Credit Note Posting
FINANCE
Credit Note Posting
2017-07-02
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Credit Note Posting
1. Table of Contents
1.1.1. Introduction ............................................................................................................................................ 3
1.1.2. Credit Note Posting .................................................................................................................................. 3
1.1.3 Warning, Error Message Handling ................................................................................................................. 8
1.1.4 Credit Note Print Out .............................................................................................................................. 12
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Credit Note Posting
1.1.1.
Introduction
The purpose of this document is to provide understanding of mechanism to post
credit memo for the customer. In this, customer gets credited with the amount to
be refunded with debiting offsetting line item.
1.1.2.
Credit Note Posting
SAP Easy Accsess
Navigation
Accounting-> Financial Accounting -> Accounts Receivable -> Document Entry-> FB75 - Credit
Memo
Transaction
Code
FB75
Step
Action
(1)
Type T-code FB75 and press enter to go to transaction screen.
Following screen will be the first screen after Entering the transaction code:
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Credit Note Posting
Step
Action (Enter the below data on the screen)
(1)
Choose/Enter Customer
(2)
Enter Document Date & Posting date
(3)
Enter Vendor Reference (Invoice No. against which debit note booked)
(4)
Click on calculate tax and select tax appropriate tax code, if applicable.
Imp. Note:- Always use Output Tax code for Customer related transactions. Never use Input
tax code
(5)
Enter Text(Narration) in the text field
(6)
Enter GL code & amount. Tax code will automatically reflect
(7)
Profit Centre Centre and Plant field is mandatory to fill
(8)
Highlighted fields are mandatory
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Credit Note Posting
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Credit Note Posting
Step
Action (Enter the below data on the screen)
(1)
Choose/Enter GL account
(2)
Enter Amount
(3)
Enter/Choose either cost center in case of Expenses or profit center in case of income GL
account.
(4)
Enter Text(Narration) in the text field or assignment field, if applicable.
Step
Action
(1)
Click on
button to review the accounting entry which is going to be posted.
Step
Action
(1)
Click on Save Button if the entry is correct. *Document Posted* Message will appear.
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Credit Note Posting
Important Note:1 For Expense GL codes starts from 5,6,7 always fill cost center & For
Revenue GL codes starts from 4 always fill Profit center.
2 For Vendor Transactions always use Expense GL codes & for
customer transactions always use revenue GL codes.
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Credit Note Posting
1.1.3 Warning, Error Message Handling

Below Warning message can be skip by pressing enter till it disappear

Below warning message occurs when choose Input tax code
Choose output tax code to skip this error

Below Warning message can be skip by pressing enter till it disappear
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Credit Note Posting

Below Error message correct by entering Profit Center

Below Warning message can be skip by pressing enter till it disappear

Below Error message correct by entering Plant
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Credit Note Posting

If Bal field not Zero, as shown in below figure:
Then Follow below steps to make Bal. field Zero:
1. Click on Editing option as highlighted
2. Click on check boxes and then save as highlighted in below screen shot
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Credit Note Posting
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Credit Note Posting
1.1.4 Credit Note Print Out
SAP Easy Accsess
Transaction
Code
ZFI_CUST04
Step
Action
(1)
Click on Execute Button
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Credit Note Posting
Step
Action
(1)
Choose Output Device & Click on Print Preview or Print button
Step
Action
(1)
Highlighted(Yellow) colour is Invoice No. is the unique invoice No. range.
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