the presentation to the Guarantor of a
certificate from the Beneficiary’s bank stating that the advance payment referred to above has been
1
The Guarantor shall insert an amount representing the amount of the advance payment and denominated either
in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency
acceptable to the Purchaser.
Section IX – Special Conditions of Contract
16
credited to the Applicant on its account number [insert number] at [insert name and address of
Applicant’s bank].
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the Applicant as specified in copies of interim statements or payment
certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our
receipt of a copy of the interim payment certificate indicating that ninety (90) percent of the
Accepted Contract Amount, has been certified for payment, or on the [insert day] day of [insert
month], 2 [insert year], whichever is earlier. Consequently, any demand for payment under this
guarantee must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision,
ICC Publication No.758, except that the supporting statement under Article 15(a) is hereby
excluded.
____________________
[signature(s)]
Note: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from
the final product.
Section IX – Special Conditions of Contract
17
Appendix 1
Appendix 1.1 MAP PRODUCTION APPLICATION SYSTEM
Latar Belakang
Badan Informasi Geospasial (BIG) mendukung upaya pemerintah dalam mendorong implementasi
kebijakan integrasi tata ruang (One Spatial Planning Policy). Sejak tahun 2015, Indonesia telah
menjalankan Program Reforma Agraria yang di dalamnya telah didaftarkan lebih dari sembilan
juta hektar tanah untuk masyarakat dan petani kecil. Program ini dijalankan melalui Proyek
Integrated Land and Spatial Planning (ILASP) yang bertujuan menjaga hak-hak lebih dari sebelas
juta orang pemilik lahan secara kolektif. Proyek ini berkomitmen kuat meningkatkan keamanan
penguasaan atas tanah bagi masyarakat setempat untuk mendorong inklusi sosial, pertumbuhan
ekonomi, dan pengurangan emisi berbasis lahan.
Proyek ILASP akan membantu Indonesia mencapai berbagai tujuan mitigasi dan adaptasi
perubahan iklim melalui lebih dari 500 rencana tata ruang yang berhubungan dengan informasi
iklim (climate-informed spatial plan). Rencana tata ruang tersebut mengidentifikasi wilayahwilayah yang rentan terhadap dampak perubahan iklim maupun lanskap-lanskap yang penting bagi
pelestarian, di mana masyarakat akan terlibat dalam proses perencanaannya. ILASP juga
diharapkan memperkecil kesenjangan gender dalam hal hak-hak atas tanah dengan meningkatkan
partisipasi perempuan dalam proses pendaftaran dan perencanaan tata ruang, pengambilan
keputusan, dan pada akhirnya pengakuan secara legal atas hak mereka pada pencatatan tanah.
Proyek ini memiliki sasaran untuk mendaftarkan 4,8 juta hektar tanah secara sistematis, dengan
mengembangkan lebih lanjut metode partisipatif berbasis desa yang dirancang dan diterapkan
secara luas pada proyek One Map terdahulu. Proyek ini memanfaatkan keahlian yang dimiliki oleh
Badan Informasi Geospasial (BIG) dalam mencitrakan peta dasar berskala besar melalui teknologi
penginderaan jarak jauh yang telah disesuaikan. Perencanaan tata ruang dan administrasi lahan
akan diintegrasikan melalui Sistem Informasi Pertanahan (SIP) digital yang komprehensif.
A. Integrated Land Administration and Spatial Planning (ILASP) Project
ILASP Project bertujuan memperkuat perencanaan tata ruang yang berwawasan iklim, keamanan
tenurial tanah, dan administrasi pertanahan di Indonesia. Terdapat lima (5) komponen pekerjaan
di dalam ILASP Project, dan dokumen ini secara spesifik berkaitan dengan Komponen nomor 4
yaitu pembuatan peta dasar skala besar.
Komponen 4. Peta Dasar Skala Besar untuk Aksi Iklim
Komponen ini akan mendukung pembuatan peta dasar skala besar, gambar resolusi tinggi, model
elevasi digital, dan infrastruktur data geospasial untuk standarisasi, pemrosesan, berbagi, dan
pertukaran data. Badan Informasi Geospasial (BIG), sebagai otoritas pemetaan nasional Indonesia,
akan menyediakan produk peta ini. Peta digital yang dihasilkan akan menjadi data prasyarat untuk
komponen 1, 2, dan 3 untuk melaksanakan perencanaan tata ruang yang berwawasan iklim,
Section IX – Special Conditions of Contract
18
tindakan perubahan iklim berbasis lahan, pemodelan dan respons risiko bencana, serta pemantauan
penggunaan lahan, dan penilaian tanah.
Sub-Komponen 4.1. tentang Produksi dan Pemanfaatan Data Geospasial Skala Besar akan
mendukung kegiatan untuk menghasilkan peta dasar skala besar dari seluruh wilayah Indonesia
dengan menggunakan teknologi yang disesuaikan untuk produksi data geospasial yang diperoleh
dari jarak jauh. Peta skala besar ini diperlukan untuk pengembangan rencana tata ruang yang
berwawasan iklim dan fondasi data di bawah komponen 1 di berbagai bagian negara. Pembiayaan
berbasis hasil dan kontrak outsourcing besar akan digunakan untuk produksi massal guna
memastikan akses tepat waktu ke data yang penting untuk pelaksanaan komponen lainnya. Subkomponen ini akan mencakup: (i) produksi data dan peta geospasial 3D di daerah perkotaan
(mencakup luas sekitar 89.000 km²), pedesaan (868.000 km²), dan hutan (945.000 km²); (ii)
pemanfaatan data geospasial untuk aksi iklim; (iii) peningkatan sistem referensi geospasial untuk
model yang tepat dan andal untuk penilaian dampak perubahan iklim; (iv) dataset geospasial untuk
penetapan batas desa pada tingkat kesepakatan teknis; dan (v) peningkatan kapasitas teknis. Ini
akan meningkatkan Layanan Peta Satu Indonesia dari peta skala menengah saat ini (1:50.000)
menjadi peta dasar multi-guna dan skala besar pada skala 1:5.000, sambil juga memperbarui peta
dasar skala kecil dan menengah yang ada untuk analisis perubahan iklim dan risiko di tingkat
regional.
Sub-komponen 4.2. tentang Sistem Produksi Data dan Peningkatan Kapasitas akan membiayai
pembentukan sistem produksi, distribusi, dan kontrol kualitas peta yang terintegrasi di Pusat
Komputasi Geospasial BIG yang ada untuk secara berkelanjutan memelihara data geospasial. Ini
akan menyediakan pendanaan untuk sistem produksi data dengan desain alur kerja yang
distandarisasi untuk memelihara berbagai dataset geospasial. Pemangku kepentingan utama,
termasuk profesional BIG, lembaga pemerintah, sektor swasta, dan akademisi, akan dilatih untuk
meningkatkan kapasitas mereka dalam pemanfaatan data dan peningkatan, serta analitik spasial
terkait perubahan iklim. Sub-komponen ini akan menyediakan perangkat keras dan perangkat
lunak untuk memproses dan menghasilkan data geodatabase yang mulus, dapat dioperasikan, dan
multiguna, memanfaatkan kecerdasan buatan, pembelajaran mendalam, dan data besar. Mengingat
ukuran data geospasial yang akan dibuat, pemrosesan dan penyimpanan berbasis cloud akan dipilih
untuk meminimalkan penggunaan perangkat keras, mengurangi limbah elektronik, serta
menurunkan dampak terhadap lingkungan dan jejak karbon. Selain itu, sub-komponen ini akan
mendukung penggunaan informasi geospasial dan peningkatan kapasitas untuk ekosistem
geospasial yang berkelanjutan. Ini termasuk berbagi data terbuka agar informasi geospasial dapat
lebih mudah ditemukan dan diakses.
Sistem Produksi Peta Dasar merupakan bagian dari Sub-komponen 4.2, yaitu membangun
infrastruktur dan aplikasi sistem untuk produksi peta dasar skala besar dalam Sub-komponen 4.1,
yaitu:
1. Cakupan area Urban (88.483 km2) meliputi wilayah: 1. Kalimantan; 2. Sumatera; 3.
Western part of Jawa; 4. Eastern part of Jawa, Bali, Nusatenggara, Maluku, Papua.
2. Cakupan area Rural dan Forest meliputi wilayah: 1. Kalimantan; 2. Sumatera, 3. Jawa,
Bali, Nusatenggara, Maluku, Papua; termasuk melakukan generalisasi dari data geospasial
skala besar menjadi data geospasial skala kecil dan menengah;
Section IX – Special Conditions of Contract
19
Cakupan dari sistem yang akan dibangun dapat digambarkan sebagai berikut:
Sistem akan memiliki tiga komponen besar yang beroperasi di tiga pusat kerja (work center)
berbeda, yaitu:
1. Sentra Produksi Peta (Map Production Center) yang saat ini ditempatkan di Jakarta, di
mana sejumlah kontraktor dan konsultan menjalankan proses data collection dan produksi
peta dasar. Diperkirakan saat ini terdapat sekitar 1000 pekerja yang menjadi pengguna
aplikasi Sistem Produksi Peta Dasar yang terbagi menjadi 2 shift jam kerja.
2. Pusat Komputasi Geospasial yang merupakan Pusat Data atau Data Center (DC) BIG, yang
saat ini ditempatkan di Cibinong, yang bertindak sebagai Pusat Data Utama.
3. Pusat Komputasi Geospasial - Disaster Recovery Center (DRC) yang berperan menjaga
sistem tetap berjalan apabila terjadi down pada Pusat Komputasi yang utama. Lokasi
penempatan DRC akan ditentukan kemudian.
Section IX – Special Conditions of Contract
20
B. Alur Proses Sistem Produksi
Alur proses pada Sistem Produksi dirangkum pada tabel berikut ini:
ACQUIRE
PRODUCE
QA/QC
PROCESS
PUBLISH
Activities
Collect data from
various sources:
satellite, drone,
airborne.
Imagery data
management.
Automated
Features Extraction
(AFE) using AI
Manual Editing
Automated
Attribution
Data Verification
QC/QA
Topographic mapping QC
Generalization process
for multi-scale mapping.
Finalization of
production.
Cartography process
Map publishing
Input
1. Aerial
Photogrammetry
and Lidar Survey
2. Airborne
Interferometric
SAR Survey and
Satellite Imageries
1. Orthorectified
Aerial Photo
2. Mass points of
height data
3. DSM/DTM
4. Orthorectified
Radar Image
(ORI/CORI)
Bronze Data:
Land Area Orthorectified
Imageries
Land Area DSM/DTM
Silver Data:
Land Area
Orthorectified Imageries
Land Area DSM/DTM
Silver Data:
Land Area Orthorectified
Imageries
Land Area DSM/DTM
Output
1. Orthorectified
Aerial Photo
2. Mass points of
height data
3. DSM/DTM
4. Orthorectified
Radar Image
(ORI/CORI)
Bronze Data:
Land Area
Orthorectified
Imageries
Land Area
DSM/DTM
Silver Data:
Land Area Orthorectified
Imageries
Land Area DSM/DTM
Gold Data:
Land Area
Orthorectified Imageries
Land Area DSM/DTM
Raw Data (DG; DGD);
3D Mesh; CTRT, DSM;
DTM; RBI 2D; RBI 3D;
Nama Rupabumi
Tools
Desktop GIS software
Desktop Imagery
Operator
Image Server
Workflow/Project
Management
Image Server
Notebook/Phyton
Production
Mapping
Workflow/Project
Management
GIS Server
Desktop GIS Software
Workflow/Project Management
Web GIS Portal
GIS Server
Web GIS Portal
GIS Server
Process
Section IX – Special Conditions of Contract
Output
Format
Raw Data (Image
files).
Vector files.
File lainnya.
Vector files.
File lainnya.
21
Raster Data (Image files).
Vector files.
File lainnya.
Raster Data (Image
files).
Vector files.
File lainnya.
Vector files.
File lainnya.
Section IX – Special Conditions of Contract
22
Appendix 1.2. TOPOLOGI SISTEM PRODUKSI
Topologi Sistem Produksi Peta Dasar digambarkan sebagai berikut:
Mengacu pada Main Production System, maka Sistem Produksi Peta Dasar terdiri dari sejumlah
sub-komponen yaitu:
1. Imagery Management, merupakan sistem yang digunakan pada proses Data Collecting
dan/atau Data Acquisition.
2. GeoAI System, atau Geospatial Artificial Intelligence, yang menerapkan gabungan
kecerdasan buatan (AI) dengan data geospasial untuk ekstraksi obyek geografis yang
terdapat pada citra yang digunakan sebagai input produksi peta. Hasil ekstraksi obyek
selanjutnya dapat digunakan sebagai referensi atau data acuan awal dalam produksi peta.
GeoAI menggunakan teknik seperti machine learning, deep learning, dan komputasi
berkinerja tinggi untuk memproses data spasial dalam jumlah besar.
3. GeoData Management, merupakan Server basis data yang digunakan untuk menyimpan
data spasial dari serangkaian kegiatan production mapping dalam Enterprise Geodatabase
(EGDB), berfungsi sebagai repositori terpusat untuk menyimpan dan mengelola semua
data spasial pada berbagai tahap produksi, memastikan data berkualitas terbaik mudah
diakses, memiliki versi, dan dibagikan di antara beberapa tim, memungkinkan kolaborasi
yang mulus dan pembaruan konsisten untuk proyek produksi peta dasar skala besar. EGDB
ini berbentuk relational database.
Section IX – Special Conditions of Contract
23
4. QA/QC, merupakan sistem yang memiliki fungsi membantu proses pengecekan kualitas
data, penemuan kesalahan topografi, memungkinkan data untuk di-edit/diperbaiki, serta
memastikan bahwa proses pengecekan kualitas berjalan secara otomatis, mulai dari data
collection hingga feature extraction.
5. Enterprise GIS System, memungkinkan banyak pengguna untuk mengelola, berkolaborasi,
dan menggunakan data spasial serta informasi terkait untuk berbagai kebutuhan. Sistem ini
dirancang untuk menyediakan lingkungan yang terintegrasi dan interoperable, di mana
masing-masing stakeholder dalam suatu organisasi dapat membuat, mengakses, melihat,
dan menganalisis data yang relevan dengan tugas mereka. Sistem ini juga memiliki fitur
versioning & history tracking, application access based on Role (Role-based Access
Control), serta fungsi Spatial Data Management.
6. Publishing System, merujuk pada mekanisme dan teknologi yang digunakan untuk
mengelola, menyebarkan, dan berbagi data geospasial. Sistem ini memungkinkan berbagai
pemangku kepentingan, termasuk pemerintah (K/L/D/I), sektor swasta, akademisi, dan
organisasi non-profit, untuk mengakses dan menggunakan data geospasial secara efisien.
Untuk itu perlu dipisahkan antara publikasi data/informasi geospasial melalui jaringan
privat dan jaringan publik (Public Dissemination).
7. Training Facility, berbentuk lingkungan Sistem Produksi yang lebih sederhana dan
memungkinkan terjadinya proses manipulasi data untuk tujuan pelatihan, demo dan uji
coba.
8. Development Environment, sebagai lingkungan untuk developer dan supplier melakukan
pengembangan sistem aplikasi.
A. Arsitektur Sistem Produksi
Secara umum, penggunaan server yang tersertifikasi hemat energi mutlak diperlukan agar sesuai
dengan tujuan dari ILASP project itu sendiri yang berkaitan dengan tindakan iklim.
Virtual Desktop Infrastructure
Virtual Desktop Infrastructure (VDI) merupakan teknologi yang memungkinkan pengguna
dengan menggunakan desktop atau laptop untuk mengakses lingkungan desktop dengan
spesifikasi yang lebih tinggi dan terisolasi untuk alasan keamanan dan kerahasiaan data.
Penggunaan VDI akan dilakukan pada Map Production Center yang merupakan lokasi ruang
kerja tempat sekitar 1000 pekerja mengakses VDI melalui jaringan untuk melakukan pekerjaan
produksi peta dasar.
Virtual Desktop yang nantinya diakses oleh pekerja di Map Production Center merupakan sarana
yang digunakan untuk proses view dan edit data, pre-processing dan analisis menggunakan
desktop serta QA/QC data. Terdapat sejumlah 1000 pekerja bernaung sebagai kontraktor BIG
dengan 2 shift pekerjaan, sehingga diperkirakan 500 user menggunakan VDI secara bersamaan.
Section IX – Special Conditions of Contract
24
VDI bertujuan untuk menjaga keamanan data strategis sepanjang proses produksi peta dasar,
sehingga VDI dilengkapi dengan komponen firewalls, endpoint security dan anti-virus
protection, single sign-on (SSL), serta multi-factor authentication (MFA). Hanya pengguna yang
berhasil melakukan otorisasi yang bisa mengakses sistem VDI. Dengan VDI, data yang didownload akan tetap didalam lingkungan VDI, tidak boleh di-download ke workstation dimana
pengguna melakukan akses remote ke VDI.
Implementasi VDI dan seluruh Sistem Produksi akan terpusat di Pusat Komputasi Geospasial
BIG sehingga pekerja melakukan remote access dari lokasi Map Production Center. Pekerja
menggunakan desktop software untuk pengolahan GIS.
Catatan:
Untuk percepatan sehingga para pekerja dapat mulai melakukan produksi sembari pembangunan Pusat
Komputasi Geospasial, maka VDI serta sistem Imagery Processing dan Feature Extraction di-deploy pada
Section IX – Special Conditions of Contract
25
Cloud IaaS. Hal ini dapat mengurangi waktu dengan meniadakan proses pengiriman dan instalasi
perangkat server untuk sebagian proses produksi.
Salah satu teknologi yang digunakan dalam VDI adalah NICE DCV, yaitu protokol tampilan jarak
jauh berkinerja tinggi yang memungkinkan pengguna untuk mengakses aplikasi grafis intensif 2D
atau 3D dari jarak jauh (remote desktop). Berikut adalah beberapa fitur utama NICE DCV:
● Kinerja Tinggi: NICE DCV dirancang untuk memberikan pengalaman desktop jarak jauh
yang responsif dan berkualitas tinggi, bahkan dalam kondisi jaringan dengan bandwidth
rendah.
● Fleksibilitas: Protokol ini mendukung berbagai sistem operasi (Windows, Linux, dan
MacOS) dan dapat diakses melalui klien native atau browser berbasis HTML5.
● Keamanan: NICE DCV menggunakan protokol TLS untuk mengamankan data yang
dikirimkan, memastikan bahwa hanya piksel yang dikirim ke klien, bukan data mentah.
● Efisiensi Biaya: Dengan NICE DCV, pengguna dapat menjalankan aplikasi grafis intensif
dari server pusat atau cloud, mengurangi kebutuhan akan workstation khusus yang mahal.
NICE DCV sering digunakan dalam berbagai beban kerja HPC untuk visualisasi jarak jauh,
memungkinkan kolaborasi yang aman dan efisien dari berbagai lokasi.
Sebagai perbandingan, berikut diagram deployment VDI dengan NICE DCV pada AWS Cloud:
Section IX – Special Conditions of Contract
26
Untuk kebutuhan VDI bagi 500 user session, maka:
1. Spesifikasi masing-masing server:
○ CPU: 120 core (rujukan: Intel Xeon Platinum 8490H)
○ Memory: 768 GB RAM
○ GPU: 2 NVIDIA A100 GPUs
○ Storage: SSD
2. Rata-rata kebutuhan per session aktif:
○ CPU: 4 core per session
○ Memory: 8 GB RAM per session
○ Storage: 50 GB
○ GPU: Shared across sessions (e.g., 1 GPU can handle 50 sessions)
○ Network: 10 Mbps per session
Dengan asumsi concurrency active session adalah 50% (250 users), maka:
●
●
●
●
●
Total CPU cores needed: 1000 core (4 core * 250 user)
Memory Requirement: 2000 GB
GPU Requirement: 5
Number of servers for CPU: 9 server (1000 / 120 = 8,33)
Setara dengan 32,8 TFLOPS menggunakan benchmark FP64 untuk processor Intel Xeon
Platinum 8490H (3,5 GHz)
Section IX – Special Conditions of Contract
27
Deep Learning Capability Server
Server untuk kebutuhan Deep Learning process pada GeoAI menggunakan High Performance
Computing (HPC) melibatkan beberapa komputer kuat yang saling terhubung dan bekerja secara
paralel untuk memproses dan menganalisis data dengan kecepatan tinggi. Arsitektur HPC
mengacu pada desain dan struktur yang memungkinkan klaster HPC menangani tugas-tugas yang
melibatkan dataset besar dan perhitungan kompleks.
Komponen Utama Arsitektur HPC:
● Komputasi: Terdiri dari kluster komputer yang disebut node, yang masing-masing
memiliki prosesor, memori lokal, dan penyimpanan lainnya untuk melakukan perhitungan.
● Penyimpanan: Menyimpan dan mengambil data yang dihasilkan dan diproses oleh
komponen komputasi. Terdiri dari penyimpanan fisik, penyimpanan cloud, dan solusi
penyimpanan hibrida.
● Jaringan: Memungkinkan komunikasi dan pertukaran data antar node dalam sistem HPC,
dengan fokus pada bandwidth tinggi dan latensi rendah.
● Scheduler HPC: Mengarahkan permintaan tugas dari headnode ke scheduler yang
memantau sumber daya yang tersedia dan mengalokasikan permintaan untuk
mengoptimalkan throughput dan efisiensi.
Komponen Tambahan:
● Sistem yang dipercepat GPU
● Perangkat lunak manajemen data
● Network Switch dengan InfiniBand atau Ethernet
● FPGA (Field-Programmable Gate Arrays)
● Akselerator penyimpanan kinerja tinggi
● Node visualisasi jarak jauh
● Komponen hemat energi
● Mekanisme keamanan canggih
Jenis Arsitektur HPC:
● Komputasi Paralel: Mengorganisir beberapa node untuk bekerja secara bersamaan pada
perhitungan yang sama atau serupa.
● Komputasi Kluster: Menghubungkan beberapa komputer individu (node) yang berfungsi
sebagai satu sumber daya.
Section IX – Special Conditions of Contract
28
● Komputasi Grid dan Terdistribusi: Menghubungkan sumber daya komputasi yang tersebar
secara geografis untuk membentuk sistem HPC virtual tunggal.
Graphical Processing Unit (GPU) dan Central Processing Unit (CPU) adalah komponen utama
yang menggerakkan HPC. CPU melakukan pemrosesan serial, di mana satu tugas biasanya
ditangani oleh satu CPU pada satu waktu. Namun pemrosesan paralel dilakukan menggunakan
GPU. Dalam HPC, "arsitektur paralel" menggambarkan eksekusi simultan dari beberapa proses.
Dalam hal ini, komputasi dipisahkan menjadi banyak sub-tugas yang dapat diparalelkan atau
dekomposisi. Setelah pemrosesan selesai, output akhir biasanya digabungkan.
Pengembangan dan peningkatan HPC, seperti melalui perkembangan Cloud Computing, memiliki
dampak besar pada kemungkinan memanfaatkan akuisisi data geografis berkapasitas tinggi atau
berkecepatan tinggi dalam lebih banyak aplikasi. Secara khusus, platform sistematis terorganisir
pertama untuk menangani big data telah meningkatkan metode Remote Sensing. Selain itu,
perangkat lunak analitik big data dapat dengan mudah diimplementasikan pada platform
komputasi paralel terdistribusi berkat platform big data seperti Hadoop. Kemampuan untuk
menangani big data geospasial dengan HPC diperlukan untuk membuat keputusan yang tepat
waktu dan lebih baik dalam situasi yang sensitif terhadap waktu, seperti tanggap darurat bencana.
Masalah yang lebih besar juga dapat diselesaikan dengannya, seperti pemetaan dan deteksi
perubahan hutan dalam skala global dalam jangka waktu yang dapat diterima.
GeoAI menerapkan algoritma Deep Learning dan pemrosesan geospasial untuk melakukan
Feature Extraction and Classification. Salah satu metode yang digunakan adalah dengan
Convolutional Neural Networks (CNN), untuk mengidentifikasi building footprints, badan air dan
penggunaan lahan serta kemudian mengklasifikasikannya berdasarkan prinsip-prinsip geografis.
GeoAI tools ini kemudian mengaplikasikan teknik-teknik geoprocessing untuk
mengklasifikasikan lebih jauh dan melakukan perbaikan terhadap fitur-fitur tersebut sehingga
dianggap layak untuk dikonsumsi sebagai peta dasar.
Sejauh ini kebanyakan implementasi GeoAI masih menggunakan single node, sementara
penerapan pada parallel computing masih sangat jarang dilakukan, disebabkan kurangnya
kapabilitas, terutama di Indonesia. Salah satu penerapan GeoAI dengan HPC adalah pada
CyberGIS. CyberGIS adalah bidang interdisipliner yang menggabungkan infrastruktur siber
(cyberinfrastructure), ilmu informasi geografis (GIS), dan teknologi analisis spasial untuk
menangani data geospasial dalam skala besar. CyberGIS-Compute merupakan middle-ware yang
Section IX – Special Conditions of Contract
29
dirancang untuk menyederhanakan penggunaan HPC dengan fokus pada alur geospasial seperti
pada geografi, hidrologi dan remote sensing. CyberGIS-Compute mampu mengeksekusi model
yang berada di Github untuk berjalan di HPC dengan memanfaatkan teknologi container sehingga
mampu melakukan eksekusi kerja secara konsisten di dalam cluster HPC.
Penggunaan VDI untuk implementasi GeoAI dengan memanfaatkan HPC Cluster dapat mengacu
pada AWS Reference Architecture sebagai berikut:
https://aws-solutions-library-samples.github.io/compute/building-a-high-performance-numerical-weather-prediction-system-on-aws.html
Section IX – Special Conditions of Contract
30
B. Arsitektur Data, Storage, Strategi Backup & Archival
Rancangan Data Architecture Sistem Produksi mengadopsi Medallion Architecture beserta
Polyglot Data sehingga dapat digambarkan seperti diagram berikut:
Tujuan dari Medallion Data Architecture ini adalah:
●
Satu Sumber Kebenaran: Semua data perusahaan terpusat dalam satu tempat, sehingga
menghilangkan inkonsistensi dan redundansi data.
●
Kualitas Data Tinggi: Melalui proses validasi dan transformasi yang ketat, kualitas data
terjamin.
●
Efisiensi: Dengan struktur data yang jelas, proses analisis data menjadi lebih cepat dan
efisien.
●
Skalabilitas: Arsitektur ini dapat mengakomodasi pertumbuhan data yang cepat.
●
Lapisan dalam Arsitektur Medallion
Arsitektur Medallion terdiri dari tiga lapisan utama:
Lapisan Perunggu (Bronze):
Data mentah: Data yang baru saja dikumpulkan dari berbagai sumber, belum diproses
atau dibersihkan.
Tujuan: Menyimpan data mentah sebagai catatan historis dan untuk analisis lebih lanjut.
Lapisan Perak (Silver):
Data yang telah divalidasi: Data mentah telah dibersihkan, diubah formatnya, dan
divalidasi untuk memastikan akurasi dan konsistensi.
Section IX – Special Conditions of Contract
31
Tujuan: Menyediakan data yang siap untuk analisis lebih lanjut.
Lapisan Emas (Gold):
Data yang diperkaya: Data telah diolah lebih lanjut, misalnya dengan menambahkan
dimensi atau metrik tambahan.
Tujuan: Menyediakan data yang siap untuk digunakan dalam laporan, dashboard, atau
model machine learning.
Polyglot Data Architecture lebih mengacu pada keberagaman pemilihan arsitektur penyimpanan
berkas dan data, baik berupa jenis storage, DBMS ataupun protokol yang digunakan. Perbedaan
tersebut bertujuan untuk mengakomodasi fleksibilitas jenis data (terstruktur, tidak terstruktur, text,
image), jenis storage (semakin cepat semakin mahal), jenis aplikasi yang mengakses (dominan
read atau write) serta sebagai upaya meningkatkan skalabilitas penyimpanan di kemudian hari.
Sebagai media penyimpanan data, Storage untuk kebutuhan Sistem Produksi Peta Dasar,
khususnya, serta pada Pusat Komputasi Geospasial, pada umumnya, terdiri atas :
1. Sistem penyimpanan untuk objek yang sering diakses (frequently accessed objects)
2. Sistem penyimpanan untuk objek yang jarang diakses (infrequently accessed object)
3. Sistem penyimpanan untuk objek yang tidak menentu kapan diakses (unknown access
patterns)
4. Sistem penyimpanan untuk pengarsipan (Archive)
5. Sistem penyimpanan untuk pengarsipan terdalam (Deep Archive)
Mengacu pada proses Sistem Produksi, maka kebutuhan backup dan archival adalah sebagai
berikut:
ACQUIRE
PRODUCE
QA/QC
PROCESS
PUBLISH
Data
Backup
Incremental dan
Differential Backup
Incrementa
l dan
Differentia
l Backup
Incremental
dan
Differential
Backup
Incremental
dan
Differential
Backup
Incremen
tal dan
Differenti
al
Backup
Backup
Restore
Raster
RTO 6 jam
RPO 24 jam
Raster
RTO 6 jam
RPO 24
jam
Raster
RTO 6 jam
RPO 24
jam
Raster
RTO 6 jam
RPO 24
jam
Raster
RTO 6
jam
RPO 24
jam
GeoDB &
Files
RTO 6 jam
RPO 1 jam
GeoDB &
Files
RTO 6 jam
RPO 1 jam
GeoDB &
Files
RTO 6 jam
RPO 1 jam
Process
GeoDB & Files
RTO 6 jam
RPO 1 jam
GeoDB &
Files
RTO 6
jam
Section IX – Special Conditions of Contract
32
RPO 1
jam
Data
Archival
Raw Data (Raster)
di-archive untuk
antisipasi
pemrosesan ulang
serta kebutuhan
audit.
Output pekerjaan
di-archive sebagai
bagian dari
versioning.
Archived
Restore
Archive dapat diretrieve dalam 1-3 jam
Dispose
Working files yang
bersifat draft akan
dihapus otomatis
setelah 90 hari
Tidak
diperlukan
Archival
Output
pekerjaan
di-archive
sebagai
bagian dari
versioning.
Tidak
diperlukan
Archival
Tidak
diperluka
n
Archival
-
Archive dapat
di-retrieve
dalam 1-3 jam
-
-
-
Working files
yang bersifat
draft akan
dihapus
otomatis setelah
90 hari
-
-
Kapasitas storage Sistem Produksi Peta Dasar digunakan untuk penyimpanan:
1. Vector dan relational data yang disimpan di GeoDB DBMS.
2. Penyimpanan Imagery Management, GeoAI training data, dan data file lainnya di dalam
Object Storage.
3. System Data yang terdiri dari disk mounting operating system, application platform,
konfigurasi, dan lainnya dalam bentuk Storage Area Network (SAN).
Berdasarkan penggunaan storage di atas, maka terdapat beberapa jenis storage platform yang
diterapkan:
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1. Storage Area Network (SAN), merupakan perangkat hardware dengan arsitektur yang
paling umum digunakan untuk kebutuhan High Throughput dan Low Latency. Storage
terkoneksi ke masing-masing server dengan FCP (Fibre Channel Protocol), iSCSI (Internet
Small Computer System Interface), FCoE (Fibre Channel over Ethernet), atau FC-NVMe
(Non-Volatile Memory Express over Fibre Channel) yang melalui SAN Switch.
Sejumlah DBMS Platform seperti PostgreSQL dan Oracle DB mengutamakan penggunaan
shared-storage seperti SAN Storage sebagai penyimpanan clustered-database.
2. Object Storage, dengan platform perangkat lunak dan/atau perangkat keras yang
menawarkan teknologi distributed dan object file system untuk menyimpan dan mengelola
data tidak terstruktur melalui protokol akses NFS, SMB, dan Amazon S3.
Strategi Backup dilakukan dengan berbagai cara:
1. Sinkronisasi Database Aktif ke Database Standby di DRC dilakukan near real time dengan
kapasitas bandwidth 100 Gbps.
2. Disk-to-Disk backup juga dilakukan terhadap Database setelah Offline Backup Database
pada malam hari terhadap backup file (table dan transaction log). Metode Offline Backup
menggunakan bawaan DBMS platform atau third party software, selanjutnya Backup File
di-copy ke Secondary Storage yang menggunakan disk storage lebih murah.
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3. Backup terhadap file berupa raster ataupun file hasil pekerjaan lainnya (misalnya file
dokumen) disimpan ke Object Storage melalui proses Archival.
4. Backup terhadap System dilakukan di level Virtualisasi atau Operating System untuk
penyimpanan Secondary SAN Storage..
5. Backup terhadap konfigurasi sekurang-kurangnya dilakukan setiap hari dengan scheduled
job (cron atau task scheduler) namun disarankan menggunakan CMDB (Configuration
Management DB) tools untuk disimpan di Object Storage.
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Perangkat Object Storage sesuai dengan klasifikasi penggunaan Object Storage, baik sebagai high
performance storage maupun untuk penggunaan archive storage:
Frequently Accessed Object
NVMe FCM
Raster, Image processing
Infrequent Accessed Object
HDD Sata RAID6
Configuration, file based data
Unknown Access Patterns
SSD Sata RAID10
File based data
Archival
HDD Sata RAID6
Scheduled archiving process (ex. >
30 days last accessed)
Deep Archival
HDD Sata RAID6
Compressed File based backup
C. Arsitektur Network and Security
C.1 Data Center Cibinong(Data Center)
C.1.1Bisnis Flow Data Center Cibinong
Dalam melakukan design sebuah data center diperlukan juga informasi bisnis flow apa yang akan
muncul pada data center yang akan kita kelola. Dari hasil assessment dan diskuki dengan tim TIM
BIG berikut ini adalah bisnis flow yang ada pada Data center system produksi.
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Kegiatan bisnis flow yang muncul pada data center system produksi bisa dibagi menjadi 3 kategori
entitas yaitu Internal BIG , Pihak Ketiga dan Guest. Masing-masing kategori entitas tersebut akan
melakukan action/aktifitas seperti gambar diatas. Proses aktifitas bisnis flow tersebut harus bisa
dijaga keamanannya sehingga asset dari BIG bisa tetap aman dan terkendali.
Berikut ini adalah ancaman yang akan muncul pada data center:
1. Data extraction (data loss)
Pencurian data yang tidak sah terhadap kekayaan intelektual, inovasi dan data milik
Perusahaan.
2. Unauthorized network access
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Akses tidak sah perangkat network oleh attacker dapat menyebabkan kerusakan seperti
penghapusan data dari host, penyimpanan virus, mengganggu performance network dengan
flood packet yang tidak legitimate.
3. Malware propagation
Asset pada data center adalah target untuk komunikasi east/west komunikasi antara server dan
north/south dari pegawai, partner atau perangkat costumer pada jaringan.
4 . Botnet cultivation
Resource pada server farm berharga bagi target botnet. Botnet adalah jaringan yang terdiri
dari komputer yang dikendalikan dari jarak jauh, atau “bot.” Botnet digunakan untuk mencuri
data, mengirim spam, atau melakukan serangan lainnya.
C.1.2 Security Capabilities Data Center Sistem Produksi
Untuk melakukan perancangan data center dengan secure diperlukan juga informasi attack akan
muncul pada element mana saja pada networks. berikut ini adalah Gambaran security capabilities
dan attack yang akan muncul pada setiap elemen.
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Dari gambar diatas ada digambarkan potensi attack surface yang akan muncul pada datacenter
system produksi dan juga perangkat keamanan yang dapat mencegah penyerangan tersebut terjadi.
Berikut ini adalah contoh-contoh penjelasan pada gambar tersebut.
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C.1.3 Topologi Data Center Sistem Produksi
Berdasarakan hasil diskusi, assessment kebutuhan dan studi literatur berikut ini adalah rancangan
topologi sistem data center untuk sistem produksi:
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Gambar topologi diatas dapat dijelaskan sebagai berikut:
1. Data center akan memiliki 2 spine dan 20 leaf untuk high speed interekoneksi
2. Data center akan memili controller SDN untuk pemisahan data plane dan control plane.
3. Link antar server dan service di Data center akan menggunakan dual-link untuk menjamin
High availability.
4. Traffic east-west atau north-south akan diinspect oleh interface firewall yang ada di
Datacenter.
5. Service aplikasi yang ada di datacenter akan dilakukan policy based dengan harrus
diinspect lewat load balancer dan firewall yang ada di datacenter.
6. Koneksi dari site MPC akan dikoneksikan via Core switch BIG.
7. Koneksi dari site DRC akan dikoneksikan via Core swtich BIG.
8. Akses menuju aplikasi dari remote server akan menggunakan verifikasi auth ISE dan
LDAP.
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9. Link antar server dan leaf akan menggunakn interface up to 100 Gbps untuk mencapai
high speed transfer data peta pada BIG.
10. Perangkat firewall edge dan firewall sistem produksi menggunakan physical firewall yang
sama namun akan dipisahkan secara fungsionalitas menggunakan virtual systems.
C.2 Disaster Recovery Center (DRC)
C.2.1
Bisnis
Flow
DRC
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Bisnis flow yang akan muncul pada DRC BIG dapat digambarkan pada gambar diatas, perbedaan
yang paling utama adalah adanya sinkronisasi data storage dan virtual mesin dari data center di
Cibinong ke arah DRC.
C.2.2
Security
Capabilities
DRC
Security capabilities untuk DRC BIG dapatdi gambarkan pada topologi diatas, setiap surface attack
akan di mitigasikan oleh perangkat security yang ada di DRC. berikut penjelasan detail security
capabilitiesnya.
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C.2.3 Topologi DRC Sistem Produksi
Berdasarkan dari hasil diskusi, studi literatur dan attack surface yang akan muncul di DRC berikut
ini adalah topologi yang akan diimplementasikan di BIG.
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Berikut ini adalah penjelas dari topologi diatas:
1. Dedicated Link dari DC dan MPC ke DRC menggunakan DWDM atau SDWAN.
2. Edge Router DRC akan menggunakan AS yang sama dengan Edge Router DC connected
via iBGP
3. Load Balancer akan berperan sebagai DNS/GTM jika fail pada DC, VIP utama akan
dipasang di DC
4. Load balancer DC dan DRC akan sync active standby.
5. Service critical seperti Active directory akan melakukan sync dari DC dan DRC
6. Perangkat firewall edge dan firewall sistem produksi menggunakan physical firewall yang
sama namun akan dipisahkan secara fungsionalitas menggunakan virtual systems.
7. SDN Contoller untuk DC-DRC menggunakan teknologi multisite deployment untuk HA
antar site Data center.
8. Aplikasi / vm yang akan di sync antar DC adalah dengan kriteria tinggi.
9. Jumlah spine dan leaf menggunakan minimal deployment yaitu 2 spine dan 2 leaf.
10. Bandwidth internet yang digunakan untuk DRC 1Gbps.
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11. Replication antar vm/container dan apps akan ada pada level hypervisor atau orchestrator
Kubernetes.
12. BW from DC – DRC - MPC
a. Remote desktop 8.5Mbps x 1000 user = 8.500 Mbps
b. Storage traffic transfer 10GB/Jam, dengan 1000 users, konversi ke Bit jadi
80Gbps/Jam atau 22.22 Gbps
c. Compute/controller plane traffic 2Gbps
d. Overhead 20%
Total Point (a + b +c ) x 20% = 32,7Gbps
(8.5 + 22.2 + 2) x 20% = 39,24 Gbps
C.3 Map Production Center (MPC)
C.3.1 Bisnis Flow MPC (Map Production Center)
Bisnis flow yang akan dilakukan di Gedung MPC dapat digambarkan sebagai berikut ini:
Pegawai kontraktor pada gedung MPC akan melakukan remote desktop ke system produksi
dengan low-latency. Endpoint yang digunakan oleh masing-masing kontraktor pada gedung MPC
juga akan dibuat standarisasi keamanan seperti harus menggunakan sistem operasi yang paling
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terupdate dan aplikasi XDR sehingga aktivitas threat atau ancaman yang muncul akan termonitor
pada tim SOC yang ada di DC Cibinong Bogor.
Berikut ini adalah summary kebutuhan BIG dalam membangun MPC:
C.3.2 Security Capabilities MPC (Map Production Systems)
Untuk melakukan perancangan pada gedung MPC dengan secure diperlukan juga informasi attack
akan muncul pada elemen mana saja pada networks. berikut ini adalah Gambaran security
capabilities dan attack yang akan muncul pada setiap elemen.
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Dari gambar diatas ada digambarkan potensi attack surface yang akan muncul pada gedung MPC
sistem produksi dan juga perangkat keamanan yang dapat mencegah penyerangan tersebut terjadi.
Berikut ini adalah contoh-contoh penjelasan pada gambar tersebut.
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C.3.3 Topologi MPC (Map Production Center)
Berikut ini adalah penjelasan dari gambar topologi diatas:
1. Pegawai MPC akan melakukan remote dengan low-latency ke DC via MPLS.
2. Pegawai MPC diberikan akses ke internet untuk pencarian informasi
3. Endpoint MPC diberikan oleh pihak BIG dengan standar keamanan seperti
pemasangan XDR yang sudah terhubung ke DC.
4. Gedung MPC memiliki Small Data center NAS storage untuk kebutuhan
temporary storage.
5. Perangkat firewall pada edge dan server akan menggunakan perangkat fisik yang
sama namun akan dipisahkan secara fungsionalitas menggunakan virtual systems.
6. Non-Pegawai/Guest MPC hanya diberikan akses ke internet.
7. Monitoring aktifitas dari endpoint dan perangkat network akan dikontrol pada DC.
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8. Jika ada aktifitas yang tidak legitimate pada endpoint MPC maka otomatis akan
dilakukan remediation.
9. Proses Rsync Data dari temporary NAS ke DC akan dilakukan malam hari.
10. Berdasarkan standard ITU-T G.1030 minimum bandwidth 1Mbps untuk
browsing. dengan total user 1000 user maka 1Gbps untuk internet.
Perangkat yang dibutuhkan pada Data Center Sistem Produksi:
Dari hasil desain topologi di atas dan referensi studi literatur yang digunakan untuk perancangan
data center ini didapatkan daftar perangkat network security sebagai berikut ini:
Ada 10 kategori perangkat network security yang akan diimplementasikan, namun dalam
implementasinya akan dilakukan pemilihan berdasarkan kriteria penghematan, Tingkat kritikal,
durasi proses deployment dan adaptasi teknologi.
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D. Scalability, Reliability & Availability
Sistem Produksi Peta Dasar dan Pusat Komputasi Geospasial merupakan sistem kritikal dan
strategis bagi Pemerintah Indonesia sehingga dibutuhkan SLA keandalan (reliability) dan
ketersediaan (availability) yang tinggi. Di tahap awal pengembangan, belum akan terdapat
Secondary Site baik berupa Disaster Recovery Center ataupun backup layanan lainnya yang
mampu menangani apabila Pusat Komputas Geospasial utama yang berada di BIG Cibinong
mengalami kendala dan/atau Down. Untuk itu, pembangunan Pusat Komputasi Geospasial utama
di BIG, termasuk di dalamnya adalah Sistem Produksi Peta Dasar perlu dirancang memiliki tingkat
reliability dan availability yang tinggi.
Diagram high-level untuk mencapai reliability dan availability Pusat Komputasi Geospasial dan
Sistem Produksi digambarkan sebagai berikut:
Arsitektur Target: Active-Active Map Production System
Sebagai target dalam roadmap pengembangan Sistem Produksi, sistem redundansi yang bekerja
aktif-aktif akan dibangun secara bertahap.
Fase 0: Private Cloud sebagai alternatif percepatan
Pemesanan HPC dengan konfigurasi khusus atau komponen tertentu, membutuhkan waktu
produksi yang lebih lama dibandingkan dengan sistem standar. Ketersediaan GPU dan komponen
lainnya bisa mempengaruhi waktu pengiriman. Beberapa GPU mungkin memiliki waktu tunggu
yang lebih lama karena permintaan tinggi. Sejumlah Cloud Service Provider memiliki “stok”
komputasi dengan GPU yang memadai untuk alternatif percepatan sehingga proses pada Map
Production Center dapat dimulai tepat waktu.
Sementara proses produksi telah dapat berjalan dengan Private Cloud, migrasi dan konstruksi
Pusat Komputasi Geospasial dan Sistem Produksi di BIG Cibinong dilakukan. Diharapkan fase ini
telah selesai konstruksi dengan jangka waktu 3 bulan sejak penunjukan perusahaan pemenang
Penyedia sehingga Map Production Center telah dapat memulai produksi.
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Fase 1a: Sistem Produksi di Pusat Komputasi Geospasial BIG
Penyelesaian Sistem Produksi di Pusat Komputasi Geospasial BIG memungkinkan jumlah pekerja
bertambah untuk percepatan proses produksi peta dasar.
Di fase ini, Sistem Produksi menjadi redundan untuk meningkatkan availability sekaligus
peningkatan kapasitas produksi. Diharapkan fase ini selesai dalam jangka waktu 9 bulan sejak
penunjukan pemenang Penyedia, termasuk penyelesaian pembangunan Pusat Komputasi
Geospasial dan migrasi perangkat dari Data Center lama.
Fase 1b: Disaster Recovery Center sebagai Offsite Backup Sistem Produksi
Sampai dengan fase 1a selesai, Sistem Produksi masih rentan akan dampak yang mungkin timbul
atas terjadinya bencana karena belum adanya Disaster Recovery Center (DRC). Akan tetapi,
pembangunan DRC membutuhkan biaya yang tinggi, sehingga pada tahap ini diprioritaskan pada
pembangunan Offsite Backup untuk Sistem Produksi yang merupakan cikal-bakal pembentukan
DRC.
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Fase 2: Active-Active Map Production System
Fase 2 merupakan tahapan peningkatan kapabilitas dan kapasitas DRC dari Backup Center
menjadi Disaster Recovery Center. Sistem Produksi yang berjalan di DRC memiliki kapasitas dan
kapabilitas yang setara dengan Sistem Produksi pada Pusat Komputasi Geospasial BIG, sehingga
dengan demikian, Sistem Produksi pada BIG dan DRC dimungkinkan untuk keduanya bekerja
aktif.
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Secara umum, rancangan reliability dan availability yang perlu dibangun mencakup:
● Redundansi Infrastruktur.
Untuk menjamin keandalan dan ketersediaan sistem, maka perlu adanya redundansi
infrastruktur mulai dari Jaringan Internet serta masing-masing perangkat server, storage,
network dan storage.
● No Single Point of Failure (SPoF)
Selain infrastruktur, maka perlu dipastikan tidak terjadinya kemungkinan bahwa kegagalan
atas satu komponen malah menyebabkan kegagalan seluruh sistem. Dalam hal ini,
termasuk menjamin keandalan dan ketersediaan di level Aplikasi, serta pentingnya
membangun aplikasi yang bersifat resilience
● Pemantauan dan Penanganan Insiden .
Kegagalan suatu komponen sering kali tidak dapat dihindari, namun perlu untuk
mengetahui lebih dini atas suatu kejadian kegagalan sehingga dapat cepat mengambil
tindakan, bahkan sebelum adanya aduan dari pengguna. Bila diperlukan, sistem dapat
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melakukan auto-recovery atas kegagalan tersebut, sebelum melakukan eskalasi ke tim
Support.
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